Supply of Self Drive Vehicle Hire to University of Birmingham

Supply of Self Drive Vehicle Hire to University of Birmingham

The University of Birmingham has a requirement for the provision of Self Drive Vehicle Hire of Mini Buses and Vans.

United Kingdom-Birmingham: Motor vehicles

2017/S 072-138137

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Edgbaston
Contact point(s): https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
For the attention of: Paul Markham
B15 2TT Birmingham
United Kingdom
Telephone: +44 1214158807
E-mail: p.markham@bham.ac.uk
Fax: +44 1214143459

Internet address(es):

General address of the contracting authority: http://www.birmingham.ac.uk/index.aspx

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Self Drive Vehicle Hire: Mini Buses and Vans.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Rental

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 140 000 and 360 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Birmingham has a requirement for the provision of Self Drive Vehicle Hire of Mini Buses and Vans.
The University is seeking competitive tenders from suitably qualified Providers with the aim of establishing an agreement with a provider(s) to supply a first class and cost effective service for the University fleet.
The value of the requirement can vary year on year and figures of 35 000 to 90 000 GBP per annum have been used for this notice based on previous activity. However as a framework agreement, expenditure will be on a call off basis and there is no guarantee of contract value.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34114400, 34115200, 34120000, 34136000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Birmingham has a requirement for the provision of Self Drive Vehicle Hire of Mini Buses and Vans.
The University is seeking competitive tenders from suitably qualified Providers with the aim of establishing an agreement with a provider(s) to supply a first class and cost effective service for the University fleet.
The value of the requirement can vary year on year and figures of 35 000 to 90 000 GBP per annum have been used for this notice based on previous activity. However as a framework agreement, expenditure will be on a call off basis and there is no guarantee of contract value.
Estimated value excluding VAT:
Range: between 140 000 and 360 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required in some circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of Invoices will be 30 days from Date of Valid Invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a number of legal entities intend to bid as a Joint Venture / Consortium, the University will require ‘joint and several liability’.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: There may be conditions relating to environmental and social requirements of the contracting authority included in this contract. Contract conditions will be detailed in the invitation to tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of technical capacity will be required as defined in the Pre-Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Evidence of economic and financial standing and technical competence will be required as defined in the Pre-Qualification Questionnaire (PQQ).
There will be some Pass/Fail criteria contained within the PQQ. Candidates who do not demonstrate compliance with any of the Pass/Fail criteria will be excluded from the procurement exercise.
Based on the application of question weighting and individual scores to the selection criteria contained in the PQQ, the contracting authority will select a minimum of 3 and an envisaged maximum of 8 potential providers who will be taken through to the Invitation to Tender (ITT) stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FRAM256/17

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.5.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.5.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the organisation. (Authorised representatives from Procurement and Internal Audit).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This contract may be used by the University to make purchases on projects that are fully or part-funded by European Union funds or Programs including but not limited to:
— European Regional Development Fund (ERDF) or;
— European Structural and Investment Fund (ESIF) or;
— Research Councils UK (RCUK), the strategic partnership of the UK’s seven Research Councils.

VI.3)Additional information

The Expression of Interest will be required in the form of a completed Pre Qualification Questionnaire. This document is available upon registration at:

http://in-tendhost.co.uk/universityofbirmingham/aspx/Home

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.4.2017

 

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