Supply Sea Viper Weapon System Consumables

Supply Sea Viper Weapon System Consumables

The Project Team intends to satisfy this requirement with an initial bulk buy of consumables in the first two (2) years with a facility for any potential subsequent top-up buys.

United Kingdom-Bristol: Weapons, ammunition and associated parts

2015/S 206-373873

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Weapons, Maritime and Anti-Air Weapon Systems (MAWS) Project Team
Fir 2b, #4203, Abbeywood South
Contact point(s): DES WpnsMAWS-COM2a1
For the attention of: Mrs Tricia O’Connor
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 1179131285
E-mail: deswpnsmaws-com2a1@mod.uk

Internet address(es):

General address of the contracting authority/entity: www.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

MAWS/0009 — Sea Viper Weapon System Consumables.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKJ31

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 425 000 GBP

II.1.5)Short description of the contract or purchase(s):

Weapons, ammunition and associated parts. Radar. Air defence radar. Command, Control, Communication and Computer systems. The Sea Viper (SV) Anti-air Weapon System is the Royal Navy variant of the tri-national PAAMS (Principal Anti-Air Missile System) programme, and is the primary weapon system on the Royal Navy’s Type 45 Destroyers. The MAWS PT has a requirement for the purchase of a range of consumable items for the SV Weapon System (excluding the munitions) in order to support the system.
The Project Team intends to satisfy this requirement with an initial bulk buy of consumables in the first two (2) years with a facility for any potential subsequent top-up buys. The consumables will be divided into four (4) separate framework agreements (referred to as Lots).
The SV component systems which are likely to include, as a minimum: the Multi-Function Radar, Vertical Launch System and Command and Control System. Details of the specific consumable items will be provided by reference to a NATO Stock Number with the estimated quantity and required delivery profiles are available as an attachment to this notice.

II.1.6)Common procurement vocabulary (CPV)

35300000, 35722000, 35723000, 35710000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Candidates will be invited to tender based upon the outcome of the Pre-Qualification Questionnaire. Responses will be ranked in accordance with the evaluated score. A maximum of five (5) (subject to the caveat below), but minimum of two (2) suppliers will be invited to tender against each Lot.
In the event that more than one Potential Provider has an equal score to that of the 5th highest scoring Potential Providers, then all Potential Providers with this score will be invited to the next procurement stage. Consequently, in this instance only, the number of Potential providers in each Lot may be increased.
Candidates may be bid for one (1) or more of the Lots and may be invited to tender one (1) or more of the Lots if they are ranked within the top five (5) of each Lot.
Candidates will be asked to indicate which Lots they wish to be considered for when completing the PQQ, though this information will only be used to inform a suitable number of bidders in advance of the ITT stage and will not hold a weighting for PQQ evaluation purposes.
Should fewer than two (2) suppliers be considered suitable per Lot at PQQ or ITT stage, the MOD will not take through the Lot to contract at this time.
The four (4) separate Lots correspond with the SV component systems as listed below with their approximate values. Please note that the values and quantities detailed in this notice are estimates for guidance purposes only and do not constitute a commitment by the Authority.
— Lot 1: Multi-Function Radar — Sampson:
Estimated value of total contract: 170 000 GBP.
This lot is comprised of 46 line items listed by NATO Stock Number and estimated quantities.
— Lot 2: Vertical Launch System 1:
Estimated value of total contract: 2 200 000 GBP.
This lot is comprised of 17 line items listed by NATO Stock Number and estimated quantities.
— Lot 3: Vertical Launch System 2:
Estimated value of total contract: 1 005 000 GBP.
This lot is comprised of 82 line items listed by NATO Stock Number and estimated quantities.
— Lot 4: Command and Control and Safety Control Equipment Subsystems:
Estimated value of total contract: 50 000 GBP.
This lot is comprised of 37 line items listed by NATO Stock Number and estimated quantities.
However, it should be noted that no business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should only take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT: 3 425 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2020

Information about lots

Lot No: 1 Lot title: Multi-Function Radar (MFR)

1)Short description

Consumable components to allow for the continued service and maintenance of the MFR.

2)Common procurement vocabulary (CPV)

35300000, 35722000, 35723000

3)Quantity or scope

Estimated value excluding VAT: 170 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

A full list detailing the individual Lots is attached.

Lot No: 2 Lot title: Vertical Launch System (VLS) — Part One (1)

1)Short description

Consumable components to allow for the continued service and maintenance of the VLS.

