Supply, Repair and Technical Services for Lifting Equipment and Handling

Supply, Repair and Technical Services for Lifting Equipment and Handling

Lifting and handling equipment. Lifting Equipment and Handling (LEaH): Maritime Equipment Systems (MES) has a future requirement for the design, supply, manufacture and repair for a wide and diverse range of lifting and handling equipment for use by the Royal Navy, Army and RAF.

UK-Bristol: Lifting and handling equipment

2012/S 247-407225

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Maritime Equipment Systems (MES) Team, DE&S
Birch 3B, #3327, Abbey Wood
For the attention of: Lucy Bailey
BS34 8JH Bristol
Telephone: +44 3067934723

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Supply, Repair and Technical Services for Lifting Equipment and Handling (LEaH).
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 7 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Lifting and handling equipment. Lifting Equipment and Handling (LEaH): Maritime Equipment Systems (MES) has a future requirement for the design, supply, manufacture and repair for a wide and diverse range of lifting and handling equipment for use by the Royal Navy, Army and RAF. The requirement also covers the need for a wide range of associated technical services and assistance.
The requirement will cover general lifting equipment for use in marine and land based environments where the successful candidate will be required to demonstrate competence and experience with the supply, manufacture, repair, testing and information management of lifting equipment.
The requirement will also include the requirements associated with the Low Magnetic Equipment required by the Mine Counter Measures (MCM) Flotilla.
The equipment will include, but is not necessarily limited to;
— Steel Wire Rope Assemblies;
— Steel Wire Rope (by length or by coil);
— Steel Wire Rope Fittings (e.g thimbles, ferrules etc);
— Chain Blocks;
— Chain Hoists;
— Lever Hoists;
— Shackles;
— Master Links;
— Lifting machines;
— Slings;
— Webbing items (Straps and Slings);
— Chains;
— Hooks (general);
— Quick Release Hooks (off-load);
— Specialist items for lifting and access.
The equipment supplied under this requirement shall be compliant with the legal and statutory requirement for lifting equipment will include, where appropriate, the following standards and codes:
– MoD Defence Standards
– Classification Society’s rules
– MCA regulations
– BR 3027
Additionally, the successful contractor will be required to assume responsibility for the management and control of the Lifting Equipment Management System (LESMS) fitted to fleet’s platforms.
Contract requirements may include but not be limited to the following services and supply:
– Project management,
– Post Design services,
– Provision of spares and consumables,
– Repairs of spares and components,
– Overhaul of equipment and sub-assemblies,
– Provision of reactive engineering support,
– Rationalisation of spares lists,
– Obsolescence management,
– Training,
– On-Site survey and Inspection of lifting equipment,
– Provision of Load Testing Services.
The contract may contain lists of items that will only require pricing during the duration of the contract when ordered by the Authority.
Suppliers wishing to express an interest in this requirement will be required to complete and submit a pre-qualification questionnaire to confirm their suitability to be included in the tender panel for this requirement.
A contract with a single prime supplier for the complete requirement is the Authority’s preferred option.
Reverse Auction may be considered for final selection.
Suppliers must have the following:
QA Standards: BS EN ISO 9001:2008 with 3rd Party Certification accredited/recognised by UKAS, with an appropriate scope to meet the requirement. In the event that no ISO certification is held, the Company must be able to demonstrate that they operate and maintain a business/quality management system acceptable to the Department within that same scope.
Suppliers must be willing to trade electronically using the Purchase to Payment (P2P) business process.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The selected contractor will be responsible for the management, control and delivery for the complete range of product required of the complete range. The total estimated value for the contract, over the proposed initial 7-year duration is approximately GBP 7.000M (Ex VAT) based on the following estimate;
Supply of Consumable products – GBP 4.895 M
Supply of New “Capital” assets – GBP 0.383 M
Repair of “Capital Assets – GBP 0.638 M
Post design and Technical Service – GBP 0.479 M
Information Management – GBP 0.341 M
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-20121218-DCB-4462633.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maritime Equipment Systems (MES) Team, DE&S
Birch 3b, #3327, Abbey Wood
BS32 9BZ Bristol
Telephone: +44 3067934723

Body responsible for mediation procedures

Maritime Equipment Systems (MES) Team, DE&S
Birch 3b, #3327, Abbey Wood
BS34 8JH Bristol
Telephone: +44 067934723

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Maritime Equipment Systems (MES) Team, DE&S
Birch 3b, #3327, Abbey Wood
BS34 8JH Bristol
Telephone: +44 067934723

VI.5)Date of dispatch of this notice:18.12.2012

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