Supply and Service of Assisted Living Equipment

Supply and Service of Assisted Living Equipment

The supply of Assisted Living Equipment for adults and children with complex health and care needs.

United Kingdom-Edinburgh: Stairlifts

2016/S 076-133590

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Douglas Niven
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296241
E-mail: douglas.niven@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Lothian Council

Midlothian Council

West Lothian Council

NHS Lothian

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Service of Assisted Living Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: City of Edinburgh Council, East Lothian Council, Midlothian Council, West Lothian Council and NHS Lothian.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

1.1. The Council is seeking to appoint, on behalf of the Community Equipment and Adaptions Services (CE&AS),a service managed by the City of Edinburgh Council and West Lothian Council, on behalf of their Integrated Joint Boards and other Integrated Joint Boards which includes City Of Edinburgh Council, Midlothian Council, East Lothian Council and NHS Lothian, a Prime Contractor as a strategic partner to provide the following goods and services:
— The supply of Assisted Living Equipment for adults and children with complex health and care needs
— The installation, servicing, maintenance, call outs, storage and repair of equipment regulated under the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER 1998) including but not limited to stair lifts, lifting hoists,and slings.
— The installation, servicing, maintenance, call outs, storage and repair of equipment regulated under the Provision and Use of Work Regulations (PUWER 1998) including but not limited to community care beds, pressure care products, specialist seating, powered bidet toilets and specialist bathing equipment
— The upholstery of specialised seating
The CE&AS is a joint venture which manages equipment and adaptations provision by ordering goods and services directly, storing, issuing and delivering equipment, including reconditioned equipment, to the constituent Authorities. The CE&AS undertakes this role on behalf of the City of Edinburgh Council, Midlothian Council, East Lothian Council, NHS Lothian and West Lothian Council and their respective Joint Boards (‘Entitled Authorities’).
The departments of Health and Social Care and Children and Families of the respective Councils provide equipment and adaptations, which aim to meet the needs of people with illness or disability, enabling them to remain at home and in all aspects of daily life, be as independent as possible.
The exclusion from the scope of this contract relates to West Lothian Council’s service provision for the supply, installation and maintenance of stairlifts. West Lothian Council’s in house team will also service all mattress elevators, pillow lifters, bath hoists and all specialist seating. The Contractor will be required to provide holiday cover for servicing and repair which is approximately 30 services or breakdowns per week over six weeks. The scope exclusion for the City of Edinburgh would be the repair of bath lifts.
The provisions and terms of this contract may be extended to other Councils wishing to participate as an Entitled Authorities to this contract.
The Council shall reserve the right to periodically remove or vary or add to any of the equipment and attendant services as required in response to service user’s assisted daily living needs.
A site visit has been scheduled for Tuesday 10.5.2016 for the purposes of tenderers to take account of current operational processes and conditions at both the Community Equipment Stores, Edinburgh and West Lothian Council Community Stores, Livingston.
The Entitled Authorities may also procure Goods and Services directly from the Prime Contractor. Contracts in substantively identical terms to the Contract shall also have effect between the Prime Contractor and each Entitled Authority and in respect of such contracts, where there are references in the Contract to the City of Edinburgh Council, these references shall be read and construed as references to the relevant Entitled Authority.
The Prime Contractor will be permitted to appoint sub-Contractors and establish the necessary supply chain to meet the obligations set out under this Contract.
The Contract period is for two years with an option to extend for two periods of 12 months each subject to the requirements of the partnership.
Under the terms of this contract the successful contractor will be required to deliver Community Benefits in support of the Council’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
At a minimum, 2 modern apprenticeships per year in, but not limited to, mechanical or electrical engineering or alternatively business support (priority given to local authority looked after and accommodated children) and at least 2 of the community benefits listed below;
— Support to community organisations within the localities served by this contract which has the purpose to provide support or assistance to disabled, disadvantaged and/or vulnerable groups within the localities served by this contract
— Targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities with priority for Looked After and Accommodated Children due to leave school or care leavers
— Supported employment for people with disabilities or other disadvantaged groups
— Mentoring — suppliers offering support and guidance to local organisations and individuals
— Promotion of certain supply chain subcontractors (SMEs, social enterprises, supported businesses, Third Sector Organisations)
— Community enhancement — resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency)
— Outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in construction and trades or care and support to local schools
The contract go live date is anticipated to be 1.10.2016.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441312.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

44115600, 42416000, 42416110, 42418220, 42416300, 39541220, 33155000, 42400000, 42410000, 33192600, 33196100, 33196200, 44411600,33192150, 19243000, 33192130, 33192100, 39143111, 39143112, 39143113, 33141720, 39516110, 33683000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 19 500 000 and 21 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for two periods of 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per Section 14 of the Instructions to Tenderers. Consortium and Sub-Contracting Arrangements.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT0121
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.5.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

25.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.5.2016 – 12:00

Place:

postbox

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:441312).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the Standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.4.2016

 

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