Supply and Service of Assisted Living Equipment
The supply of Assisted Living Equipment for adults and children with complex health and care needs.
United Kingdom-Edinburgh: Stairlifts
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Douglas Niven
EH8 8BG Edinburgh
Telephone: +44 1315296241
General address of the contracting authority: http://www.edinburgh.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
East Lothian Council
West Lothian Council
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: City of Edinburgh Council, East Lothian Council, Midlothian Council, West Lothian Council and NHS Lothian.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
— The supply of Assisted Living Equipment for adults and children with complex health and care needs
— The installation, servicing, maintenance, call outs, storage and repair of equipment regulated under the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER 1998) including but not limited to stair lifts, lifting hoists,and slings.
— The installation, servicing, maintenance, call outs, storage and repair of equipment regulated under the Provision and Use of Work Regulations (PUWER 1998) including but not limited to community care beds, pressure care products, specialist seating, powered bidet toilets and specialist bathing equipment
— The upholstery of specialised seating
The CE&AS is a joint venture which manages equipment and adaptations provision by ordering goods and services directly, storing, issuing and delivering equipment, including reconditioned equipment, to the constituent Authorities. The CE&AS undertakes this role on behalf of the City of Edinburgh Council, Midlothian Council, East Lothian Council, NHS Lothian and West Lothian Council and their respective Joint Boards (‘Entitled Authorities’).
The departments of Health and Social Care and Children and Families of the respective Councils provide equipment and adaptations, which aim to meet the needs of people with illness or disability, enabling them to remain at home and in all aspects of daily life, be as independent as possible.
The exclusion from the scope of this contract relates to West Lothian Council’s service provision for the supply, installation and maintenance of stairlifts. West Lothian Council’s in house team will also service all mattress elevators, pillow lifters, bath hoists and all specialist seating. The Contractor will be required to provide holiday cover for servicing and repair which is approximately 30 services or breakdowns per week over six weeks. The scope exclusion for the City of Edinburgh would be the repair of bath lifts.
The provisions and terms of this contract may be extended to other Councils wishing to participate as an Entitled Authorities to this contract.
The Council shall reserve the right to periodically remove or vary or add to any of the equipment and attendant services as required in response to service user’s assisted daily living needs.
A site visit has been scheduled for Tuesday 10.5.2016 for the purposes of tenderers to take account of current operational processes and conditions at both the Community Equipment Stores, Edinburgh and West Lothian Council Community Stores, Livingston.
The Entitled Authorities may also procure Goods and Services directly from the Prime Contractor. Contracts in substantively identical terms to the Contract shall also have effect between the Prime Contractor and each Entitled Authority and in respect of such contracts, where there are references in the Contract to the City of Edinburgh Council, these references shall be read and construed as references to the relevant Entitled Authority.
The Prime Contractor will be permitted to appoint sub-Contractors and establish the necessary supply chain to meet the obligations set out under this Contract.
The Contract period is for two years with an option to extend for two periods of 12 months each subject to the requirements of the partnership.
Under the terms of this contract the successful contractor will be required to deliver Community Benefits in support of the Council’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
At a minimum, 2 modern apprenticeships per year in, but not limited to, mechanical or electrical engineering or alternatively business support (priority given to local authority looked after and accommodated children) and at least 2 of the community benefits listed below;
— Support to community organisations within the localities served by this contract which has the purpose to provide support or assistance to disabled, disadvantaged and/or vulnerable groups within the localities served by this contract
— Targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities with priority for Looked After and Accommodated Children due to leave school or care leavers
— Supported employment for people with disabilities or other disadvantaged groups
— Mentoring — suppliers offering support and guidance to local organisations and individuals
— Promotion of certain supply chain subcontractors (SMEs, social enterprises, supported businesses, Third Sector Organisations)
— Community enhancement — resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency)
— Outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in construction and trades or care and support to local schools
The contract go live date is anticipated to be 1.10.2016.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441312.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
44115600, 42416000, 42416110, 42418220, 42416300, 39541220, 33155000, 42400000, 42410000, 33192600, 33196100, 33196200, 44411600,33192150, 19243000, 33192130, 33192100, 39143111, 39143112, 39143113, 33141720, 39516110, 33683000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 19 500 000 and 21 500 000 GBP
II.2.2)Information about options
Description of these options: Option to extend for two periods of 12 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
As stated in the tender documents.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 25.5.2016 – 12:00
Section VI: Complementary information
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: