Supply Pension and Payroll Service

Supply Pension and Payroll Service

Provision of Pension and Payroll Administration Service for Royal Berkshire Fire and Rescue Service and Buckinghamshire and Milton Keynes Fire and Rescue Service.

United Kingdom-Reading: Personnel and payroll services

2015/S 207-376010

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Berkshire Fire Authority
Newsham Court, Pincents Kiln, Calcot
Contact point(s): Royal Berkshire Fire and Rescue Service
For the attention of: Judith Barratt
RG31 7SD Reading
UNITED KINGDOM
Telephone: +44 1189384740
E-mail: tender@rbfrs.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Contracts Finder
Internet address: https://www.gov.uk/contracts-finder

Tenders or requests to participate must be sent to: The Chief Fire Officer, Royal Berkshire Fire and Rescue Service
Newsham Court, Pincente Kiln, Calcot
For the attention of: Mr Billy Allen
RG31 7SD Reading
UNITED KINGDOM
Telephone: +44 1189384740
E-mail: barrattj@rbfrs.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: fire and rescue service

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Buckinghamshire and Milton Keynes Fire Authority
Brigade HQ, Stocklake
HP20 1BD Aylesbury
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Pension and Payroll Administration Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKJ1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Pension and Payroll Administration Service for Royal Berkshire Fire and Rescue Service and Buckinghamshire and Milton Keynes Fire and Rescue Service.
The preferred option will be to let one contract which provides all the requirement but additional lots are included in the Invitation to Tender which will allow companies to tender for one or more parts of the service.

II.1.6)Common procurement vocabulary (CPV)

79631000, 66522000, 66521000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract is to be let on behalf of Royal Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority.
There is a requirement for Employee Payroll, Pensioners Payroll and Pension Administration including provision and hosting of IT Software.
Pension Services.
The preferred option will be to let one contract which provides all the requirement but additional lots are included in the Invitation to Tender which will allow companies to tender for 1 or more parts of the service. A total of 6 Lots are offered.
Estimated value excluding VAT: 755 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 4.1.2016. Completion 28.6.2019

Information about lots

Lot No: 1 Lot title: Pensions Administration and Pensioners Payroll (RBFA and BMKFA)

1)Short description

This Lot requires Pension administration and Pensioner payroll for Firefighters together with software licensing and maintenance costs.
Both Royal Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority will use this Lot.

2)Common procurement vocabulary (CPV)

66522000, 66521000, 48000000, 79414000

3)Quantity or scope

Estimated value excluding VAT: 405 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Pensions Administration and Pensioners Payroll (RBFA and BMKFA) and Employee Payroll (RBFA only)

1)Short description

This Lot requires Pension administration and Pensioner payroll together with software licensing and maintenance costs.
Both Royal Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority will use this Lot.
There will also be a requirement for Employee payroll which will only be used by RBFA.

2)Common procurement vocabulary (CPV)

66522000, 66521000, 48000000, 79414000, 79211110, 79631000

3)Quantity or scope

Estimated value excluding VAT: 755 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Pensions Administration and Pensioners Payroll (RBFA only)

1)Short description

This Lot requires Pension administration and Pensioner payroll together with software licensing and maintenance costs.
Only Royal Berkshire Fire Authority and Buckinghamshire will use this Lot.

2)Common procurement vocabulary (CPV)

66522000, 66521000, 48000000, 79414000

3)Quantity or scope

Estimated value excluding VAT: 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Pensions Administration and Pensioners Payroll (BMKFA only)

1)Short description

This Lot requires Pension administration and Pensioner payroll together with software licensing and maintenance costs.
Only Buckinghamshire and Milton Keynes Fire Authority will use this Lot.

2)Common procurement vocabulary (CPV)

66522000, 66521000, 48000000, 79414000

3)Quantity or scope

Estimated value excluding VAT: 155 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Pensions Administration and Pensioners Payroll and Employee Payroll (RBFA only)

1)Short description

This Lot requires Pension administration and Pensioner payroll together with software licensing and maintenance costs.
There will also be a requirement for Employee payroll.
Only RBFA will use this Lot.

2)Common procurement vocabulary (CPV)

66522000, 79414000, 79211110, 66521000, 48000000

3)Quantity or scope

Estimated value excluding VAT: 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Provision od Firefighter employee payroll. Only RBFA will use this Lot.

1)Short description

This Lot requires Firefighter employee payroll. Only RBFA will use this Lot.

2)Common procurement vocabulary (CPV)

79211110, 79631000

3)Quantity or scope

Estimated value excluding VAT: 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Current business turnover should be at least twice the value of the Lot tendered for.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.11.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.11.2015 – 14:00

Place:

RBFA HQ, Newsham Court, Reading, RG31 7SD.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The time and date of opening are a best estimate at the time of despatch.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2015

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