Supply of Vehicle Parts to East Riding of Yorkshire Council

Supply of Vehicle Parts to East Riding of Yorkshire Council

Contract for the provision of a range of motor vehicle parts and associated services.

United Kingdom-Beverley: Parts and accessories for vehicles and their engines

2015/S 200-362648

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Riding of Yorkshire Council
Infrastructure and Facilities, Environment and Neighbourhood Services, County Hall
Contact point(s): Construction Management Services
For the attention of: Stefanie Harris
HU17 9BA Beverley
UNITED KINGDOM
Telephone: +44 1482395677
E-mail: stefanie.harris@eastriding.gov.uk

Internet address(es):

General address of the contracting authority: www.eastriding.gov.uk

Address of the buyer profile: www.eastriding.gov.uk

Electronic access to information: http://yortender.co.uk

Electronic submission of tenders and requests to participate: http://yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hull City Council
The Guildhall, Alfred Gelder Street. Kingston Upon Hull
HU1 2AA Hull
UNITED KINGDOM

North Lincolnshire Council
Civic Centre, Ashby Road
DN16 1AB Scunthorpe
UNITED KINGDOM

North East Lincolnshire Borough Council
Municipal Offices, Town Hall Square,
DN31 1HU Grimsby
UNITED KINGDOM

City of York Council
West Offices, Station Rise
YO1 6GA York
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CM78b Agreement for the Supply of Vehicle Parts and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UKE,UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The East Riding of Yorkshire Council, working in collaboration with Hull City Council, North Lincolnshire Council, North East Lincolnshire Borough Council and City of York Council propose to establish a contract for the provision of a range of motor vehicle parts and associated services, including management of stores.

II.1.6)Common procurement vocabulary (CPV)

34300000, 50111000, 34310000, 34330000, 50100000, 50110000, 50111100, 79991000, 79620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The East Riding of Yorkshire Council, working in collaboration with Hull City Council, North Lincolnshire Council, North East Lincolnshire Borough Council and City of York Council propose to establish a contract for the provision of a range of motor vehicle parts and associated services, as set out in the tender documents, including management of stores. The successful supplier will be required to enter into a contract with each Council.
Estimated value excluding VAT: 28 038 368 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract period will be 4 years with options to extend, at the Employers discretion, up to a maximum of 8 years in two year increments.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Warranties, bonds and/or parent company guarantees or similar maybe required. Details are included in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Supplies and Services will be funded through public funds and grants. Payment terms are specified in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group bid, each company, or firm, in the bid will be jointly and severally responsible for the due performance of the agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documents.
Minimum level(s) of standards possibly required: A minimum turnover requirement applies as set out in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CM78b

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 16.11.2015 – 12:00

Place:

County Hall, Beverley, HU17 9BA.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender documents will be available for download from 12.10.2015 from the YORtender system at http://yortender.co.uk Please follow the link and register using the project reference CM78b as the contract identification number. The successful supplier will be required to enter into a contract with each authority that will form a party to the contract, subject to acceptance by each authority.

The Council reserves the right for 1 or more central government departments and their agencies, NHS bodies, local authorities, fire authorities, other emergency services, educational establishments and third sector organisations within and neighbouring the East Riding of Yorkshire and adjoining Humber estuary to access the concluded framework agreement without creating any obligation on behalf of any of them to do so. Further information is included in the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: East Riding of Yorkshire Council will incorporate a standstill period at the point that information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for an economic operator who suffers or risks suffering loss or damage by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.10.2015

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