Supply Vehicle Tracking System

Supply Vehicle Tracking System

Spectrum requires a web based vehicle tracking solution that provides for the following functionality as a minimum: Helps Spectrum to reduce costs and deliver more transparent customer service. Automate and schedule our remote download of digital tachograph data. Monitor driving behaviour to reduce maintenance and insurance costs.

United Kingdom-Dorset: Vehicle-fleet management services

2014/S 125-222745

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Spectrum Housing Group
Spectrum House, Grange Road, Christchurch
Contact point(s): Fleet Management
For the attention of: Kate Chant
BH23 4GE Dorset
UNITED KINGDOM
Telephone: +44 7977014007
E-mail: kate.chant@spectrumhousing.co.uk

Internet address(es):

General address of the contracting authority: www.spectrumpropertycare.co.uk

Address of the buyer profile: http://www.spectrumhousing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Tracking System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Vehicle-fleet management services. Spectrum requires a web based vehicle tracking solution that provides for the following functionality as a minimum:–
— Helps Spectrum to reduce costs and deliver more transparent customer service
— Automate and schedule our remote download of digital tachograph data.
— Monitor driving behaviour to reduce maintenance and insurance costs.
— Cut fuel costs and carbon emissions by promoting a greener, safer and more efficient driving style.
— Reports on speed, over revving and harsh braking and steering.
— Map the position of our vehicles, and always sends the nearest driver.
— Ability to analyse driving speed and time spent at each location, so Operatives can spend more time with Residents.
— Reduce Admin
Standard key features to include:
— 24/7 tracking on an unlimited number of vehicles
— National coverage
— Minute by minute reporting
— Detailed mapping, street level accuracy with added Google earth mapping
— Suitable for Vans.

II.1.6)Common procurement vocabulary (CPV)

50111100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Spectrum requires a web based vehicle tracking system solution that provides for the following functionality as a minimum:–
— Helps Spectrum to reduce costs and deliver more transparent customer service
— Automate and schedule our remote download of digital tachograph data.
— Monitor driving behaviour to reduce maintenance and insurance costs.
— Cut fuel costs and carbon emissions by promoting a greener, safer and more efficient driving style.
— Reports on speed, over revving and harsh braking and steering.
— Map the position of our vehicles, and always sends the nearest driver.
— Ability to analyse driving speed and time spent at each location, so Operatives can spend more time with Residents.
— Reduce Admin
Standard key features to include:
— 24/7 tracking on an unlimited number of vehicles
— National coverage
— Minute by minute reporting
— Detailed mapping, street level accuracy with added Google earth mapping
— Suitable for Vans.
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 36
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Pre-qualification documentation – Appropriate levels of insurance will be required.
Further details will be provided in the tender pack.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Pre-qualification documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in Tender Documents

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service Providers may be required to participate in the achievements of social/environmental policy objectives relating to and in line with the Public Services (Social Value) Act 2012 including recruitment, training, digital inclusion, neighbourhood engagement, legacy initiatives and supply chain initiatives. Accordingly contract performance conditions may relate to the social and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
The PQQ response will be reviewed by the
Contracting Authority in accordance with the
evaluation criteria set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards
The PQQ response will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Dorset:-Vehicle-fleet-management-services./WBG88X77F6

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/WBG88X77F6

GO Reference: GO-2014630-PRO-5777999

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
London – Strand, WC2A 2LL, United Kingdom
WC2A 2LL
UNITED KINGDOM
E-mail: yvonne.kemsley@spectrumhousing.co.uk
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations (SI 2006 No.5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the high court of England and Wales and Northern Ireland. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside EN Standard form 02 – Contract notice 13 / 24 EN Standard form 02 – Contract notice 12 / 16 of the award decision or order the Contracting Authority to amend any document and may award damages. If EN Standard form 02 – Contract notice 12 / 16 the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declaire the contract to be “ineffective”.
VI.4.3) Service from which information about the lodging of appeals may be obtained:
Official name: As per VI.4.1
In addition, it should be noted that due to legal requirements to inform and consult with leaseholders in relation to long term contract arrangements, we have incorporated a one month period following final Contractor selection for Spectrum to have regard for leaseholder comments. Please note: Formal Contracts may only be entered into after this process has been completed.
VI.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.6.2014

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