Supply Timber Window and Door Products

Supply Timber Window and Door Products

The supply and delivery and/or supply and installation of high quality timber window and door products for public sector buildings within England and Wales, with the exception of London.

UK-Uxbridge: Windows, doors and related items

2013/S 014-019208

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LHC Building Components and Services
Royal House, 2-4 Vine Street
Contact point(s): The Director
For the attention of: c/o Chris Powell
UB8 1QE Uxbridge
UNITED KINGDOM
Telephone: +44 1895274810
E-mail: tender.tw3@lhc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lhc.gov.uk

Address of the buyer profile: http://www.lhc.gov.uk/24

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
Education
Other: Public sector framework tendering organisation
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Various – refer to www.lhc.gov.uk/Tendering-for-LHC-Frameworks/Buyer-Profile/ for other contracting authorities
2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Timber Window and Door Products
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: Various extension and refurbishment projects for local authorities, education authorities, further education authorities, academies, police authorities, fire authorities, public health authorities, tenant management organisations, registered providers and other public sector bodies throughout England, Wales and Scotland.
NUTS code UKC,UKD,UKE,UKF,UKG,UKH,UKJ,UKK,UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 32
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The supply & delivery and/or supply & installation of high quality timber window and door products for public sector buildings within England and Wales, with the exception of London.
The supply and delivery service will be annotated as ‘Workstream 1′. The supply and installation service will be annotated as ‘Workstream 2′.
All interested companies will be required to demonstrate capability of manufacturing and/or supplying products for refurbishment or new-build public sector projects that conform to minimum specified standards of sustainability, manufacture, performance and security for installation by others or by the company.
II.1.6)Common procurement vocabulary (CPV)

44221000 – AB26 – DA03, 45421100 – AB26 – DA03, 45421130 – AB26 – DA03

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Subject to contracting authorities’ requirements.
Total quantity and scope depends on the number of companies appointed and the number of users who place orders through the framework. See II.1.4
Estimated value excluding VAT:
Range: between 1 and 10 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The framework arrangement will be let for an initial 2 year period, and may be extended on a yearly basis following the second year of the agreement, subject to a maximum total duration of the framework of 4 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: This Lot is the subject of a separate Contract Notice for London, and does not form part of this Contract Notice.

1)Short description
This Lot is the subject of a separate Contract Notice for London, and does not form part of this Contract Notice.
2)Common procurement vocabulary (CPV)

44221000

3)Quantity or scope
This Lot is the subject of a separate Contract Notice for London, and does not form part of this Contract Notice.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This Lot is the subject of a separate Contract Notice for London, and does not form part of this Contract Notice.
Lot No: 2 Lot title: TW3 Lot 2 Southern England
1)Short description
The supply & delivery and/or supply & installation of high quality timber window and door products for public sector buildings within The Southern England (Excluding London).
The supply and delivery service will be annotated as ‘Workstream 1′. The supply and installation service will be annotated as ‘Workstream 2′.
All interested companies will be required to demonstrate capability of manufacturing and/or supplying products for refurbishment or new-build public sector projects that conform to minimum specified standards of sustainability, manufacture, performance and security for installation by others or by the company.
2)Common procurement vocabulary (CPV)

44221000 – AB26 – DA03, 45421100 – AB26 – DA03, 45421130 – AB26 – DA03

3)Quantity or scope
Quantity and scope as described in Section II.2
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs) based within the regional area of this Lot. However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile www.lhc.gov.uk/207 . All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

This framework arrangement is to be procured by LHC and used by LHC Full and Associate Member Contracting Authorities, and RPs and other public sector bodies, including schools, academies, colleges and universities as well as other public sector authorities and establishments located in this Regional Lot. Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
It is envisaged that the maximum number of operators will be four in each of the two workstreams for this Lot.

Lot No: 3 Lot title: TW3 Lot 3 Midlands of England
1)Short description
The supply & delivery and/or supply & installation of high quality timber window and door products for public sector buildings within the Midlands of England.
The supply and delivery service will be annotated as ‘Workstream 1′. The supply and installation service will be annotated as ‘Workstream 2′.
All interested companies will be required to demonstrate capability of manufacturing and/or supplying products for refurbishment or new-build public sector projects that conform to minimum specified standards of sustainability, manufacture, performance and security for installation by others or by the company.
2)Common procurement vocabulary (CPV)

44221000 – AB26 – DA03, 45421100 – AB26 – DA03, 45421130 – AB26 – DA03

3)Quantity or scope
Quantity and scope as described in Section II.2
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs) based within the regional area of this Lot. However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile www.lhc.gov.uk/207 . All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

This framework arrangement is to be procured by LHC and used by LHC Full and Associate Member Contracting Authorities, and RPs and other public sector bodies, including schools, academies, colleges and universities as well as other public sector authorities and establishments located in this Regional Lot. Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
It is envisaged that the maximum number of operators will be four in each of the two workstreams for this Lot.