2)Common procurement vocabulary (CPV)

35300000

3)Quantity or scope

Estimated value excluding VAT: 2 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

A full list detailing the individual Lots is attached.

Lot No: 3 Lot title: Vertical Launch system (VLS) — Part Two (2)

1)Short description

Consumable components to allow for the continued service and maintenance of the VLS.

2)Common procurement vocabulary (CPV)

35300000

3)Quantity or scope

Estimated value excluding VAT: 1 050 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

A full list detailing the individual Lots is attached.

Lot No: 4 Lot title: Command and Control (C2) and Safety Control Equipment (SCE) Subsystems

1)Short description

Consumable components to allow for the continued service and maintenance of the Command and Control and Safety Control Equipment Subsystems.

2)Common procurement vocabulary (CPV)

35300000, 35710000

3)Quantity or scope

Estimated value excluding VAT: 50 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

A full list detailing the individual Lots is attached.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See III 2.2).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
This information will be sought through a formal pre-qualification questionnaire.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
a. Bankers statements or, relevant professional risk indemnity insurance;
b. Relevant extracts of audited accounts or extracts of those accounts relating to the potential tenderer’s business for the past 3 years; or
c. A statement covering 3 previous financial years of:
(1) The potential tenderer’s overall business turnover; and
(2) If appropriate, the potential tenderer’s turnover in respect of goods, works or services that are similar to the subject of the contract.
d. any material changes in your economic or financial standing since the date of the last set of audited accounts or likely to take effect within the next twelve months; and
e. any existing or proposed financial commitments or liabilities that could adversely affect their economic and financial standing.
This information will be reviewed as part of the formal Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please see VI.3) (due to limitations of character space in this box).

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and:
(i) the dates on which the goods were sold or the services provided;
(ii) the consideration received;
(iii) the identity of the person to whom the goods were sold or the service were provided;
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and
(v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided.
(e) A statement of the economic operator’s:
(i) technical facilities;
(ii) measures for ensuring quality;
(iii) study and research facilities; and
(iv) internal rules regarding intellectual property.
(f) A check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established:
(i) on the technical capacity of the economic operator; and
(ii) if relevant, on the economic operator’s study and research facilities and quality control measures.
(j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract.
(k) Any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs.
(l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority.
(m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
(n) A certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
The Authority requires this information to evaluate technical capability. This will be sought through a formal pre-qualification questionnaire. The Scoring scheme will be included within the PQQ.
Minimum level(s) of standards possibly required
ISO 9002 or equivalent.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 5
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and / or documents for this opportunity are available on www.contracts.mod.uk You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following Access Code: XXXXXXX. Please ensure you follow any instruction provided to you.
The deadline for submitting your response(s) is 16.11.2015 15:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk

Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
The requirement is to be split into four (4) Lots. Each Lot will be limited to a maximum five (5) candidates per Lot. In the event that more than 1 Potential Provider has an equal score to that of the 5th highest scoring Potential Provider, then all Potential Providers with this score will be invited to the next procurement stage. Therefore, in this instance only, the number of Potential Providers in each Lot may be increased.
Consequently, the total number of candidates to satisfy the requirement is expected to range between 20 (if the top five (5) pre-qualified candidates for each Lot are different, more if there are 5th place matching candidates) and two (2) (if only 2 pre-qualified candidates bid for all four (4) Lots. This is to ensure that competition is vigorous pursued, but maintaining a sensible number of candidates for the project team to evaluate.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MAWS/0009

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 19-029053 of 28.1.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately three (3) years post contract award.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

II.3) Duration of the contract or time limit for completion: 31.3.2020 Time: 23:59.
Additional information relating to 2.2.
The estimated contract value is 3 425 000 GBP. If the estimated contract value is greater than 40 % of the suppliers turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides , to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
1. Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2. State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
Other information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

In relation to the PQQ, suppliers must log in, go to your Response Manager and add the following Access Code: 48EX345AYZ. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 16.11.2015 15:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call +44 800282324.

GO Reference: GO-20151016-DCB-7199918
GO Reference: GO-20151016-DCB-7200238

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Weapons, Maritime and Air Weapon Systems (MAWS) Team

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, Weapons, Maritime and Air Weapon Systems (MAWS) Team

VI.5)Date of dispatch of this notice:

16.10.2015

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