Supply Temporary and Permanent Staff to University of Durham

Supply Temporary and Permanent Staff to University of Durham

The Framework will be split into the following 4 Lots: Lot 1 Admin and Clerical.

United Kingdom-Durham: Recruitment services

2018/S 204-465342

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Durham
RC000650
Procurement Service, Mountjoy Centre, Hawthorn Wing
Durham
DH1 3LE
United Kingdom
Contact person: Sarah Clark
Telephone: +44 1913344545
E-mail: sarah.clark@durham.ac.uk
NUTS code: UKC1
Internet address(es):Main address: www.dur.ac.uk

Address of the buyer profile: http://events.transaxions.com/service.aspx?event=6781

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://events.transaxions.com/service.aspx?event=6781
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://events.transaxions.com/service.aspx?event=6781

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Temporary and Permanent Staff

Reference number: OJEU18-009

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Durham University are seeking to appoint one or more suppliers to a Temporary and Permanent Agency Staff recruitment framework over a 4 (four) year agreement. The framework will be split into the following 4 (four) Lots:

Lot 1 Admin and Clerical,

Lot 2 Human Resources,

Lot 3 Finance,

Lot 4 Catering, Domestic and Porters.

The appointed supplier(s) to each lot will be seen as an extension of the University’s own recruitment team, they will be expected to advise on market place conditions for the recruitment of positions within their appointed lot and help increase the pools of candidates available to the University.

Supplier(s) shall, taking into account the role description, briefing from the University and professional consideration of any potential candidate’s overall suitability for the role, send details of appropriate candidates (and any application documents such as covering letter and CV) to the University.

II.1.5)Estimated total value

Value excluding VAT: 2 715 792.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Admin and Clerical

Lot No: 1

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC14
Main site or place of performance:

There is the potential, and flexibility will be required, for candidates to operate across all of the University sites.

II.2.4)Description of the procurement:

The Admin and Clerical lot is the highest volume lot on the framework and is utilised by a wide variety of departments across the University, both academic and professional. The duration of assignments vary to each situation.

The typical number of assignments throughout the year can vary widely however it is estimated that there will be 118 temp assignments in a one year period and 8 permanent posts.

Admin and Clerical suppliers will be ranked in order of tender evaluation score, the first ranked supplier will be approached to ascertain if they can fulfil the requirement. If they are unable to fulfil the requirement the second ranked supplier will be approached. The University will appoint two suppliers to this lot.

The estimated value of this lot is 504 404 GBP per annum of the agreement although the University does not guarantee any particular level of business.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 017 616.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 24/03/2019
End: 23/03/2023
This contract is subject to renewal: yes
Description of renewals:

It is the intention to put in place a 4 (four) year framework agreement. This will be an ongoing requirement following the end date indicated within this notice. The University reserves the right to review its requirements beyond the end date of this framework and amend, update or remove Lots if required.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Human Resources

Lot No: 2

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC14
Main site or place of performance:

Candidates will be based at Rowan House, Mountjoy Centre, Stockton Road, DH1 3LE

II.2.4)Description of the procurement:

The Human Resources lot is to provide staffing for the University’s central HR team. The duration of assignments vary to each situation.

The number of temporary workers in this area is relatively low and typically agency is used to fill permanent and fixed term appointments where needed. There have been 3 temp assignments and 3 permanent vacancies within the Human Resources team referred to agency in the last 12 month period.

As there will be a single operator per lot the University will direct award each requirement.

The estimated value of this lot is 23 237 GBP per annum of the agreement although the University does not guarantee any particular level of business. The estimated value per anum is calculated through taking an average of the last 4 years spend on this particular lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 92 948.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 24/03/2019
End: 23/03/2023
This contract is subject to renewal: yes
Description of renewals:

It is the intention to put in place a 4 (four) year framework agreement. This will be an ongoing requirement following the end date indicated within this notice. The University reserves the right to review its requirements beyond the end date of this framework and amend, update or remove Lots if required.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Finance

Lot No: 3

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC14
Main site or place of performance:

Candidates will be based within the central finance team located at Rowan House, Mountjoy Centre, Stockton Road, DH1 3LE with the potential for other postings within College finance teams in Durham.

II.2.4)Description of the procurement:

The finance lot is to provide staffing for the area of finance for both the central team and college finance teams. The duration of assignments vary to each situation.

The typical number of assignments at any given time can vary widely however it is estimated on average there will be 8 temporary assignments per year.

As there will be a single operator per lot the University will direct award each requirement.

The estimated value of this lot is 67 835 GBP per annum although the University does not guarantee any particular level of business. The estimated value per annum is calculated through taking an average of the last 4 years spend on this particular lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 271 340.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 24/03/2019
End: 23/03/2023
This contract is subject to renewal: yes
Description of renewals:

It is the intention to put in place a 4 (four) year framework agreement. This will be an ongoing requirement following the end date indicated within this notice. The University reserves the right to review its requirements beyond the end date of this framework and amend, update or remove Lots if required.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Catering, Domestic and Porters

Lot No: 4

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC14
Main site or place of performance:

There is the potential, and flexibility will be required, for candidates to operate across all of the University sites.

II.2.4)Description of the procurement:

The Catering, Domestic and Porter lot is to provide staff within these areas to sites across the University within Durham. This can include catering outlets, colleges and central University buildings. The duration of assignments vary to each situation.

The typical number of assignments at any given time can vary widely, 213 placements took place in the last financial year of various roles and durations.

Catering, Domestic and Portering suppliers will be ranked in order of the tender evaluation score, the first ranked supplier will be approached to ascertain if they can fulfil the requirement. If they are unable to fulfil the requirement the second ranked supplier will be approached. The University will appoint two suppliers to this lot.

The estimated value of this lot is 83 472 GBP per annum although the University does not guarantee any particular level of business.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 333 888.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 24/03/2019
End: 23/03/2023
This contract is subject to renewal: yes
Description of renewals:

It is the intention to put in place a 4 (four) year framework agreement. This will be an ongoing requirement following the end date indicated within this notice. The University reserves the right to review its requirements beyond the end date of this framework and amend, update or remove Lots if required.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/11/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/01/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

University of Durham
Durham
DH1 3LE
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/10/2018

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