Supply Office Furniture to NHS Scotland

Supply Office Furniture to NHS Scotland

Framework Agreement for the supply of office and patient furniture to all entities constituted pursuant to the national Health Service (Scotland) Act 1978. 3 Lots.

United Kingdom-Edinburgh: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2019/S 123-299959

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Contact person: Yvonne Gardner
Telephone: +44 1312757129
E-mail: yvonnegardner@nhs.net
NUTS code: UKM

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictenderscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictenderscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Furniture

Reference number: NP785/19

II.1.2)Main CPV code

39000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Framework Agreement for the supply of office and patient furniture to all entities constituted pursuant to the national Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices. this framework will consist of three (3) lots:

Lot 1: Office;

Lot 2: Patient Furniture; and

Lot 3: Reserved for Supported Businesses only.

II.1.5)Estimated total value

Value excluding VAT: 21 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Office Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39130000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

NHS Scotland.

II.2.4)Description of the procurement:

The supply and delivery of office furniture to include but not limited to various types of desking, pedestals, chairs including operators chairs, visitor seating, beam seating, conference furniture,desk screens, office storage. All suppliers awarded to the framework must be able to provide a full project management service which includes pre-installation assessment, supply, delivery, assembly, final placement, installation and handover.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Circularity / Weighting: 25
Quality criterion – Name: Capital projects / Weighting: 15
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 13 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A maximum of 5 suppliers will be awarded on a ranked basis e.g. 1st ranked supplier will be approached and only if they cannot supply will 2nd then 3rd ranked and so on be approached. Health Boards will also have the opportunity to conduct further competition.

II.2)Description

II.2.1)Title:

Patient Furniture

Lot No: 2

II.2.2)Additional CPV code(s)

33192300

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

NHS Scotland.

II.2.4)Description of the procurement:

The supply and delivery of patient furniture to include but not limited to various types of seating including patient chairs with various additional options, overbed tables and bedside lockers. All suppliers awarded to the framework must be able to provide a full project management service which includes pre-installation assessment, supply, delivery, assembly, final placement, installation and handover.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Circularity / Weighting: 25
Quality criterion – Name: Capital projects / Weighting: 15
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 5 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A maximum of 5 suppliers will be awarded on a ranked basis e.g. 1st ranked supplier will be approached and only if they cannot supply will 2nd then 3rd ranked and so on be approached. Health Boards will also have the opportunity to conduct further competition.

II.2)Description

II.2.1)Title:

Reserved for Supported Businesses only

Lot No: 3

II.2.2)Additional CPV code(s)

39000000
33192000
39130000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

NHS Scotland.

II.2.4)Description of the procurement:

Supply of furniture, associated furniture products and services to NHS Scotland. This Lot is being reserved for supported businesses only to complement and support Scottish Government’s existing supported business framework, meet the requirements of SPPN 04/2017 as a result further drive use of supported businesses by NHS Scotland Health Boards for purchase of furniture products and services. Further and full details of background and approach are included in the ITT documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 45
Quality criterion – Name: Service / Weighting: 45
Price – Weighting: 10
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

It is envisaged that up to 10 suppliers will be awarded to this Lot 3. As a mandatory requirement, suppliers will have to evidence meeting the Scottish Government 2 part test as outlined in SPPN 04/2017 to be able to participate in Lot 3.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Minimum level(s) of standards possibly required:

See contract/tender documentation which incorporates requirements of the ESPD (Scotland) and the financial period for reporting in the previous 3 financial years.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

See contract/tender documentation which incorporates requirements of the ESPD (Scotland).

Minimum level(s) of standards possibly required:

A number of the technical requirements are mandatory — these are detailed in the contract/tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 043-097250

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/08/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 08/08/2019
Local time: 10:00
Place:

NHSS NSS, 1 South Gyle Crescent, Edinburgh, EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The 21 000 000 GBP estimated framework value referred to in this notice is for the 4 year duration of the Framework Agreement for Lot 1 (13 000 000 GBP) and Lot 2 (5 800 000 GBP) plus the estimated 2 000 000 GBP capital project spend over the 4 year term which would be across both Lots subject to each project scope. The envisaged number of suppliers (20) refers to the maximum of 5 each for Lots 1 and 2 and the envisaged up to 10 for Lot 3 reserved for supported businesses only. It should again be noted that Lot 3 is reserved for supported businesses only.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12695. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: not applicable.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The statement of requirements will detail the community benefit background and objectives. The contract will mandate that suppliers respond in its tender outlining current community benefits and proposals if successful and mandating that they support the overall community benefit concept and process including a contract and supplier management process post award.

(SC Ref:570996)

VI.4)Procedures for review

VI.4.1)Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
United Kingdom
Telephone: +44 1698794410Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the Framework Agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the Framework Agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/06/2019

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