Supply Pop-Up Retail Services London

Supply Pop-Up Retail Services London

TfL is seeking tenders for the provision of and supply of Pop-Up Retail Services.

United Kingdom-London: Real estate agency services on a fee or contract basis

2014/S 138-248063

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
Contact point(s): Procurement Operation Team
For the attention of: S. Goodison
SW1H 0BD London
UNITED KINGDOM
E-mail: procurementoperationsteam@tfl.gvo.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Transport for London
Contact point(s): Procurement Operation Team
Internet address: https://eprocurement.tfl.gov.uk/epps/home.do

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL 90930 Pop-Up Retail Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

TfL is seeking tenders for the provision of and supply of Pop-Up Retail Services.

II.1.6)Common procurement vocabulary (CPV)

70300000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Following the PQQ process and based on the Market response, TfL will take a decision whether to tender for a single appointment or a framework contract with a minimum 3 organisations.
Estimated value excluding VAT: 2 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The duration of the f/w/Contract will be 36 months from award of contract with an option to extend by up to a further period of 12 months at the discretion of TfL.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Following the PQQ process and based on the Market response, TfL will take a decision whether to tender for a single appointment or a framework contract with a minimum 3 organisations.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TfL 90930
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Following the PQQ process and based on the Market response, TfL will take a decision whether to tender for a single appointment or a framework contract with a minimum 3 organisations.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by the publication of this notice; and (ii) to make changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any order placed under this Framework Agreement will form a separate contract under the scope of this Framework between supplier and the specific contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in section ll.1.4 is only and estimate. We cannot guarantee to suppliers any business through this framework agreement.

a) Please note Economic Operators are required to express their interest by registration on: https://eprocurement.tfl.gov.uk/epps/home.do

Failure to do so may invalidate your application. After registering you should look for the Opportunity “TfL 90930 Pop-Up Retailing Services”. Economic Operators interested in being considered for this opportunity must express interest by completing the pre-qualification questionnaire detailing their capabilities.
b) Expressions of interest must be received via the portal before the closing date/time as stated in IV.3.4. Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.
c) TfL is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. Additionally there is a section on TfL reserving the right to disqualify the following:
TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:
1. Provides information or confirmations which later prove to be untrue or incorrect; and/or
2. Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or
3. Fulfils any one or more of the criteria detailed in Regulation 26 of the Public Contracts Regulations 2006.
The services may be provided to TfL and/or it subsidiaries,
TfL wish to establish.

d) Further information on TfL may be found at www.tfl.gov.uk/procurement

Further information on the GLA may be found at ttp://www.london.gov.uk

e) The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any of the Economic Operators in considering and/or responding to the procurement process.
f) All discussions and meetings will be conducted in English.
g) Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling.
h) TfL may interview any or all economic operators who express an interest in tendering for this work.
i) Any framework agreement/contract awarded may be extended for further periods up to a maximum duration of 48 months at the discretion of the awarding authority.
j) The stated value at ll.1.3) and ll.2.1) is the best estimate of TfL based on combined historical and proposed usage. This could change significantly depending upon budgetary constraints and/or the usage by any other Authority listed above.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by the publication of this notice; and (ii) to make changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any order placed under this Framework Agreement will form a separate contract under the scope of this Framework between supplier and the specific contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
42-50 Victoria Street
London
Internet address: http://www.tfl.gov.uk

Body responsible for mediation procedures

Transport for London
42-50 Victoria Street
London
Internet address: http://www.tfl.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period of at least 10 calendar days when information on the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to seek further debriefing from TfL before the contract is entered into. Applications have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested from the address in 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within three months). If a contract has not been entered into, the court may order setting aside of the award decision or order the authority to amend any document and may award damages. If a contract has been entered into, the court may only award damaged.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Transport for London
42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk

VI.5)Date of dispatch of this notice:

17.7.2014

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