Supply Of Vehicle Accident Repair Services to Hampshire Constabulary, Surrey Police, Sussex Police and named Contracting Authorities

Supply Of Vehicle Accident Repair Services to Hampshire Constabulary, Surrey Police, Sussex Police and named Contracting Authorities

Hampshire Constabulary and the Collaborative Participant(s) require bids from suitably qualified organisations to provide vehicle repair services on a non exclusive basis. 

United Kingdom-Winchester: Body-repair services for vehicles

2015/S 080-141584

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire Constabulary
Headquarters, West Hill
For the attention of: Vic Markley
SO23 7RX Winchester
UNITED KINGDOM
Telephone: +44 1329316200
E-mail: vic.markley@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hampshire.police.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire Constabulary, Surrey Police, Sussex Police and named Contracting Authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply Of Vehicle Accident Repair Services to Hampshire Constabulary, Surrey Police, Sussex Police and named Contracting Authorities.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The geographical counties of Hampshire, Isle of Wight, Surrey, East Sussex and West Sussex, United Kingdom.
NUTS code UKJ2,UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire Constabulary and the Collaborative Participant(s) require bids from suitably qualified organisations to provide vehicle repair services on a non exclusive basis.
Repair services are required to cover all vehicles owned, leased or in the property of the Authority or Collaborative Participant and in some jurisdictions to cover work for third party vehicles. It is envisaged that Contractor’s will be selected for work based on their area of specialism and ability to carry out the specified service(s) to the identified geographical locations. These services are to include but not be limited to inspection, adjustment, restoration, replacement of assemblies and components and general repair work, which could take place in a workshop or as a mobile service (limited services).

II.1.6)Common procurement vocabulary (CPV)

50112110 – MA07

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework will comprise five lots:
Lot 1 — Cars and Light Commercial Vehicles up to 7.5 tonnes;
Lot 2 — Heavy Commercial Vehicles over 7.5 tonnes;
Lot 3 — Refuse Trucks;
Lot 4 — Small to Medium Area Repair Techniques (SMART Repairs);
Lot 5 — Mobile Windscreen Repairs and Replacements.
The framework will be established primarily for use by police forces, emergency services and local authorities in the South East and South West of the United Kingdom as detailed above. The Key Requirements will be to provide a vehicle accident damage repair service, that can also be effected outside of normal working hours, in exceptional circumstances, to meet deadlines for repairs. Vehicle accident damage repairs shall included all inspection, adjustment, restoration and replacement of assemblies and components used to construct a complete vehicle. The Contractor shall provide a collection and delivery service. Hampshire Constabulary cannot guarantee to contractors any volume of business through this framework agreement by the use of police forces and other bodies during the term of the framework.
Estimated value excluding VAT:
Range: between 3 000 000 and 15 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cars and Light Commercial Vehicles up to 7.5 tonnes

1)Short description

To provide a vehicle accident damage repair service. Vehicle accident damage repairs shall include all inspection, adjustment, restoration and replacement of assemblies and components used to construct a complete vehicle.

2)Common procurement vocabulary (CPV)

50112110 – MA07

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Heavy Commercial Vehicles over 7.5 tonnes

1)Short description

To provide a vehicle accident damage repair service. Vehicle accident damage repairs shall include all inspection, adjustment, restoration and replacement of assemblies and components used to construct a complete vehicle.

2)Common procurement vocabulary (CPV)

50112110 – MA07

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Refuse Trucks

1)Short description

To provide a vehicle accident damage repair service. Vehicle accident damage repairs shall include all inspection, adjustment, restoration and replacement of assemblies and components used to construct a complete vehicle.

2)Common procurement vocabulary (CPV)

50112110 – MA07

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Small to Medium Area Repair Techniques (SMART Repairs)

1)Short description

To provide a vehicle accident damage repair service. Vehicle accident damage repairs shall include all inspection, adjustment, restoration and replacement of assemblies and components used to construct a complete vehicle. Using Small to Medium Area Repair Techniques (SMART).

2)Common procurement vocabulary (CPV)

50112110 – MA07

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Mobile Windscreen Repairs and Replacements

1)Short description

To provide a Mobile Windscreen Repair and Replacement Service; to provide an effective alternative to body shop repairs.

2)Common procurement vocabulary (CPV)

50112110 – MA07

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee or Performance Bond may be required if an organisations financial risk score is weak.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 – 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 – 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: Organisation is solvent. Organisation is not bankrupt or in the process of being wound-up or subject to proceedings for a declaration of bankruptcy.
Organisations are advised that the following minimum insurance levels are required:
Employers Liability 5 000 000 GBP;
Public Liability 5 000 000 GBP;
Motor Vehicle — Unlimited for injury or death and £1 million for damage to vehicles and property.
To support the financial assessment the Hampshire Contabulary will obtain a financial appraisal report from N2Check. The report provides the Constabulary with an overall risk score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the tender documentation.
The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 — fail.
Score of between 26 and 49 — pass — subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a ‘Fail’. Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over — pass.
Organisation has required levels of insurance or organisation will increase insurance levels to meet requirements and sufficient evidence of this is provided.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 – 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC06806

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.6.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tender Documentation may be obtained from Hampshire County Council’s (as the procuring agent on behalf of Hampshire Constabulary) electronic tender portal — ‘Intend’, found at https://in-tendhost.co.uk/hampshire/ Consideration is given upon completion and return of the Tender through Intend, (found at https://intendhost.co.uk/hampshire/ by the date and time specified in IV.3.4. Tenderers not all registered on In-tend are required to register their company details on the In-tend, E-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://intendhost.co.uk/hampshire/

Once in the web site, click on ‘Current Tenders’ and then on ‘New Tender Details’ for this framework. Further information, details, subsequent messages and tender documents will be transmitted by In-Tend so it is vital your company is registered. if you wish to express interest in this Framework, please click on ‘Express Interest’ and if you have not previously done so, register your company. E-mail addresses should ideally be for the person who will deal with this tender. All login details, subsequent messages and tender documents will automatically be sent to this E-mail address, it is necessary that the email account registered on this system is regularly monitored. You may register more than on Email user per organisation against your account.

Further information about Hampshire Constabulary can be found at http://www.hampshire.police.uk

The framework will be available for use by the following named authorities and participating public sector and local authority organisations to include:
1. Hampshire County Council;
2. Hampshire Fire and Rescue;
3. Hampshire Constabulary;
4. Basingstoke and Deane Borough Council;
5. East Hampshire District Council;
6. Eastleigh Borough Council;
7. Fareham Borough Council;
8. Gosport Borough Council;
9. Hart District Council;
10. New Forest District Council;
11. Rushmoor Borough Council;
12. Test Valley Borough Council;
13. Winchester City Council;
14. Portsmouth City Council;
15. Southampton City Council;
16. Surrey/Sussex Joint Transport Service (incorporates Surrey Police and Sussex Police);
17. East Sussex Fire and Rescue Service;
18. Surrey Fire and Technical Service;
19. Isle of Wight Council;
20. Any other local authority, emergency service provider or related organisation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.4.2015

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