Supply Operating Tables and Theatre Lighting to NHS Scotland

procurement of Operating Tables, Transfer Systems, Surgical Trolley Systems, Theatre Lighting, Associated Mattresses and Associated Maintenance.

United Kingdom-Edinburgh: Operating tables

2016/S 101-179780

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UNITED KINGDOM
Contact person: Kris Lindsay, Commodity Manager
Telephone: +44 1312757454
E-mail: kris.lindsay@nhs.net
NUTS code: UKM

Internet address(es):Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NP162/16 Operating Tables and Theatre Lighting.

II.1.2)Main CPV code

33192230

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Operating Tables, Transfer Systems, Surgical Trolley Systems, Theatre Lighting, Associated Mattresses and Associated Maintenance, including any associated accessories, delivery and training (‘Products’) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘Participating Authorities’).

II.1.5)Estimated total value

Value excluding VAT: 10 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 6

II.2)Description

II.2.1)Title:

Mobile Operating Tables (Including Accessories and Maintenance)

Lot No: 1

II.2.2)Additional CPV code(s)

33192230

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The scope of this lot is for the provision of electro-hydraulic drive modular mobile theatre tables designed to provide a surface that supports a patient’s body during surgical procedures ensuring that operations are conducted in a safe and efficient manner.

Tendered tables must have a non-transferable top which is permanently attached to a moveable base that has castors or wheels and brakes. Modular table tops should be split into head, body and leg/foot sections. The individual sections must be adjustable (or removable) to enable patients to be correctly positioned.

Tables must be available with a range of accessories which can be added to enable use in a range of specialities such as: cardiothoracic, general, neurosurgery, oral and maxillofacial, ENT, paediatric, plastic/re-constructive, orthopaedics/trauma, urology and obstetrics/gynaecology, and ophthalmic.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Product quality and performance / Weighting: 40

Quality criterion – Name: Service and support / Weighting: 10

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 5 550 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority envisages that four (4) Potential Framework Participants will be awarded to the Lot (subject to submission of admissible Tenders as determined in accordance with the provisions of this ITT).

II.2)Description

II.2.1)Title:

Transfer Systems (Including Accessories and Maintenance)

Lot No: 2

II.2.2)Additional CPV code(s)

33192230

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Electro-hydraulic drive modular theatre tables with transferable table top designed to provide a surface that supports a patient’s body during surgical procedures ensuring that operations are conducted in a safe and efficient manner. Modular table tops should be split into head, body and leg/foot sections. The individual sections must be adjustable (or removable) to enable patients to be correctly positioned.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Product quality and performance / Weighting: 40

Quality criterion – Name: Support and service / Weighting: 10

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Surgical Trolley Systems (Including Accessories and Maintenance)

Lot No: 3

II.2.2)Additional CPV code(s)

33192230

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Easily manoeuvrable patient trolley/operating tables designed for recovery, transport and surgery, predominantly in day surgery. The tables must be designed to ensure patient comfort and safety during recovery and transport whilst also providing a surface that supports a patient’s body during surgical procedures ensuring that operations are conducted in a safe and efficient manner. The tables must be configurable to enable use in various specialities including shoulder arthroscopy, ophthalmic, gynaecology, ENT/dental and gynaecology.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Product quality and performance / Weighting: 40

Quality criterion – Name: Service and support / Weighting: 10

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

LED Operating Theatre Lamps (Including Accessories and Maintenance)

Lot No: 4

II.2.2)Additional CPV code(s)

31524110

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The supply, installation and commissioning of Operating Theatre Luminaire. Further details included within the NP162/16 Operating Tables, Transfer Systems, Surgical Trolley Systems, Theatre Lighting and Mattresses Requirement Document.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical and support / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority envisages that eight (8) Potential Framework Participants will be awarded to the Lot (subject to submission of admissible Tenders as determined in accordance with the provisions of this ITT).

II.2)Description

II.2.1)Title:

Operating Table Mattresses

Lot No: 5

II.2.2)Additional CPV code(s)

39143112

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The supply of replacement mattresses for Operating Tables detailed within the pricing schedule.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical and support / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Operating Table Maintenance and Repair

Lot No: 6

II.2.2)Additional CPV code(s)

50421000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

The provision of pre-planned maintenance and ad hoc repairs for Operating Tables detailed within the pricing schedule.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical and support / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 1 950 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Applicable to all lots:

— All tendered products must fully comply with the Requirement Documents included within the tender;

— If awarded to the Framework Potential Framework Participants must provide evidence that tendered products are CE marked complying with Medical Device Council Directive 93/42/EEC. Evidence should be in form of certification issued by a notified body.

Applicable to Lot 1, 2, 3 Operating Tables, Transfer Systems and Surgical Trolley Systems:

— Tendered tables must have as a minimum fully comprehensive warranty period of 3 years;

— Potential Framework Participants must compete a Pre-Purchase Questionnaire for tendered products;

— Potential Framework Participants must confirm that they are be able to start supply of products within 30 days of the estimated contract start date of 1.11.2016;

— All tendered pricing must be inclusive of delivery, installation and commissioning, and initial training as required;

— Potential Framework Participants must confirm that service and user manuals will be provided with all equipment when purchased;

— Potential Framework Participants must detail all call-outs over the most recent 24 month period for current NHS Scotland customers. Information provided should detail reason for call-out, fault identified and any charges associated with the repair. Suppliers who do not currently have any NHS Scotland customers should provide this information for customers based in the rest of the UK, or other similar geographical locations. Customer details for data provided for non-NHS Scotland customers maybe redacted;

— Potential Framework Participants must confirm that following any Hazard warning or Safety action notices that any associated product tendered shall be repaired FOC;

— Potential Framework Participants must confirm full Support and Servicing, with no exceptions, will be available for at least 7 years following installation or end of production, whichever is later;

— Potential Framework Participants must provide details of all current service contracts held for equipment in NHS Scotland. Information must include: serial numbers, equipment model, location, service cover level, renewal date and annual cost.

Applicable to Lot 4 Theatre Lighting:

— If awarded to the Framework Potential Framework Participants must provide certification to confirm that tendered products comply with the British Standard (BS) and International Electro Technical Commission (IEC) Standard 60601-2-41:2000 or equivalent and where applicable for products tendered:

EN 60601-1 General requirements;

EN 60601-1-2 Electromagnetic compatibility — requirements and tests;

EN 60601-2-41 Particular requirements for the safety of surgical luminaries and luminaries for diagnosis;

EN- 60601-1-8 Alarm systems;

EN 60601-2-50 Photo therapy;

IEC 60364-7-710 Back-up battery;

— Potential Framework Participants must compete a Pre-Purchase Questionnaire for tendered products;

— All tendered pricing must be inclusive of delivery;

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 36

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/07/2016

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/07/2016

Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 6148 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:446350).

VI.4)Procedures for review

VI.4.1)Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UNITED KINGDOM
Telephone: +44 1698794410Internet address:http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no de-selection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement.

The bringing of Court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the Court proceedings are determined, discontinued or disposed of, or the Court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the Courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of Court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the Courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period.

Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/05/2016

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