Supply of Temporary Flood Barriers

Supply of Temporary Flood Barriers

WDC has secured funding to manage the risk of an early repeat flooding event by use of temporary, fully removable flood barriers.

United Kingdom-Lowestoft: River regulation and flood control works

2016/S 074-128321

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Waveney District Council
Riverside, 4 Canning Road
Lowestoft
NR33 0EQ
UNITED KINGDOM
Contact person: Procurement
Telephone: +44 1502523507
E-mail: ian.purdom@eastsuffolk.gov.uk
NUTS code: UKH14Internet address(es):Main address: https://www.waveney.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Lowestoft:-River-regulation-and-flood-control-works./GSWM9W4896
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/GSWM9W4896
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Temporary Fully Removable Flood Barriers.

II.1.2)Main CPV code

45246000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

River regulation and flood control works. Floodgates. Flood-prevention works. In December 2013 the Suffolk coast suffered the most significant sea-surge generated flood event since 1953. Large parts of central Lowestoft were flooded by seawater, the majority of which came from overtopping of low parts of harbour quay walls in the outer harbour and Lake Lothing water areas. WDC has secured funding to manage the risk of an early repeat flooding event by use of temporary, fully removable flood barriers.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45246000

II.2.3)Place of performance

NUTS code: UKH14
Main site or place of performance:

Suffolk.

II.2.4)Description of the procurement:

In December 2013 the Suffolk coast suffered the most significant sea-surge generated flood event since 1953. Large parts of central Lowestoft were flooded by seawater, the majority of which came from overtopping of low parts of harbour quay walls in the outer harbour and Lake Lothing water areas. Backflow through sewers was also thought to have contributed.

As a result of this event WDC, working closely with partners in promoting a scheme to build a permanent tidal flood barrier that would protect at-risk land from a recurrence. This scheme is advancing and is anticipated to be in place within 5 years.

Pending completion of these works, WDC has secured funding to manage the risk of an early repeat flooding event by use of temporary fully, removable flood barriers.

As part of this process pre procurement market engagement occurred to assist the Council of their future requirement for temporary fully removable flood barriers. The market engagement documentation is included in this ITB which is for information only (PROC 153 Appendix 1) and is to ensure all bidders in the procurement process are treated equally.

The preliminary temporary flood barrier locations and alignments, plus existing ground levels, are shown on the drawings in PROC 153 Appendix 2.

The alignment is designed to generally locate the barrier onto a hard surface with vehicle access immediately adjacent to the deployment line. There are small steps, typically kerbs, pinch points at openings in barriers and numerous changes of direction. The line is split between public land, usually highway, and private land.

PROC 153 Appendix 3 comprises an annotated photographic ‘walk through’ with images that reveal surface type and potential obstructions to be negotiated.

PROC 153 Appendix 4 comprises long sections through the 4 preliminary barrier lines to illustrate ground level and target barrier height variations.

PROC 153 Appendix 5 shows the location from which photos in Appendix 3 have been taken.

The alignment may change under further risk analysis and during the development of an Operational Protocol. Neither will be available in time for this procurement process.

There are other interested parties namely landowners, and the Highway Authority, on whose land the barriers will be temporarily positioned and operated in response to a flood warning, and with whom WDC will need to agree an Operational Protocol. They will not be parties to the contract.

The back-flow of water through sewers and drains contributes to flooding of low land behind the harbour quay walls. This is being addressed in part by the fitting of back-flow control measures to 12 major sewer outfalls. This work by Anglian Water is underway and is predicted to be fully complete by April of 2016. This work will not address numerous other, usually small, diameter outfall pipes that have potential to create a flow path under the proposed barrier line. There is therefore potential for some drain-related flooding to take place in low areas landward of the temporary barriers. The Council is considering how to manage this risk.

An important element of this contract will be the Public Services (Social Value) Act 2012. This is a major contract for the Council and it will be a requirement for the Contractor (if any contract awarded) to consider how the Supplies or Services they provide might improve the economic, social and environmental well being of the area.

The anticipated contract value (if any awarded) for the Supply of Temporary Fully Removable Flood Barriers will be estimated at 300 000 GBP ex VAT. Any bid received higher then 300 000 GBP will be rejected as unaffordable. The Council reserves the right to amend any documentation throughout the procurement process, any changes made to the documentation will be declared through the Delta-esourcing.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Most economically advantageous tender received / Weighting: 70
Cost criterion – Name: Price / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English Law and either nominate a lead service provider with whom the Contracting Authority can contract and to whom all communications will be addressed or form into a single entity before the contract is awarded.

To support and protect the Council’s interests, the Council reserves the right to use a third party credit checking agency to support and evidence the financial information at any time during the procurement process.

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Refer to Invitation to Tender Part A document.

Minimum Level(s) of standards possibly required:

There are a number of sections that are Pass/Fail within the Tender documentation. Further information in the Part A Tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please see Invitation To Bid documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/05/2016
Local time: 12:00
Information about authorised persons and opening procedure:

The Council reserves the right not to award any contract for the Supply of Temporary Fully Removable Flood Barriers as a result of the procurement process commenced by the publication of this notice and, in no circumstances will be liable for any costs incurred by applicants during the procurement process.

All dates and time periods specified in this notice are indicative only and the Council reserves the right to change these. To respond to this opportunity bidders must register with www.delta-esourcing.com If you are already registered, you will not need to register again, simply use your existing username and password.

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/GSWM9W4896

The tender access code is GSWM9W4896

Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially if you have been asked to upload documents. Please note that no hard copy Tenders will be accepted. If you experience any technical difficulties please contact the Delta esourcing help-desk on call +4408452707050 or, email helpdesk@delta-esourcing.com as soon as possible as problems cannot be rectified after the closing submission deadline. Please note that for ICT security reasons the Councils procurement representative (Waveney District Council) is not able to accept Zip files. If you are uploading multiple documents you will have to load one document at a time, therefore please ensure that you allow yourself plenty of time to fully upload your submission onto Delta esourcing by the deadline detailed above as Delta e-sourcing will not permit attempts to load documents after the time/date stated.

All communication for the procurement process must be through the messaging facilities on the Delta e-sourcing system. If any applicant considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of such sensitivity specified. In such cases the relevant material will, in response to requests made under the Freedom of Information Act 2000 (the Act) or the Environmental Information Regulations 2004 (the Regulations), be examined in the light of exemptions in the Act or the Regulations. Bidders need to demonstrate the level of additional value they will bring to this contract (if any contract awarded) and how their proposal might improve the economic, social and environmental well-being of the area where the proposal will exercise it’s functions if they are successful to support the Public Services (Social Value) Act 2012.

In this instance it is not considered to be appropriate for Lots given the requirements that a single barrier system is most suitable.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Council reserves the right not to award any contract for the Supply of Temporary Fully Removable Flood Barriers as a result of the procurement process commenced by the publication of this notice and, in no circumstances will be liable for any costs incurred by applicants during the procurement process.

All dates and time periods specified in this notice are indicative only and the Council reserves the right to change these. To respond to this opportunity bidders must register with www.delta-esourcing.com If you are already registered, you will not need to register again, simply use your existing user-name and password.

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/GSWM9W4896

The tender access code is GSWM9W4896

Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially if you have been asked to upload documents. Please note that no hard copy Tenders will be accepted. If you experience any technical difficulties please contact the Delta e-sourcing helpdesk on call +4408452707050 or, email helpdesk@delta-esourcing.com as soon as possible as problems cannot be rectified after the closing submission deadline. Please note that for ICT security reasons the Councils procurement representative (Waveney District Council) is not able to accept Zip files. If you are uploading multiple documents you will have to load one document at a time, therefore please ensure that you allow yourself plenty of time to fully upload your submission onto Delta e-sourcing by the deadline detailed above as Delta e-sourcing will not permit attempts to load documents after the time/date stated.

All communication for the procurement process must be through the messaging facilities on the Delta e-sourcing system. If any applicant considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of such sensitivity specified. In such cases the relevant material will, in response to requests made under the Freedom of Information Act 2000 (the Act) or the Environmental Information Regulations 2004 (the Regulations), be examined in the light of exemptions in the Act or the Regulations. Bidders need to demonstrate the level of additional value they will bring to this contract (if any contract awarded) and how their proposal might improve the economic, social and environmental well-being of the area where the proposal will exercise it’s functions if they are successful to support the Public Services (Social Value) Act 2012.

In this instance it is not considered to be appropriate for Lots given the requirements that a single barrier system is most suitable.

The Council reserve the right to cancel their participation in this procurement process at any time prior to contract award without risk of challenge. The Council will not in any circumstances be responsible or pay for any costs or losses which may be incurred by prospective bidders in the preparation of their bid.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, tenders will be based solely on the criteria set out for the procurement documents.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=198453842

GO Reference: GO-2016412-PRO-8052324.

VI.4)Procedures for review

VI.4.1)Review body

Waveney District Council
Riverside, 4 Canning Road
Lowestoft
NR33 0EQ
UNITED KINGDOM
E-mail: andrew.jarvis@eastsuffolk.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers, fully in accordance with paragraph 87(1) of the Public Contracts Regulations 2015. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/04/2016

 

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