Supply Staff Uniforms and Protective Clothing to NHS

Supply Staff Uniforms and Protective Clothing to NHS

3 Lots. Staff uniforms and personal protective clothing will incorporate 3 areas which will make up 3 lots, staff uniforms, footwear and personal protective equipment.

United Kingdom-Salford: Clothing, footwear, luggage articles and accessories

2015/S 077-135934

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Shared Business Services
05280446
Halyard Court, 31 Broadway, The Quays, Salford Quays
For the attention of: Stacey Ward
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612123728
E-mail: stacey_ward@nhs.net

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/39

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12022&B=NHSSBS

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12022&B=NHSSBS

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Shared Business Services (acting as an agent of behalf of its clients) is a joint venture between the department of health and Sopra Steria

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Shared business services ( acting on behalf of its clients) Is a joint ventre between the department of health and Sopra Steria
05280446
Chandlers point, Halyard Court 31 Broadway
M50 2UW Salford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Staff uniforms and protective clothing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Salford.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Staff uniforms and personal protective clothing will incorporate 3 areas which will make up 3 lots, staff uniforms, footwear and personal protective equipment. Lot 1 Staff uniforms will include a range of healthcare uniforms and corporate work wear, including but not limited to tunics, dresses, scrubs and trousers, as well as associated accompanying items. Lot 2 Footwear will include a range of protective and corporate shoes as well as patient footwear including any associated footwear accessories. Lot 3 Personal protective clothing lot is intended to provide personal protective clothing and equipment to staff members for the avoidance of health and safety risks in the workplace.

II.1.6)Common procurement vocabulary (CPV)

18000000, 18100000, 18110000, 18113000, 18221000, 18222000, 18400000, 18410000, 18420000, 33199000, 35113400, 18800000, 18811000,18830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Staff uniforms and personal protective clothing framework will incorporate 3 areas which will make up 3 lots,
Lot 1 Staff uniforms.
Lot 2 Footwear.
Lot 3 Personal Protective Clothing.
Estimated value excluding VAT:
Range: between 6 000 000 and 40 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Staff uniforms

1)Short description

Staff uniforms and corporate work wear include a range of healthcare uniforms and corporate work wear, including but not limited to tunics, dresses, scrubs and trousers, as well as associated accompanying items. Customers also have the option to add any additional bespoke requirements to standard products such as logo embroidery as well as agreeing bespoke garments.

2)Common procurement vocabulary (CPV)

18000000, 18100000, 18110000, 18113000, 18221000, 18222000, 18400000, 18410000, 18420000, 33199000, 35113400, 18800000, 18811000,18830000

3)Quantity or scope

Items including but not limited to,
Tunics
Dresses
Trousers
Scrubs
Theatre clothing
Medical Coats
Physiotherapy
Ambulance clothing
Patient wear
Maternity wear
Work wear
Trousers
Coveralls
Polo Shirts
Coats
Gilets, Soft shells & Fleeces
Sweatshirts, Hoodies & Jackets
Thermals & Base layers
Waterproofs
polo shirts
cardigans
jumpers
belts
blouses
skirts
bespoke clothing
bespoke elements to standard garments.
Trust embroidery logos
associated accessories for example disposable gloves.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Framework agreement will be for a period of 24 months with the option to extend for a period of 24 months.

Lot No: 2Lot title: Footwear

1)Short description

This lot will include, but not limited to a range of protective and corporate shoes as well as patient footwear including any associated footwear accessories.

2)Common procurement vocabulary (CPV)

18800000, 18000000, 18100000, 18110000, 18113000, 18221000, 18222000, 18400000, 18410000, 18420000, 33199000, 35113400, 18811000,18830000

3)Quantity or scope

Items including but not limited to,
Clogs
Boots
Safety trainers
slippers.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Framework agreement will be for a period of 24 months with the option to extend for a period of 24 months.

Lot No: 3Lot title: Personal Protective Equipment

1)Short description

This lot is intended to provide personal protective clothing and equipment to staff members for the avoidance of health and safety risks in the workplace.

2)Common procurement vocabulary (CPV)

35113400, 18000000, 18100000, 18110000, 18113000, 18221000, 18222000, 18400000, 18410000, 18420000, 33199000, 18800000, 18811000,18830000

3)Quantity or scope

Items including but not limited to,
PPE
Hi-Vis
Head Protection
Eye & Face Protection
Ear Protection
Hand Protection
Fire Retardant
Aprons
tabards.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Framework agreement will be for a period of 24 months with the option to extend for a period of 24 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:

1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration’ link otherwise follow the ‘Login’ link and enter username and password.
4) Once logged in ‘Accept’ the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents’ folder on the response screen to view and download tender documentation.

Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers’ which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com

(follow link: ‘Quick Guide for Suppliers’).

For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel. +44 8008402050) quoting the tender ID number.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

Minimum level(s) of standards possibly required: Details will be included in the procurement documentation available for download from the portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Details will be included in the procurement documentation available for download from EU supply eTendering portal: https://nhssbs.eu-supply.com

Minimum level(s) of standards possibly required.
Details will be included in the procurement documentation available for download from the portal.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will be used: yes
Additional information about electronic auction:
NHS SBS reserves the right to conduct an electronic auction at the Invitation to Tender (ITT) stage of this procurement. In such instances information will be provided to the Bidders as part of the ITT documentation.
NHS SBS reserves the right for an electronic auction to be held by Public Sector bodies during further competition among the parties to the Framework.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NHS/15/SW/BAZ/8828

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.5.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 26.5.2015 – 16:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Criteria Methodology: Section A and Section B will be applicable to all suppliers bidding for any or all Lots.
Section A will be a series of pass/fail gateway questions and Text Based Response/Single Choice questions. Suppliers will be evaluated as a first stage and the threshold will be all gateway questions passed, subject to NHS SBS’s discretion.
Section B will be applicable to suppliers bidding for any or all Lots. Section B will be a series of pass/fail gateway questions, Text Based Response (‘scored’ or ‘not scored’), and Single Choice questions.
Section C will be applicable to suppliers bidding for Lot specific and will be a series of pass/fail gateway questions, Text Based Response (‘scored’ or ‘not scored’), and Single Choice questions
Section A and Section B carry a combined weighting of 30 % of the total overall score.
Suppliers will be evaluated on Lot specific questions which will carry a total weighting of 30 % Suppliers will also be evaluated on Lot specific pricing requirements which carry a total weighting of 40 % of the total overall score.
Threshold for award – 60 %
For further details please refer to the Document 1 (Guidance Note).
Further General Guidance:
The duration referenced in Section II 1.4 is for the placing of orders.
The value provided in Section II 1.4 is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.
NHS Shared Business Services (SBS) wishes to establish a Framework Agreement for use by the following UK, Isle of Man and Scottish bodies (and any future successors to these organisations) subject to the approval of NHS SBS:
Public sector bodies, including any statutory and other successor organisations to any of the foregoing and in addition any other commissioners (whether alone or jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including anybody obtaining new membership to NHS Shared Business Services Ltd).
This includes but is not limited to the following NHS Trusts:
5 Boroughs Partnership NHS Foundation Trust, Alder Hey Children’s NHS Foundation Trust, Blackpool Teaching Hospitals NHS Foundation Trust, Bolton NHS Foundation Trust, Bridgewater Community Healthcare NHS Trust, Calderstones Partnership NHS Foundation Trust, Central Manchester University Hospitals NHS Foundation Trust, Central and North West London NHS Foundation Trust, Cumbria Partnership NHS Foundation Trust, East Cheshire NHS Trust, East Lancashire Hospitals NHS Trust, East London NHS Foundation Trust, Great Western Hospitals NHS Foundation Trust, Greater Manchester West Mental Health NHS Foundation Trust, Lancashire Care NHS Foundation Trust, Liverpool Community Health NHS Trust, Manchester Mental Health & Social Care Trust, Mersey Care NHS Trust, NHS Blackburn with Darwen CCG, NHS Blackpool CCG, NHS Brent CCG, NHS Central London (Westminster) CCG, NHS Chorley and South Ribble CCG, NHS Cumbria CCG, NHS Darlington CCG, NHS Durham Dales, Easington and Sedgefield CCG, NHS Ealing CCG, NHS East Lancashire CCG, NHS England, NHS Fylde and Wyre CCG, NHS Gateshead CCG, NHS Greater Manchester CSU, NHS Greater Preston CCG, NHS Harrow CCG, NHS Hartlepool and Stockton-on-Tees CCG, NHS Hillingdon CCG, NHS Hounslow CCG, NHS Hammersmith & Fulham CCG, NHS Lancashire CSU, NHS Lancashire North CCG, NHS Newcastle North and East CCG, NHS Newcastle West CCG, NHS North Durham CCG, NHS North of England CSU, NHS North Tyneside CCG, NHS Northumberland CCG, NHS Staffordshire and Lancashire CSU, NHS South Tees CCG, NHS Sunderland CCG, NHS West Lancashire CCG, NHS West London CCG, North Tees and Hartlepool NHS Foundation Trust, North West Ambulance Service NHS Trust, Pennine Care NHS Foundation Trust, Plymouth Community Healthcare, Salford Royal NHS Foundation Trust, St. Helens and Knowsley Teaching Hospitals NHS Trust, Staffordshire & Stoke On Trent Partnership NHS Trust, Tameside Hospital NHS Foundation Trust, The Christie NHS Foundation Trust, University Hospital of South Manchester NHS Foundation Trust, University Hospitals of Morecambe Bay NHS Foundation Trust, Wrightington Wigan & Leigh NHS Foundation Trust.
In addition the following public sector bodies will be able to use the Framework subject to the approval of NHS SBS:
Central Government Departments, Executive Agencies and NDPBs

