Supply of Waste and Recycling Collection Vehicles

Supply of Waste and Recycling Collection Vehicles

Guildford Borough Council (“the Council”) collects waste and recyclable materials from approximately 55,350 domestic properties and a number of schools, charities and commercial properties.

UK-Guildford: Special-purpose motor vehicles

2013/S 016-022963

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Guildford Borough Council
Millmead House, Millmead, Guildford
For the attention of: Chris Wheeler
GU2 4BB Guildford
UNITED KINGDOM
Telephone: +44 1483445030
E-mail: chris.wheeler@guildford.gov.uk
Fax: +44 1483445069

Internet address(es):

General address of the contracting authority: http://www.guildford.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Guildford Borough Council
MIllmead House, Millmead
Contact point(s): James Whiteman – Head of Operational Services
For the attention of: James Whiteman
GU2 4BB Guildford
UNITED KINGDOM
E-mail: james.whiteman@guildford.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Waste and Recycling Collection Vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Guildford, Surrey.
NUTS code UKJ23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Guildford Borough Council (“the Council”) collects waste and recyclable materials from approximately 55,350 domestic properties and a number of schools, charities and commercial properties.
In order to implement a revised methodology for the collection of waste and recyclates, including the introduction of a garden waste service, the Council needs to supplement its fleet of vehicles with 18 (plus or minus 1) refuse collection vehicles as described below.
The Council intends to collect garden waste from approx 18,000 households which will be provided with 240 litre wheeled bins. From 9.9.2013 all domestic properties will be provided with an alternate weekly collection for residual domestic refuse and co-mingled recycling. Residents will be provided with 140-240 litre bins. Food waste will be collected weekly.
The Council will require:
13 no. (plus or minus 1) RCV 6 x 2 Rear Wheel Steer, Twin Pack Body 70/30 plus triple hydraulic split bin lifts ( 26 tonnes) and
5 no. RCV 4 x 2 Narrow Track Twin Pack Body 70/30 plus triple hydraulic split bin lifts min 5 tonnes capacity and maximum GVW of 18 tonnes.
All vehicle supplied must be capable of sustained operation for a minimum of 7 years operating 5 or 6 days per week with an assumed mileage of 25,000 miles per annum per vehicle. No vehicle must be higher than 3.70 metres at the highest point with tyres properly inflated.
A full specification is set out in the tender documents.
II.1.6)Common procurement vocabulary (CPV)

34144000, 34144510, 34144511, 34144512

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As set out in ll.1.5 and the description of each Lot.
Estimated value excluding VAT:
Range: between 3 000 000 and 3 350 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Lot 1:Purchase of one less or one more 26 tonne vehicle which option will be exercised by 1.6.2013.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 90 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: RCV 6 x2 Rear Wheel Steer, Twin Pack Body 70/30/ plus triple hydraulic split bin lifts ( 26 tonne)

1)Short description
The Council requires 13 (plus or minus 1) x RCV 6 x2 Rear Wheel Steer, Twin Pack Body 70/30/ plus triple hydraulic split bin lifts ( 26 tonne).
The Council collects waste and recyclable materials from approximately 55,350 domestic properties and a number of schools, charities and commercial properties. In order to implement a revised methodology for the collection of waste and recyclates, including the introduction of a garden waste service, the Council needs to supplement its fleet of vehicles with 13 (plus or minus1) x26 tonne collection vehicles. The Council intends to collect garden waste from approx 18,000 households which will be provided with 240 litre wheeled bins. From 9.9.2013 all domestic properties will be provided with an alternate weekly collection for residual domestic refuse and co-mingled recycling. Residents will be provided with 140-240 litre bins. Food waste will be collected weekly.
All vehicles supplied must be capable of sustained operation for a minimum of 7 years operating 5 or 6 days per week with an assumed mileage of 25,000 miles per annum per vehicle. No vehicle must be higher than 3.70 metres at the highest point with tyres properly inflated.
A full specification is set out in the tender documents.
2)Common procurement vocabulary (CPV)

34144510, 34144511, 34144512

3)Quantity or scope
As set out above.
Estimated value excluding VAT:
Range: between 2 300 000 and 2 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 90 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: RCV 4 x 2 Narrow Track , Twin Pack Body 70/30 plus Triple hydraulic split bin lifts (minimum capacity 5 tonnes and maximum GVW of 18 tonnes)
1)Short description
The Council requires 5 no. RCV 4 x 2 Narrow Track, Twin Pack Body 70/30 plus triple hydraulic split bin lifts with a minimum of 5 tonnes capacity and a maximum GVW of 18 tonnes.
The Council collects waste and recyclable materials from approximately 55,350 domestic properties and a number of schools, charities and commercial properties. In order to implement a revised methodology for the collection of waste and recyclates, including the introduction of a garden waste service, the Council needs to supplement its fleet of vehicles with 5 collection vehicleswith a minimum of 5 tonnes capacity and a maximum GVW of 18 tonnes each.
The Council intends to collect garden waste from approx 18,000 households which will be provided with 240 litre wheeled bins. From 9.9.2013 all domestic properties will be provided with an alternate weekly collection for residual domestic refuse and co-mingled recycling. Residents will be provided with 140-240 litre bins. Food waste will be collected weekly.
All vehicle supplied must be capable of sustained operation for a minimum of 7 years operating 5 or 6 days per week with an assumed mileage of 25,000 miles per annum per vehicle. No vehicle must be higher than 3.70 metres at the highest point with tyres properly inflated.
A full specification is set out in the tender documents.
2)Common procurement vocabulary (CPV)

34144510, 34144511, 34144512

3)Quantity or scope
As set out above.
Estimated value excluding VAT:
Range: between 700 000 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 90 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Council reserves the right to request performance bonds,deposits, guarantees or other form of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Council will require one member of the consortium to act as prime contractor and take primary liability for all consortium members. The Council will require collateral warranties from the other consortium members. The Council reserves its right to require further guarantees in respect of the financial and economic standing of any consortium member. Where a subsidiary company is used the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the sdubsidiary before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected bidder will be required to participate actively in the achievement of the Council’s social and/or environmental objectives. Further details will be set out in the contract document
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification. questionnnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: The procedure is necessary as a result of a review of the Council’s requirements and its procurement approach. The Council sought to procure its requirements through a framework agreement but were unable to award the contract on the proposals received. The vehicle programme is on a critical path which must be delivered by the end of August 2013. Owing to the period required for vehicle manufacture, unless the accelerated procedure is now used the delivery of the programme will be jeopardised to the detriment of the Council, the public and other users of the Council’s refuse collection service.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the Pre-qualification Questionnaire. The minimum number of suppliers that will be invited to tender will be 5 for each Lot , providing that there is a sufficient number of suitably qualified suppliers.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Council requires three of the 13 vehicles to be supplied in Lot 1 to be delievered as soon as posssible following the letting of the contract. The remaining vehicles are required by 23.8.2013. The dates on which the three vehicles can be made available and the ability to comply with the timeframe for delivery of the balance of the vehicles under Lot 1 and Lot 2 will be an important factor in the evaluation of the tenderers’ proposals.
The period specified in Section ll.3 (90 months ) relates to the approximate period from contract commenement with the selected supplier(s) and the end of any vehicle warranty period (including any extended warranty).
Completed Pre-qualification Questionniares should be returned to the contact point in Annex Alll (James Whiteman).
Completed Pre-qualification Questionnaires submitted after the deadline may not be considered.
The Council reserves the right to not award any or part of this contract.
Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the Council under any circumstances .
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see section Royal Courts of Justice
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.1.2013

Enjoyed this post? Share it!