Supply Only and Supply and Distribution of Frozen Foods – Scotland Excel

Supply Only and Supply and Distribution of Frozen Foods – Scotland Excel

The scope of materials covered under the framework will include, but not limited to frozen – bakery products, beef, pork, poultry, seafood.

United Kingdom-Paisley: Deep-frozen products

2017/S 042-076465

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
E-mail: facilities@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM35

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply Only and Supply and Distribution of Frozen Foods.

Reference number: 10-16

II.1.2)Main CPV code

15896000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

A renewal framework for the Supply and Supply and Distribution of Frozen Foods.

The scope of materials covered under the framework will include, but not limited to frozen – bakery products, beef, pork, poultry, seafood, vegetarian products, savoury products, fruit and vegetables, potato products, pizza, gluten free, ice cream and desserts, and special function products.

Bidders will have the option to bid for individual products directly or for supply and distribution.

II.1.5)Estimated total value

Value excluding VAT: 100 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Supply Only

Lot No: 1

II.2.2)Additional CPV code(s)

15896000
15331170
15331100
15311200
15311000
15251000
15229000
15221000
15220000
15555000
15555100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

Supply Only of a range of frozen products including, but not limited to frozen — bakery products, beef, pork, poultry, seafood, vegetarian products, savoury products, fruit and vegetables, potato products, pizza, gluten free, ice cream and desserts, and special function products.

Bidders are able to bid for 1 or more product items contained within the schedule of offer at no penalty.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 14
Price – Weighting: 86
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

For an initial period of 24 months with the option to extend for up to 2 12-month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Distribution

Lot No: 2

II.2.2)Additional CPV code(s)

15555000
15555100
15220000
15221000
15229000
15251000
15311000
15311200
15331100
15331170
15896000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

Lot 2 Distribution allows bidders to bid a percentage on-cost for each geographic sub-lot.

Bidders are able to bid got 1 or more geographic sub-lots at no penalty.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 19
Price – Weighting: 81
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

For an initial period of 24 months with the option to extend for up to 2 12-month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Supply and Distribution

Lot No: 3

II.2.2)Additional CPV code(s)

15555000
15555100
15220000
15221000
15229000
15251000
15311000
15311200
15331100
15331170
15896000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Supply and Distribution of a range of frozen products including, but not limited to frozen — bakery products, beef, pork, poultry, seafood, vegetarian products, savoury products, fruit and vegetables, potato products, pizza, gluten free, ice cream and desserts, and special function products.

Bidders should bid for a minimum of 80 % of the basket of good within the schedule of offer.

Bidders are able to bid for 1 or more geographic sub-lots at no penalty.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 19
Price – Weighting: 81
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

For an initial period of 24 months with the option to extend for up to 2 12-month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.

Insurance Requirements:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Lots 1, 2 and 3.

Employer’s (Compulsory) Liability Insurance — maintain a minimum indemnity limit of 5 000 000 GBP in respect of each claim and without limit to the number of claims.

Public / Product Liability Insurance — maintain a minimum level of 10 000 000 GBP in respect of each claim and without limit to the number of claims and in the aggregate in respect of Products.

Motor Vehicle Insurance:

— Third Party Motor Insurance — to a minimum indemnity level of 5 000 000 GBP in respect of each claim and without limit to the number of claims.

— For bidders who will sub contract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors’ vehicles are appropriately insured and maintained.

Other Economic and Financial Requirements:

A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1. Relevant Examples of Previous Services of Supplies;

2. Subcontracting;

3. Quality Management Procedures;

4. Environmental Management Systems or Standards;

5. Health and Safety Procedures.

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the ‘Frozen Foods 10-16 — III.1.3 Technical and Professional Ability’ attachment, which can be found in the ‘Information and Instructions’ folder of the Buyer Attachments area, within ITT 17141 of project 7377, the tender for Frozen Foods 10-16.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section ‘1.3) Communication’ of this Contract Notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 183-328056

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/09/2017

IV.2.7)Conditions for opening of tenders

Date: 04/04/2017
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

I.2) Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies):

— The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Our Members.aspx;

— Tayside Contracts;

— Scotland Excel associate members;

— any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland)Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

IV.1.3) Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement.

VI.2) Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member which will be settled by them during call-off of a contract under this proposed Framework Agreement. Further information on this can be found within the councils ‘Frozen Foods 10-16 — Logistics Information’ document found within the ‘Buyer Attachment’ area.

II.2) For Lot 2 and Lot 3 Only — Please note that:

— Tenderers are only permitted to tender for a Lot 2 sub-lot if they also submit a compliant offer for the same Lot 3 sub-lot. Without offering for the relevant Lot 3 sub-lot, their Lot 2 sub-lot bid may be deemed non-compliant; and,

— Tenderers are only permitted to tender for a Lot 3 sub-lot if they also submit a compliant offer for the same Lot 2 sub-lot. Without offering for the relevant Lot 2 sub-lot, their Lot 3 sub-lot bid may be deemed non-compliant.

All Tenderers will be required to submit a self audit form at an appropriate point within the tender evaluation period. Tenderers should note that Scotland Excel work with Environmental Health Officers and may instruct audits to be carried out at premises throughout the tender period and at any point thereafter.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7377. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As part of the bidder’s response within the Technical criteria, bidders will be requested to provide an outline of the community benefits they can offer for this framework. Bidders are asked to provide a response setting out the methodology for working with contracting authorities to support the delivery of National Outcomes, through community benefits commitments. The response must be specific to the involvement under this framework if successful and should include:

— How the bidder will work with contracting authorities to offer community benefits to support National Outcomes (as detailed in the Technical envelope).

— Examples of the community benefits the bidder could deliver to contracting authorities linked to the National Outcomes.

If successful on the framework, suppliers will be required to report the details of all delivered community benefits to Scotland Excel bi-annually.

(SC Ref:481249).

VI.4)Procedures for review

VI.4.1)Review body

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423Internet address:http://www.scotland-excel.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/02/2017

 

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