https://www.gov.uk/government/organisations

http://resources.civilservice.gov.uk/wp-content/uploads/2011/09/PB12.pdf

http://www.ons.gov.uk/ons/rel/na-classification/national-accounts-sector-classification/classification-update–may-2014/public-sector-classification-guide—may-2014.xls

National Health Service (NHS) bodies, including:

Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Clinical Commissioning Groups: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

Area Teams: http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

Arms Length Bodies: https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies

The NHS Commissioning Board and other organisations involved in commissioning or overseeing General Practitioner services and GP consortia which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/

and any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS) and/or
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.

Social Enterprises:http://webarchive.nationalarchives.gov.uk/20130107105354/http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local Authorities:

https://www.gov.uk/find-your-local-council

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services — GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

Other Welsh Public Bodies – Welsh Local Authorities
NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

http://www.show.scot.nhs.uk/organisations/index.aspx

Other Scottish Public Bodies: Scottish Government, Scottish Local Authorities, Scottish Agencies, NDPBs, Scottish Further and Higher Education Boards, Scottish Police, Scottish Fire and Rescue, Scotland Citizens Advice, Scottish Schools and Scottish Housing Associations.
NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:

http://www.hscni.net/

Northern Ireland Public Bodies including Local Authorities, Schools, Police Service, Citizens Advice.
Hospices in the UK:

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/

Local Authorities

https://www.gov.uk/find-your-local-council

http://openlylocal.com/councils/all

http://www.ubico.co.uk (agents acting on behalf of Cheltenham Borough Council)

Any commercial, not-for-profit, or other charitable entity created, controlled and financed by a local authority or authorities with regard to provision of services captured by this framework
Police forces and other emergency services, including fire and rescue services, the maritime and coastguard agency and other rescue authorities (a list of police authorities and fire and rescue services can be found respectively at the following:

http://www.police.uk/contact/force-website/

http://apccs.police.uk/about-the-apcc/

http://www.fireservice.co.uk/information/ukfrs

http://www.nifrs.org/areas-districts

http://www.firescotland.gov.uk/your-area.aspx

Educational establishments Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but NOT
Independent Schools

http://www.education.gov.uk/edubase

Registered Social Landlords (RSLs) or Private Registered Providers of social housing (PRPs), a list of such authorities being available at:https://www.homesandcommunities.co.uk/ourwork/registered-provider-information

Third Sector and Registered charities, as detailed at:

http://www.charity-commission.gov.uk

http://www.oscr.org.uk/search-charity-register

https://www.charitycommissionni.org.uk/ShowCharity/RegisterOfCharities/RegisterHomePage.aspx

Citizens Advice in the United Kingdom:

http://www.citizensadvice.org.uk/index/getadvice.htm

http://www.cas.org.uk

http://www.citizensadvice.co.uk/

Devolved and other administrations with the British Isles, including those detailed at: (in the case of Scotland) http://www.scotland.gov.uk/Home, andhttp://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en

Her Majesty’s prison service as detailed at https://www.gov.uk/government/organisations/hm-prison-service

The Ministry of Defence as detailed at https://www.gov.uk/government/organisations/ministry-of-defence

Isle of Man Government Health / Public Services

http://www.gov.im/health/

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHS SBS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.3)Service from which information about the lodging of appeals may be obtained

NHS Shared Business Services
05280446
Halyard court, Chandlers point 31 Broadway
M50 2UW Salford
UNITED KINGDOM
E-mail: stacey_ward@nhs.net
Telephone: +44 1612123728
Internet address: http://www.sbs.nhs.uk

VI.5)Date of dispatch of this notice:

16.4.2015

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