Lot No: 4 Lot title: TW3 Lot 4 Northern England
1)Short description
The supply & delivery and/or supply & installation of high quality timber window and door products for public sector buildings within Northern England.
The supply and delivery service will be annotated as ‘Workstream 1′. The supply and installation service will be annotated as ‘Workstream 2′.
All interested companies will be required to demonstrate capability of manufacturing and/or supplying products for refurbishment or new-build public sector projects that conform to minimum specified standards of sustainability, manufacture, performance and security for installation by others or by the company.
2)Common procurement vocabulary (CPV)

44221000 – AB26 – DA03, 45421100 – AB26 – DA03, 45421130 – AB26 – DA03

3)Quantity or scope
Quantity and scope as described in Section II.2
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs) based within the regional area of this Lot. However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile www.lhc.gov.uk/207 . All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

This framework arrangement is to be procured by LHC and used by LHC Full and Associate Member Contracting Authorities, and RPs and other public sector bodies, including schools, academies, colleges and universities as well as other public sector authorities and establishments located in this Regional Lot. Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
It is envisaged that the maximum number of operators will be four in each of the two workstreams for this Lot.

Lot No: 5 Lot title: TW3 Lot 5 Wales
1)Short description
The supply & delivery and/or supply & installation of high quality timber window and door products for public sector buildings within Wales.
The supply and delivery service will be annotated as ‘Workstream 1′. The supply and installation service will be annotated as ‘Workstream 2′.
All interested companies will be required to demonstrate capability of manufacturing and/or supplying products for refurbishment or new-build public sector projects that conform to minimum specified standards of sustainability, manufacture, performance and security for installation by others or by the company.
2)Common procurement vocabulary (CPV)

44221000 – AB26 – DA03, 45421100 – AB26 – DA03, 45421130 – AB26 – DA03

3)Quantity or scope
Quantity and scope as described in Section II.2
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs) based within the regional area of this Lot. However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile www.lhc.gov.uk/207 . All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

This framework arrangement is to be procured by LHC and used by LHC Full and Associate Member Contracting Authorities, and RPs and other public sector bodies, including schools, academies, colleges and universities as well as other public sector authorities and establishments located in this Regional Lot. Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
It is envisaged that the maximum number of operators will be four in each of the two workstreams for this Lot.

Lot No: 6 Lot title: This Lot is the subject of a separate Contract Notice for Scotland, and does not form part of this Contract Notice.

1)Short description
This Lot is the subject of a separate Contract Notice for Scotland, and does not form part of this Contract Notice.
2)Common procurement vocabulary (CPV)

44221000 – AB26 – DA03, 45421100, 45421130

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
This Lot is the subject of a separate Contract Notice for Scotland, and does not form part of this Contract Notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Contractual warranties may be required by the arrangement users for individual contracts.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details to be agreed with users for individual contracts.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groups of suppliers tendering will be required to assume a specific legal form if successful.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Key Performance Indicators will be shown in the tender documents and monitored during the arrangement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 as amended by Public Contracts Regulations (Amendment) 2009 and as set out in the Offer Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 47 of Directive 2004/18/ EC and Regulations 24 of the Public Contracts Regulations 2006 as amended by Public Contracts Regulations (Amendment) 2009 and as set out in the Offer Document.

Minimum level(s) of standards possibly required: Companies applying should have a minimum level of net assets of £100,000.00

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 as amended by Public Contracts Regulations (Amendment) 2009 and as set out in the Offer Document
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire, which is downloadable at www.lhc.gov.uk/24 Expressions of interest not accompanied by completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions will not be considered.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TW3
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 238-391907 of 11.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.2.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
2.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile www.lhc.gov.uk/24 . All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

This framework arrangement is to be procured by LHC and used by LHC Full and Associate Member Contracting Authorities, and RPs and other public sector bodies, including schools, academies, colleges and universities as well as other public sector authorities and establishments located in 4 Regional Lots in England and Wales (with the exception of London). Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
It is envisaged that the maximum number of operators will be four in each of the two workstreams for each of the four Lots.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

LHC
Royal House, 2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM
E-mail: mail@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://www.lhc.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 and 47 of the Public Contracts Regulations 2006 as amended by Public Contracts (Amendment) Regulations 2009
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2013

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