Supply Telecommunications Handsets and Headsets

Supply Telecommunications Handsets and Headsets

Lot 1 — Lync Equipment. This Lot will cover the supply of new Lync compatible Hardware to support the Migration currently scheduled to take place between December 2014 and August 2015.

United Kingdom-Newcastle upon Tyne: Software package and information systems

2014/S 144-259250

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Procurement, 2 Gosforth Park Way, Gosforth Business Park
For the attention of: Mr Alex Patterson
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912906080
E-mail: alex.patterson@homegroup.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Home Group IS — Project Switch Requirements.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Based in the North region.

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Lot 1 — Lync Equipment.
This Lot will cover the supply of new Lync compatible Hardware to support the Migration currently scheduled to take place between December 2014 and August 2015.
The current high level timelines call for the replacement of our current telecommunications handsets, with a mixed estate of Lync compatible Handsets/Headsets, between December 2014 and August 2015.
Whilst a full verification process is still to take place, a current estimate of a mixed deployment of 3500 Handsets/Headsets across our sites in the UK would be a fair summary.
For clarity the back end Lync infrastructure is being installed by one of Home Group’s strategic partners, and this Equipment lot will be specifically for the Handset and Headset equipment only.
Lot 2 — IS Hardware Framework
Future provision of all on-going requirements following delivery of Lot 1, to include: Lync compatible equipment, tablets, workstations, peripheral equipment, audio-visual equipment, and consumables such as keyboards, monitors etc.
In support of primary hardware requirement, these services include but are not limited to:
— Close to the box services (configuration, imaging devices, delivery-to-desk/server room, installation),
— Stock holding and consignment stock,
— Any other necessary services that will not constitute the delivery of a managed service,
— Warranty services including extended warranty provision; maintenance and support of hardware purchased.
All bidders that are successfully appointed onto the framework will be invited to submit responses to Requests for Quotations (RFQs) as part of a mini competition on an ad-hoc basis.
Lot 3 — User Migration & Installation
This Lot is for the provision of resource to cover the installation of equipment acquired under Lot 1 and new Desktop Hardware across the Home Group estate.
The Desktop Equipment Refresh requirement will be published as a separate tender. The following extract is from the PQQ:
“This will support the on-going supply (including standard imaging as provided by Home Group) of new Desktop Hardware Equipment, which will be of a specification to support Windows 8.1 as well as additional specifications to be defined at a later date.
The current high level timelines call for the refresh of the Desktop Estate to take place from December 2014 to August 2015.
Whilst a full verification process is still to take place, a current estimate of a mixed estate of 3500 Desktops/Laptops being deployed across our sites in the UK would be a fair summary. However, due to growth initiatives that Home Group are currently bidding for, this number may increase. More specific figures will be defined within the ITT documentation, the above is a guide.
Please note: tablet devices are excluded from this tender.

II.1.6)Common procurement vocabulary (CPV)

4800000072000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Lync Equipment.
This Lot will cover the supply of new Lync compatible Hardware to support the Migration currently scheduled to take place between December 2014 and August 2015.
The current high level timelines call for the replacement of our current telecommunications handsets, with a mixed estate of Lync compatible Handsets/Headsets, between December 2014 and August 2015.
Whilst a full verification process is still to take place, a current estimate of a mixed deployment of 3500 Handsets/Headsets across our sites in the UK would be a fair summary.
For clarity the back end Lync infrastructure is being installed by one of Home Group’s strategic partners, and this Equipment lot will be specifically for the Handset and Headset equipment only.
Lot 2 — IS Hardware Framework.
Future provision of all on-going requirements following delivery of Lot 1, to include: Lync compatible equipment, tablets, workstations, peripheral equipment, audio-visual equipment, and consumables such as keyboards, monitors etc.
In support of primary hardware requirement, these services include but are not limited to:
— Close to the box services (configuration, imaging devices, delivery-to-desk/server room, installation);
— Stock holding and consignment stock;
— Any other necessary services that will not constitute the delivery of a managed service;
— Warranty services including extended warranty provision; maintenance and support of hardware purchased.
All bidders that are successfully appointed onto the framework will be invited to submit responses to Requests for Quotations (RFQs) as part of a mini competition on an ad-hoc basis.
Lot 3 — User Migration & Installation.
This Lot is for the provision of resource to cover the installation of equipment acquired under Lot 1 and new Desktop Hardware across the Home Group estate.
The Desktop Equipment Refresh requirement will be published as a separate tender. The following extract is from the PQQ:
“This will support the on-going supply (including standard imaging as provided by Home Group) of new Desktop Hardware Equipment, which will be of a specification to support Windows 8.1 as well as additional specifications to be defined at a later date.
The current high level timelines call for the refresh of the Desktop Estate to take place from December 2014 to August 2015.
Whilst a full verification process is still to take place, a current estimate of a mixed estate of 3500 Desktops/Laptops being deployed across our sites in the UK would be a fair summary. However, due to growth initiatives that Home Group are currently bidding for, this number may increase. More specific figures will be defined within the ITT documentation, the above is a guide.
Please note: tablet devices are excluded from this tender.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lync Equipment

1)Short description

Lot 1 — Lync Equipment.
This Lot will cover the supply of new Lync compatible Hardware to support the Migration currently scheduled to take place between December 2014 and August 2015.
The current high level timelines call for the replacement of our current telecommunications handsets, with a mixed estate of Lync compatible Handsets/Headsets, between December 2014 and August 2015.
Whilst a full verification process is still to take place, a current estimate of a mixed deployment of 3500 Handsets/Headsets across our sites in the UK would be a fair summary.
For clarity the back end Lync infrastructure is being installed by one of Home Group’s strategic partners, and this Equipment lot will be specifically for the Handset and Headset equipment only.

