Supply Train Monitoring System to Transport for London

Supply Train Monitoring System to Transport for London

The data management system acts as a train-wide network, allowing various systems within the train to communicate and report faults to the driver.

United Kingdom-London: Train-monitoring system

2015/S 001-000306

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London — London Underground (Line Upgrades)
55 Broadway
For the attention of: Clive Chappells
SW1H 0BD London

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Train Monitoring System.

II.1.2)Type of contract and location of works, place of delivery or of performance



II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The data management system acts as a train-wide network, allowing various systems within the train to communicate and report faults to the driver. Its functions can be summarised into the following; control, monitoring, fault diagnostics and recording, condition monitoring and trend analysis, usage monitoring and recording, and operator and maintenance support.

II.1.6)Common procurement vocabulary (CPV)

34943000, 63711100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2015. Completion 31.12.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 202-357254 of 21.10.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport (Streets).
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority and its other functional bodies (currently, London Development Agency, the Metropolitan Police, the London Fire and Emergency Planning Authority). Any of these bodies may award a contract to the successful bidder substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.

Further information on TfL may be found at

If and when this requirement is offered to tender, this may at the awarding authority’s discretion, be by electronic e-tendering or e-auction or e-award system.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or call or all companies who express an interest in tendering for this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must re-apply if they wish to be considered for the scheme (services/supply/works) advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.
The GLA group has defined ‘responsible procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the Contracting Authority and to London.
The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in line with the principles contained in its Responsible Procurement Policy.

Further information on the GLA group’s Responsible Procurement work can be obtained from the following web-site:

Strategic Labour Needs and Training (SLNT) requires suppliers to both ensure they offer TfL a competent and capable workforce and provide employment, skills and training opportunities to local communities. Suppliers should be aware that TfL intends to apply specific SLNT requirements and questions at the Invitation to Participate/Invitation to Submit stage of the procurement process.
Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.
London Underground Capacity Optimisation Programme.
Central line 92TS Data Transmission System (DTS) replacement.
Pre-feasibility supplier engagement information.
The DTS continues to be one of the biggest reliability problems for the 85 strong Central Line 92TS fleet. The system is based on 1980’s electronics and because of this, some of the key components in the DTS are now obsolete; therefore the system is not only becoming increasingly unreliable but also increasingly difficult to maintain.
DTS overview:
The data management system acts as a train-wide network, allowing various systems within the train to communicate and report faults to the driver. Its functions can be summarised into the following; control, monitoring, fault diagnostics and recording, condition monitoring and trend analysis, usage monitoring and recording, and operator and maintenance support.
The DTS interfaces with several subsystems on the train and holds current information on the status of these systems on a continual basis. The system uses this information to identify faults and attempts to eliminate secondary faults with the train subsystems it interfaces with. It operates in either service mode (providing details of the fault and rectification instructions to the operator) or maintenance mode (allowing access to data logs and full train diagnostics).
The DTS operates on different levels:
At car level, monitored train subsystems are connected by serial links or digital inputs and outputs to Data Concentrators, which contain software appropriate to the attached subsystem configuration. At Unit level, the data concentrators allocated to the cars forming each unit are connected to a Unit Computer (UC) via their respective car data highways (Bitbus). At train level, Unit computers are connected to each other and to Train Computers by a proprietary train wide bus.
Outline scope:
The current proposal is to remove the current DTS and replace it with a system that is more reliable and robust. This system should have, as a minimum, the same functionality as the existing; however, given the improvements in technology since the original system was installed, some increased functionality and potential changes to maintenance philosophy could be expected.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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