Supply Sand and Ready Mix Concrete to City of Cardiff Council

Supply Sand and Ready Mix Concrete to City of Cardiff Council

WPC Asphalt, Macadam, Aggregates, Sand and Ready Mix Concrete Framework.


United Kingdom-Cardiff: Aggregates

2014/S 128-228515

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commissioning & Procurement
For the attention of: Mike Bennett
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873734
E-mail: mbennett@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Further information can be obtained from: City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Corporate Services – Commissioning & Procurement
For the attention of: Mike Bennett
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873734
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873734
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Tenders or requests to participate must be sent to: City of Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Cashier Safe, Room 255
For the attention of: Chief Officer for Legal and Democratic Services
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873734
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Blaenau Gwent County Council

Bridgend County Borough Council

Caerphilly County Borough Council

Carmarthenshire County Council

Ceredigion County Council

Denbeighshire County Council

Flintshire County Council

Merthyr Tydfil County Borough Council

Monmouthshire County Council

Neath Port Talbot County Borough Council

Newport County Council

Pembrokeshire County Council

Powys County Council

Rhondda Cynon Taf County Borough Council

City & County of Swansea Council

Torfaen County Borough Council

Vale of Glamorgan Council

Wrexham County Borough Council

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WPC Asphalt, Macadam, Aggregates, Sand and Ready Mix Concrete Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Blaneau Gwent, Bridgend, Caerphilly, Cardiff, Carmarthenshire, Ceredigion, Denbighshire, Flintshire, Merthyr Tydfil, Monmouthshire, Neath Port Talbot, Newport, Pembrokeshire, Powys, Rhondda Cynon Taff, Swansea, Torfaen, Vale of Glamorgan,and Wrexham.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 32 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cardiff Council are acting as lead authority on behalf of the WPC for the framework arrangement for the Supply of Asphalt, Macadam, Drystone Aggregate, Sand & Ready mix Concrete for the period 3rd October, 2014 to the 2nd October, 2016 with the option to extend for up to an additional 2 x 12 month periods. These items have been split into 8 LOTS and then Sub-Lots.
The value of the proposed Framework Agreement has been calculated with reference to the historical spend of all those public sector organisations named.
The Lead Authority offers no guarantee of volume or value in respect of any future expenditure.
This Framework Agreement procurement exercise is being led by Cardiff Council on behalf of the participating bodies in the WPC.
There are a number of organisations who have indicated that they may choose to use and/or are interested in using this framework during its lifetime. These organisations are:
Blaenau Gwent County Borough Council; Bridgend County Borough Council; Caerphilly County Borough Council; City of Cardiff Council; Carmarthenshire County Council; Ceredigion County Council; Denbighshire County Council; Flintshire County Council; Merthyr Tydfil County Borough Council; Monmouthshire County Council; Neath Port Talbot County Borough Council; Newport City Council; Pembrokeshire County Council; Powys County Council; Rhondda Cynon Taf County Borough Council; City & County of Swansea Council; Torfaen County Borough Council; Vale of Glamorgan Council; Wrexham County Borough Council.
The Framework has been divided into 8 Lots on the basis of type, and each Authority is represented in each Lot as a Sub-Lot. We will look to appoint a maximum of three contractors per Sub-Lot.
Lot 1 – Hot Rolled Asphalt
Lot 2 – Close Graded and Dense Bitumen Macadam
Lot 3 – Medium and Fine Graded Bitumen Macadam
Lot 4 – Aggregates for Bitumous Mixtures and Surface Treatments
Lot 5 – Aggregates for unbound and Hydraulically Bound Material
Lot 6 – Aggregates for Concrete
Lot 7 – Sand
Lot 8 – Ready Mix Concrete
Further detail is provided in the tender documentation. Tenderers can bid for one, some or all the Lots and Sub-Lots.
Tenderers should note that although the Lead Authority for the purposes of this procurement is the City of Cardiff Council, an organisation wishing to use this arrangement will need to enter into a framework agreement with their appointed Sub-Lot contractors on the terms and conditions set out in the tender documentation.

