Supply of Water Coolers and Vending Solutions to Hampshire County Council

Supply of Water Coolers and Vending Solutions to Hampshire County Council

Framework Agreement for the rental/purchase of a variety of water coolers and vending solutions.

United Kingdom-Winchester: Water coolers

2019/S 037-082897

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hampshire County Council
The Castle
Winchester
SO23 8UJ
United Kingdom
E-mail: county.supplies.buyingteam@hants.gov.uk
NUTS code: UKJ3
Internet address(es):Main address: www.hants.gov.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Supply of Water Coolers and Vending Solutions

Reference number: CC12517

II.1.2)Main CPV code

31141000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

A Framework Agreement for the rental/purchase of a variety of water coolers and vending solutions. A range of water cooler solutions, including plumbed in and bottled water coolers. Contracts include sanitisation, filter changes and full maintenance. A range of vending solutions, including free on loan, rental agreements and fully managed services. The Framework will cover vending machines for hot drinks, cold drinks, snacks, a combination of snacks/drinks, food vending machines and accessories. The framework also covers the supply of new equipment, fully refurbished equipment and branded equipment.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Point of Use Water Coolers

Lot No: 1

II.2.2)Additional CPV code(s)

31141000

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKJ
NUTS code: UKG
NUTS code: UKK
Main site or place of performance:

II.2.4)Description of the procurement:

The supply and installation of a range of free-standing, wall mounted, table top and under counter water cooler services and associated maintenance services and related equipment delivered to the site of the end user/customer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 195 200.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019
End: 31/05/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Bottled Water Coolers

Lot No: 2

II.2.2)Additional CPV code(s)

31141000

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKJ
NUTS code: UKG
NUTS code: UKK
Main site or place of performance:

II.2.4)Description of the procurement:

The supply and installation of a range of free-standing bottled water coolers and associated maintenance services and related equipment delivered to the site of the end user/customer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 268 900.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019
End: 31/05/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Water Fountains

Lot No: 3

II.2.2)Additional CPV code(s)

31141000

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKJ
NUTS code: UKG
NUTS code: UKK
Main site or place of performance:

II.2.4)Description of the procurement:

The supply and installation of a range of free-standing water fountains and associated maintenance services and related equipment delivered to the site of the end user/customer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019
End: 31/05/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Vending Services — Hot Drinks

Lot No: 4A – Hot Drinks

II.2.2)Additional CPV code(s)

42933000
15000000

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKJ
NUTS code: UKG
NUTS code: UKK
Main site or place of performance:

II.2.4)Description of the procurement:

The supply and installation of a range of free-standing or table top vending equipment that can dispense a range of hot drinks; including whole bean coffee (bean to cup), instant coffee, latte, espresso, mocha, fresh brewed tea, hot chocolate and soup and associated maintenance services and related equipment delivered to the site of the end user/customer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 76 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019
End: 31/05/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Vending Services — Cold Drinks

Lot No: 4B – Cold Drinks

II.2.2)Additional CPV code(s)

42933000
15000000

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKJ
NUTS code: UKG
NUTS code: UKK
Main site or place of performance:

II.2.4)Description of the procurement:

The supply and installation of a range of free-standing and table top equipment that can dispense a range of cold drinks including 500 ml bottles and 330ml cans, including associated maintenance services and related equipment delivered to the site of the end user/customer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 76 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019
End: 31/05/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Vending Services — Confectionery and Snacks and Combined Machines

Lot No: 4C – Confectionery and Snacks and Combined Machines

II.2.2)Additional CPV code(s)

42933000
15000000

II.2.3)Place of performance

NUTS code: UKH
NUTS code: UKF
NUTS code: UKJ
NUTS code: UKG
NUTS code: UKK
Main site or place of performance:

II.2.4)Description of the procurement:

The supply and installation of a range of free-standing or table top equipment that can dispense a range of crisps, chocolate bars, wafers, flap jacks, cake bars, and healthier snack choices and equipment that can dispense a combination of cold drinks and snacks including associated maintenance services and related equipment delivered to the site of the end user/customer.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 76 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2019
End: 31/05/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 35
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Framework being awarded for four years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/03/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 22/03/2019
Local time: 14:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Hampshire County Council
The Castle
Winchester
SO23 8UJ
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/02/2019

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