Supply Solar PV Monitoring Systems to Nottingham City Homes

Supply Solar PV Monitoring Systems to Nottingham City Homes

4 Lots. The tender has been divided into lots: Lot 1 – The monitoring of 1800 existing installed units, Lot 2 – The supply and monitoring of approximately 3 000 new units.

United Kingdom-Nottingham: Solar energy

2015/S 110-200168

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham City Homes Limited
Beechdale Court, Bilborough
For the attention of: Miss Soraya Virgo
NG8 3LH Nottingham
UNITED KINGDOM
Telephone: +44 1158762091
E-mail: soraya.virgo@nottinghamcityhomes.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Solar PV Monitoring Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Nottingham.

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Nottingham City Homes Limited (NCH) invites you to tender for the provision of Solar PV management and monitoring system on behalf of Nottingham City Council.
The tender has been divided into lots:
— Lot 1 — The monitoring of 1800 existing installed units,
— Lot 2 — The supply and monitoring of approximately 3 000 new units,
— Lot 3 — The supply of approximately 3 000 new units only,
— Lot 4 — The monitoring of approximately 3 000 new units only.
NCH shall award a contract to one contractor per lot. Taking into account the most economically advantageous option and to meet requirements, NCH may only award to two or three lots out of a combination of the different lots listed above e.g. Lot 1 and Lot 2 or Lot 1, Lot 3 and Lot 4.
The contract will run for 5 years with the option to extend up to a further 2 years in 1 year sections subject to NCH requirements and satisfactory performance reviews.

II.1.6)Common procurement vocabulary (CPV)

09330000, 38126200, 71700000, 31710000, 30230000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Nottingham City Homes Limited (NCH) invites you to tender for the provision of Solar PV management and monitoring system on behalf of Nottingham City Council.
The tender has been divided into lots:
— Lot 1 — The monitoring of 1800 existing installed units,
— Lot 2 — The supply and monitoring of approximately 3 000 new units,
— Lot 3 — The supply of approximately 3 000 new units only,
— Lot 4 — The monitoring of approximately 3 000 new units only.
NCH shall award a contract to one contractor per lot. Taking into account the most economically advantageous option and to meet requirements, NCH may only award to two or three lots out of a combination of the different lots listed above e.g. Lot 1 and Lot 2 or Lot 1, Lot 3 and Lot 4.
The contract will run for 5 years with the option to extend up to a further 2 years in 1 year sections subject to NCH requirements and satisfactory performance reviews.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: The monitoring of 1 800 existing installed units

1)Short description

The monitoring of 1 800 existing installed units.

2)Common procurement vocabulary (CPV)

09330000, 38126200, 71700000, 31710000, 30230000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: The supply and monitoring of approximately 3 000 new units

1)Short description

The supply and monitoring of approximately 3 000 new units.

2)Common procurement vocabulary (CPV)

09330000, 38126200, 71700000, 31710000, 30230000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: The supply of approximately 3 000 new units only

1)Short description

The supply of approximately 3 000 new units only.

2)Common procurement vocabulary (CPV)

09330000, 38126200, 71700000, 31710000, 30230000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: The monitoring of approximately 3 000 new units only

1)Short description

The monitoring of approximately 3 000 new units only.

2)Common procurement vocabulary (CPV)

09330000, 38126200, 71700000, 31710000, 30230000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state in their documents that the bidding members are a consortium.
Nottingham City Homes reserves the right to require a lead consultant to undertake primary contracting liability or to require that one or more parties are jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 23(1), Public Contracts regulations 2006 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Nottingham City Homes members to establish that the afore mentioned criteria do not apply to them.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful Supplier or Suppliers will be selected.
Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful Supplier or Suppliers will be selected.
Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price weighting. Weighting 60

2. Quality assessment. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NCC – OS – 102

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.6.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.7.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 7.7.2015 – 10:05
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Nottingham City Homes will incorporate a standstill period, following the notification of contract award, subject to contract. The period shall commence on the day following award notification, and shall be in accordance with the Public Contracts Regulations 2006, and all amendments and directives. At present the standstill period shall be no less than 10 calendar days.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

5.6.2015

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