2)Common procurement vocabulary (CPV)

4800000072000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: IS Hardware Framework

1)Short description

Future provision of all on-going requirements following delivery of Lot 1, to include: Lync compatible equipment, tablets, workstations, peripheral equipment, audio-visual equipment, and consumables such as keyboards, monitors etc.
In support of primary hardware requirement, these services include but are not limited to:
— Close to the box services (configuration, imaging devices, delivery-to-desk/server room, installation);
— Stock holding and consignment stock;
— Any other necessary services that will not constitute the delivery of a managed service;
— Warranty services including extended warranty provision; maintenance and support of hardware purchased.
All bidders that are successfully appointed onto the framework will be invited to submit responses to Requests for Quotations (RFQs) as part of a mini competition on an ad-hoc basis.

2)Common procurement vocabulary (CPV)

4800000072000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: User Migration & Installation

1)Short description

Lot 3 — User Migration & Installation.
This Lot is for the provision of resource to cover the installation of equipment acquired under Lot 1 and new Desktop Hardware across the Home Group estate.
The Desktop Equipment Refresh requirement will be published as a separate tender. The following extract is from the PQQ:
“This will support the on-going supply (including standard imaging as provided by Home Group) of new Desktop Hardware Equipment, which will be of a specification to support Windows 8.1 as well as additional specifications to be defined at a later date.
The current high level timelines call for the refresh of the Desktop Estate to take place from December 2014 to August 2015.
Whilst a full verification process is still to take place, a current estimate of a mixed estate of 3500 Desktops/Laptops being deployed across our sites in the UK would be a fair summary. However, due to growth initiatives that Home Group are currently bidding for, this number may increase. More specific figures will be defined within the ITT documentation, the above is a guide.
Please note: tablet devices are excluded from this tender.
Please note: bidders will be provided with further information to support their response for Lot 3 once the ITT has been published for the Desktop Equipment Refresh. The timescales for this are in line with this tender.
Included in this activity will be a number of Migration and Set Up activities surrounding the end users new equipment.
Whilst site information and some scheduling details will be provided, the supplier will be expected to take ownership of this activity, with a degree of accountability on managing the migration to successfully agreed timelines and quality.

The migration is currently scheduled to take place between December 2014 and August 2015, and whilst final number is to be determined, a fair estimation would be 3500 users. For information on Home Group and its geographical coverage, please refer to the website,www.homegroup.org.uk.

The sites are spread across the UK and are a mixture of a Head office of approximately 360 Users, to smaller sites of 1-5 users, with circa 400 locations.

2)Common procurement vocabulary (CPV)

4800000072000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details included in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details included in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting Authority reserves the right to require groupings of contractors to take a particular legal form, a single contractor to take primary liability or each party to undertake joint and several liability. Further information will be contained in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As specified in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in the tender documentation.
Minimum level(s) of standards possibly required:
As specified in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9MFK-WVKQVC

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Prospective bidders are required to utilise the provision of our electronic ‘Opportunities Portal’ to download and submit all documentation within the tender.

This portal can be found at: www.housingprocurement.com

Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. The PQQ document will then be available for completion. Queries from bidders can also be raised within the portal where they will be answered accordingly, allowing total transparency to all other participating bidders.
The Contracting Authority reserves the right to cancel the procurement/tender process and to not make an award of the contract and does not accept any liability for costs incurred in responding to the pre-qualification questionnaire or invitation to tender. Save for any mandatory periods, the timescales indicated in this Contract Notice are approximate and the Contracting Authority reserves the right to amend the same.
Home Group is acting as a central purchasing body on behalf of itself and potentially a range of contracting authorities who will be able to access this framework. Eligible bodies include:

Home Group and any existing or future subsidiary companies (see www.homegroup.org.uk for more information on the Group);

Other Registered Providers in England (providers registered with the Homes and Communities Agency, see www.homesandcommunities.co.uk) and Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk);

Charitable Organisations registered with the Charity Commission for England and Wales (see www.charity-commission.gov.uk ) or the Office of the Scottish Charity Regulator (see www.oscr.org.uk) whose charitable purposes include, but not are limited to, the prevention or relief of poverty; the advancement of education; the advancement of health or saving of lives; the advancement of citizenship or community development; the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage; and, any other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose; and Social Enterprises involved in the provision of housing related services/activities or whose activities are similar to those listed above in respect of charitable organisations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.7.2014

Enjoyed this post? Share it!