Supply UPVC Windows and Doors

Supply UPVC Windows and Doors

Supply UPVC Windows, Doors, Composite Doors, UPVC Related Products and Sealed Units.

United Kingdom-Wakefield: Double-glazed units

2015/S 223-405939

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Louise Roberts
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924821756
E-mail: contracts@ypo.co.uk

Internet address(es):

General address of the contracting authority: http://www.ypo.co.uk/

Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic access to information: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Louise Roberts
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924821756
E-mail: contracts@ypo.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Louise Roberts
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924821756
E-mail: contracts@ypo.co.uk

Tenders or requests to participate must be sent to: YPO
41 Industrial Park
Contact point(s): Contracts Team
For the attention of: Louise Roberts
WF2 0XE Wakefield
UNITED KINGDOM
Telephone: +44 1924821756
E-mail: contracts@ypo.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx
http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx
http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

YPO — 000605 Supply UPVC Windows, Doors, Composite Doors, UPVC Related Products and Sealed Units, including the provision for surveying and Installation of windows, doors and composite doors.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

YPO is a Public Buying Organisation with annual turnover of 400 000 000 GBP we are one of the largest formally constituted local authority purchasing consortiums in the UK. This tender is to establish a framework agreement for the supply of UPVC Windows, Doors and Composite Doors along with the provision for the surveying, supply and installation of these items. UPVC related products comprising of but not limited to: fascia board, soffits, window and door fixings, silicone and sealant. Supply of Architectural Glass and Sealed units for use by local authority landlords (e.g. the refurbishment of council uses). The framework is designed to meet the needs of all public sector organisations.
The Framework agreement will cover the period from 4.1.2016 to 3.1.2018 with the option to extend for a further 24 months. The first decision to extend the contract period will be taken by the end of January 2017 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this product category and YPO’s contracting structures (subject to an annual review, incorporating price negotiations and performance against KPI’s).
Whilst total spend against this contract is unknown, as this is a new contract to YPO, considering YPO’s vast existing customer base, it is anticipated to be substantial. Total contract value is estimated at a value of between 5 000 000 GBP and 10 000 000 GBP maximum life of the contract (4 years).

II.1.6)Common procurement vocabulary (CPV)

44221111, 44221100, 44221110, 44221213, 45211300, 45223200, 45262100, 45262660, 45311000, 45410000, 45421100, 45421110, 45421112,45421130, 45421132, 45421151, 45431200, 45432130, 45441000, 45442180, 45443000, 45450000, 50700000, 71321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework agreement will cover the period from 4.1.2016 to 3.1.2018 with the option to extend for a further 24 months. The first decision to extend the contract period will be taken by the end of January 2017 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this product category and YPO’s contracting structures (subject to an annual review, incorporating price negotiations and performance against KPI’s).
It is YPO’s intention to award this contract to a minimum of 3 providers, however YPO reserve the right to split this contract between more or fewer sources if necessary. It is YPO’s intention to enter into a Framework Agreement with more than 1 Provider.
— Lot 1 — Supply of UPVC Windows, Doors and Composite Door Sets;
— Lot 2 — Supply and Installation of UPVC Windows, Doors and Composite Door Sets;
— Lot 3 — Supply of UPVC Products (i.e. fascia board, soffits, silicones and sealant);
— Lot 4 — Supply of Architectural Glass and Sealed Units.
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 4.1.2016. Completion 3.1.2020

Information about lots

Lot No: 1 Lot title: Supply of UPVC Windows, Doors and Composite Door Sets

1)Short description

Supply of UPVC Windows, Doors and Composite Door Sets.

2)Common procurement vocabulary (CPV)

44221111, 44221100, 44221110, 44221213, 45211300, 45223200, 45262100, 45262660, 45311000, 45410000, 45421100, 45421110, 45421112,45421130, 45421132, 45421151, 45431200, 45432130, 45441000, 45442180, 45443000, 45450000, 50700000, 71321000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Supply and Installation of UPVC Windows, Doors and Composite Door Sets

1)Short description

Supply and Installation of UPVC Windows, Doors and Composite Door Sets.

2)Common procurement vocabulary (CPV)

44221111, 44221100, 44221110, 44221213, 45211300, 45223200, 45262100, 45262660, 45311000, 45410000, 45421100, 45421110, 45421112,45421130, 45441000, 45442180, 45443000, 45450000, 50700000, 71321000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Supply of UPVC Products (i.e. fascia boards, soffits, silicone and sealants)

1)Short description

Supply of UPVC Products (i.e. fascia boards, soffits, silicone and sealants).

2)Common procurement vocabulary (CPV)

44221111, 44221100, 44221110, 44221213, 45211300, 45223200, 45262100, 45262660, 45311000, 45410000, 45421100, 45421110, 45421112,45421130, 45421132, 45421151, 45431200, 45432130, 45441000, 45442180, 45443000, 45450000, 50700000, 71321000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Supply of Architectural Glass and Sealed Units

1)Short description

Supply of Architectural Glass and Sealed Units.

2)Common procurement vocabulary (CPV)

44221111, 44221100, 44221110, 44221213, 45211300, 45262100, 45262660, 45311000, 45410000, 45421100, 45421110, 45421112, 45421130,45421132, 45421151, 45431200, 45432130, 45441000, 45442180, 45443000, 45450000, 50700000, 71321000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Providers to YPO must be in a sound financial position. YPO will carry out financial checks on potential providers as detailed within the Selection Criteria area of the tender. A parent company and/or other guarantees of performance and financial standing may be required if considered appropriate in the form of a guarantee or a performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All sums due to be in cleared funds by 30 days following the date of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: ‘(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering’.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information‘ in this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under‘ Electronic access to information‘ in this notice.
Minimum level(s) of standards possibly required:
Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Electronic access to information‘ in this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Quality. Weighting 30

3. Customer service and delivery. Weighting 20

4. Sustainability, innovation and social value. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

000605
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Whilst initially for use by local authorities and educational establishments served by YPO as Central Purchasing Bodies defined by the Public Contract Regulations 2015 regulation 37. The Framework Agreement will be open to the entire public sector, other public bodies, such as the Police, Fire and Rescue Service, NHS Bodies and registered charities within the UK and to those central government departments and their agencies that wish to use it. Any OCB described below may utilise the resulting Framework Agreement from the commencement date. See the following link for details:

http://www.ypo.co.uk/customers/ojeu-permissible-users.aspx

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.schoolswebdirectory.co.uk/index.php

http://www.ucas.com/students/choosingcourses/choosinguni/instguide/

http://www.ukschoolsdirectory.net/searchresult.php

http://www.education.gov.uk/edubase/home.xhtml;jsessionid=6EA220CC25EF75BD8A31A606B9D3A08D

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.nifrs.org/locations.php

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.engage.hscni.net/partners/a2zmemberslist.html

http://www.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/TheService/organised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

https://www.gov.uk/government/organisations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: YPO will incorporate a standstill period at the point information on the award of the contract is standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.11.2015

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