Supply VSAT Satellite Communications Systems

Supply VSAT Satellite Communications Systems

The purpose of the proposed procurement exercise is to appoint a provider who can supply, manage and maintain the satellite hardware and bandwidth and undertake hardware upgrade at all the sites.

United Kingdom-Swindon: Satellites

2016/S 129-232028

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, North Star Avenue
For the attention of: Katarzyna Nawrotek
SN2 1FF Swindon
United Kingdom
Telephone: +44 1793867558
E-mail: katarzyna.nawrotek@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Electronic access to information: https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp

Electronic submission of tenders and requests to participate: https://gpsesourcing.cabinetoffice.gov.uk/sso/jsp/login.jsp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: public procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Natural Environment Research Council
Polaris House, N Star Avenue
SN2 1ET Swindon
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS PR150118: The Provision of VSAT Satellite Communications Systems ( Space Segment) for BAS Stations, Ships and Cambridge HQ.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UK SBS on behalf of the British Antarctic Survey (BAS) anticipates undertaking a procurement exercise for the Provision of VSAT Satellite Communications Systems (Space Segment) for BAS Stations, Ships and Cambridge HQ. The British Antarctic Survey (BAS) is a component part of the Natural Environment Research Council, and has, for the last 60 years, undertaken the majority of Britain’s scientific research on and around the Antarctic continent. For more information on BAS, visit: www.bas.ac.uk The purpose of the proposed procurement exercise is to appoint a provider who can supply, manage and maintain the satellite hardware and bandwidth and undertake hardware upgrade at all the sites.

II.1.6)Common procurement vocabulary (CPV)

34712200, 32532000, 32533000, 32534000, 32531000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

About UK Shared Business Services:
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise. It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities: innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
If UK SBS is procuring the Contract or Framework as a central purchasing body for multiple Customers who are other contracting authorities. This means that other contracting authorities named in this OJEU Notice may use the Contract or Framework.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd The full list is detailed below:

UK SBS Pan Government list is available at: https://intranet.uksbs.co.uk/procurement/teamsite/Pages/SourcingContract.aspx

Document ‘Customer Profiles’.
Estimated value excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Services contract will be awarded for 5 years with an optional extension period of 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium, SPV, Partnership should ideally have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to any contract or framework and any subsequent contracts awarded under the same.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall 1st be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at: https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register.

Full instructions for registration and use of the system can be found at: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing:ExpressionOfInterest@ccs.gsi.gov.uk

Your email must clearly state:
The name and reference for the procurement you wish to register for;
Your organisations full name as a registered supplier;
The name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) help desk (Not UK SBS Ltd ): Freephone. 0345 010 3503.

email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at: http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be received by the date in IV.3.4)
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in III.2.1)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: During the Selection stage, the intention is to arrive at a short-list of between 5 and 7 qualified Bidders will be considered for award stage evaluation. UK SBS at its discretion may only take forward sufficient Bidders as the intended minimum to maximum stated above. In those circumstances only the minimum to maximum number of qualified Bidders responses at award stage will be considered. To achieve this stated number of qualified Bidders, the selection questionnaires will be ranked.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UK SBS PR150118

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 090-161547 of 11.5.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.8.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.8.2016 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.9.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 8.8.2016 – 11:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Way
SN2 1FF Swindon
United Kingdom
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

2.7.2016

 

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