Supply Research Software System and Services

Supply Research Software System and Services

The University of Bath is seeking to appoint a vendor to supply a Research Proposal to Awards Management solution which can integrate with its existing University systems.

United Kingdom-Bath: Software package and information systems

2015/S 081-144012

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bath
Purchasing Services, Claverton Down
For the attention of: Lester Hayward
BS2 7AY Bath
UNITED KINGDOM
Telephone: +44 1225384822
E-mail: l.hayward@bath.ac.uk

Internet address(es):

General address of the contracting authority: www.bath.ac.uk

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./57ZD2WK34V

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Research Innovation and Support Electronic Environment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Software package and information systems. Industry specific software package. System management software package. The University of Bath is seeking to appoint a vendor to supply a Research Proposal to Awards Management solution which can integrate with its existing University systems. The goal is to increase capacity (throughput and quality of research applications) by improving the proposal to awards process and introducing software that can effectively support that new process. The University of Bath therefore wishes to enter into a partnership with a provider that can guarantee full support during the integration and implementation process; appropriate Service Level Agreement and technical support; and an ongoing commitment to maintaining and improving the system’s functionality.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48781000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is essential that academic and administrative staff have the tools that allow accurate and timely management of funding applications. In addition replacing paper forms with electronic workflow will save academic and administrative staff time and ensure that important information is not lost or missed.
The vendor must demonstrate how the system meets the following general requirements:
—The system must be commercially and technically proven and used by other Higher Education Institutions.
—The system must be interactive allowing updates and communication in a shared environment between faculties, departments, Academics and Administrators.
—It must be intuitive and easy to use with the minimum of training.
—It must be robust and reliable.
—The system must be able to integrate with current University systems.
—It should be possible to establish bespoke functionality to the system or the Vendor must be prepared to accommodate system improvements. Where costs may be involved for improvements, the vendor must provide details.
—It should be a rules-based system with the facility to restrict its use as far as possible.
—The system must provide functionality that delivers a defined workflow from research proposal to award.
—The system must provide the User with conditional workflow functionality that allows for approval and alerting other stakeholders in the Proposal to Award process.
—The system provider should evidence details of their approach to reporting relevant to Proposal to Award Management.
—There should be no restriction to the number of users who can have authorised access to the system. If any such restrictions exist they must be clearly declared within the tender response, together with any financial implications.
—Any proposed system needs to be available on mobile devices.
—The system must authenticate and integrate seamlessly with the University’s Single Sign on system.
The University’s estimated budget for the procurement of the system is 110 000 GBP for the initial contract period of 3 years.

II.2.2)Information about options

Options: yes
Description of these options: The contract term will be for a period of 3 years with the option to extend for a further 2 years to be reviewed year on year and subject to agreement by both parties.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See invitation to tender document.
Minimum level(s) of standards possibly required: See invitation to tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See invitation to tender document.
Minimum level(s) of standards possibly required:
See invitation to tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UoBath/Proc/163

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This tender is being conducted as part of the University of Bath’s eTendering programme run in conjunction with BIPS DELTA. Further information and invitation to tender documents are available at: https://www.delta-esourcing.com. To express an interest in this opportunity you must register on this site to obtain a login and password. (If you are already registered you will not need to register again, simply use your existing username and password). Please note there is a password reminder link on the homepage. You must then log in and go toYour Response Manager and add the following Access Code: 57ZD2WK34V.

Please ensure you follow all instructions provided to you there. The deadline for submitting your response(s) is 14:00, 22.5.2015. Please note late responses cannot be accepted. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on: +44 8452707050oremailhelpdesk@delta-esourcing.com

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./57ZD2WK34V

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/57ZD2WK34V

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Software-package-and-information-systems./57ZD2WK34V

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/57ZD2WK34V

GO Reference: GO-2015421-PRO-6537718.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Bath
Purchasing Services
BA2 7AY Bath
UNITED KINGDOM
Telephone: +44 1225384822

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.4.2015

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