II.1.6)Common procurement vocabulary (CPV)

14212200449122001421300014211000441141004411362044113600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value over the maximum term of 4 years is 32 000 000 GBP excluding VAT, however, this figure is not a guarantee and is based on historical spend data alone.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hot Rolled Asphalt

1)Short description

Conforming to EN13108 Part 4), Stone Mastic Asphalt(Conforming to EN13108, Part 5), Hot Rolled Asphalt Sand Carpet.

2)Common procurement vocabulary (CPV)

44113620

3)Quantity or scope

As indicated on Pricing Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Medium & Fine Graded Bitumen Macadam

1)Short description

Medium & Fine Graded Bitumen Macadam BS4987 Part1

2)Common procurement vocabulary (CPV)

44113610

3)Quantity or scope

As indicated in Pricing Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Close Graded & Dense Bitumen Macadam

1)Short description

Close Graded & Dense Bitumen Macadam BS4987 Part 1.

2)Common procurement vocabulary (CPV)

44113610

3)Quantity or scope

As indicated in Pricing Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Aggregates for Bituminous Mixtures and Surface Treatments

1)Short description

Aggregates for Bituminous Mixtures and Surface Treatments.

2)Common procurement vocabulary (CPV)

1421220044113610

3)Quantity or scope

As indicated in Pricing Schedule
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Aggregates for Unbound and Hydraulically Bound materials

1)Short description

Aggregates for Unbound and Hydraulically Bound materials.

2)Common procurement vocabulary (CPV)

14212200

3)Quantity or scope

As indicated in Pricing Schedule
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Aggregates for Concrete

1)Short description

Aggregates for Concrete.

2)Common procurement vocabulary (CPV)

4411400014212200

3)Quantity or scope

As indicated in Pricing Schedule
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Sand

1)Short description

Sand.

2)Common procurement vocabulary (CPV)

14211000

3)Quantity or scope

As indicated in Pricing Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Ready Mix Concrete

1)Short description

Ready Mix Concrete.

2)Common procurement vocabulary (CPV)

44114100

3)Quantity or scope

As indicated in Pricing Schedule
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as a “prime contractor” / “lead contractor”. Consortia must be legally constituted prior to contract award or establish joint and severable liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WPC/CAR/10026/14
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.8.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.8.2014 – 12:00

Place:

County Hall, Cardiff.

 

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised personnel in accordance with the Lead Authority CPR’s / Standing Orders. Not open to the public.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Any companies expressing an interest in this tender opportunity will be required to register on the Council’s suppliers list (If not already registered) prior to downloading the documents. Any company acquiring documents in any way other than through the portal at http://appswales.alito.co.ukmay not be considered and their submission not evaluated. If you are registering for the first time, you must register your company details against the company profile against category GH02 – Tar macadam and Road Surfacing materials. You may also register against other relevant categories.

You will then need to search through the bulletin board on the portal for our tender reference WPC/CAR/10026/14 and register your interest in taking part in the tender process.
The documents will then be available for applicants to download. Please note the documents are only available by download from this site, and will not be issued in any other way.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The tender documents will outline the requirements of the tender process and the evaluation criteria.
Tenders are to be returned in accordance with the instructions in the tender documentation and in order to receive consideration must be received no later than 12:00:00, Noon on Tuesday 19.8.2014.
The selection criteria is as detailed in the ITT documentation.
The tender award criteria for this procurement will comprise of cost and quality. Full details of the award criteria and the method of evaluation will be provided in the ITT.
The Authority does not bind itself to accept the lowest or any tender as part of this process.
(WA Ref:7968)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As stated in the tender documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate the mandatory standstill period as directed by the Public Contracts Regulation 32 (1) to 32(2A) and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and relative advantages of the successful winner; if the bid is held not to be compliant with any technical specification, the reasons for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any ‘contingencies’ eg., complaints or challenges, and the date after which the contract may be entered into. Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice. It should be noted that the Authority is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the contract has not be entered into or the framework concluded. The contractor must serve the legal claim form on the contracting authority (in accordance with rules of court) that represents the formal trigger for the Authority to suspend the contract-making. It should also be noted that an organisation wishing to use this arrangement will need to enter into a framework agreement with their appointed Sub-Lot contractors on the terms and conditions set out within the tender pack.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.7.2014

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