Supply of Western European Books to The British Library

Supply of Western European Books to The British Library

This is for the supply of Western European monographs including monographs in series on standing order and a number of multi-volume works to the British Library.

United Kingdom-London: Printed books

2016/S 152-275831

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Library
96 Euston Road
For the attention of: Platt Vicky
NW1 2DB London
United Kingdom
Telephone: +44 1937546460
E-mail: vicky.platt@bl.uk

Internet address(es):

General address of the contracting authority: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

Electronic access to information: https://bl.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bl.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: library and information services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

COL10020 Supply of Western European Books.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: British Library Site Boston Spa, LS23.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is for the supply of Western European monographs including monographs in series on standing order and a number of multi-volume works to the British Library. In addition to the material the Library is seeking associated services such as approval plans, notification services, bibliographic data, EDI and process efficiencies.
While the supplier’s speed of service and response are very important, the fulfilment rate and, where specified, the ability to provide approval plans, notification services and/or selection tools fully adequate to the Library’s needs are of especial importance. Suppliers who do not have the capacity to provide approval plans, but do have the capacity to provide notifications should not be discouraged from submitting a bid.
Quality of service provided by the supplier in terms of invoicing, response to orders, response claims as well as efficiency of transaction through the use of automation are also important.
The Library’s total annual expenditure on the material covered by this specification is anticipated to be in the region of 674 000 GBP, but, the British Library cannot guarantee to maintain expenditure at any particular level.
For the purposes of this specification Western Europe excludes the United Kingdom and Ireland. The contracts if awarded will provide the suppliers with a mix of business including both straightforward and harder-to-obtain items. Items in non-print formats may also be ordered. The British Library is seeking a high-quality and cost-effective service for all categories of material.
There are 6 Lots, suppliers may tender for 1, multiple lots or the business as a whole:
Lot 1a German-speaking countries — monographs;
Lot 1b German-speaking countries — standing orders;
Lot 2 Dutch and Flemish monographs and standing orders;
Lot 3 French-speaking countries monographs and standing orders;
Lot 4 Italian and Italian-speaking countries monographs and standing orders;
Lot 5 Spain and Andorra monographs and standing orders.

II.1.6)Common procurement vocabulary (CPV)

22110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This framework is for the supply of Western European monographs including monographs in series on standing order and a number of multi-volume works to the British Library. In addition to the material the Library is seeking associated services such as approval plans, notification services, bibliographic data, EDI and process efficiencies.
While the supplier’s speed of service and response are very important, the fulfilment rate and, where specified, the ability to provide approval plans, notification services and/or selection tools fully adequate to the Library’s needs are of especial importance. Suppliers who do not have the capacity to provide approval plans, but do have the capacity to provide notifications should not be discouraged from submitting a bid.
Quality of service provided by the supplier in terms of invoicing, response to orders, response claims as well as efficiency of transaction through the use of automation are also important.
The Library’s total annual expenditure on the material covered by this specification is anticipated to be in the region of 674 000 GBP, but, the British Library cannot guarantee to maintain expenditure at any particular level.
For the purposes of this specification Western Europe excludes the United Kingdom and Ireland. The contracts if awarded will provide the suppliers with a mix of business including both straightforward and harder-to-obtain items. Items in non-print formats may also be ordered. The British Library is seeking a high-quality and cost-effective service for all categories of material.
There are 6 Lots, suppliers may tender for 1, multiple lots or the business as a whole:
Lot 1a German-speaking countries — monographs;
Lot 1b German-speaking countries — standing orders;
Lot 2 Dutch and Flemish monographs and standing orders;
Lot 3 French-speaking countries monographs and standing orders;
Lot 4 Italian and Italian-speaking countries monographs and standing orders;
Lot 5 Spain and Andorra monographs and standing orders.
Estimated value excluding VAT:
Range: between 1 500 000 and 3 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1a — German speaking countries monographs

1)Short description

Please see specification service requirements for more information.

2)Common procurement vocabulary (CPV)

22110000

3)Quantity or scope

Please see specification service requirements for more information.
Estimated value excluding VAT: 90 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 1 Lot title: Lot 1b — German Speaking Countries — Standing Orders

1)Short description

Please see service requirements for further information.

2)Common procurement vocabulary (CPV)

22110000

3)Quantity or scope

Please see service requirements for further information.
Estimated value excluding VAT: 260 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Dutch and Flemish Monographs and Standing Orders

1)Short description

Please see specification service requirements for further information.

2)Common procurement vocabulary (CPV)

22110000

3)Quantity or scope

Please see specification service requirements for further information.
Estimated value excluding VAT: 130 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: French Speaking Countries Monographs and Standing Orders

1)Short description

Please see specification service requirements for further information.

2)Common procurement vocabulary (CPV)

22110000

3)Quantity or scope

Please see specification service requirements for further information.
Estimated value excluding VAT: 84 500 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Italy and Italian Speaking Countries Monographs and Standing Orders

1)Short description

Please see specification service requirements for further information.

2)Common procurement vocabulary (CPV)

22110000

3)Quantity or scope

Please see specification service requirements for further information.
Estimated value excluding VAT: 71 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Spain and Andorra Monographs and Standing Orders

1)Short description

Please see specification service requirements for further information.

2)Common procurement vocabulary (CPV)

22110000

3)Quantity or scope

Please see specification service requirements for further information.
Estimated value excluding VAT: 29 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Where applicable these documents will be detailed in the ITT Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Where applicable these documents will be detailed in the ITT Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No Special Legal form required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

COL10020

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2016

 

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