Supply Waste Data Management System to Councils in Wales

Supply Waste Data Management System to Councils in Wales

Waste Data Management System to collate, manage and report the Authority’s collection and disposal data and financial information.

United Kingdom-Haverfordwest: Data management services

2016/S 063-107792

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Pembrokeshire County Council
County Hall, Pembrokeshire
Haverfordwest
SA61 1TP
UNITED KINGDOM
Telephone: +44 1437775640
E-mail: diane.hughes@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS code: UKLInternet address(es):Main address: www.pembrokeshire.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1)Name and addresses

Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UNITED KINGDOM
Telephone: +44 01597826000
E-mail: ashley.collins@powys.gov.uk
NUTS code: UKL24Internet address(es):Main address: www.powys.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1)Name and addresses

Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre
Ebbw Vale
NP23 6XB
UNITED KINGDOM
Telephone: +44 1495311556
E-mail: alan.reed@blaenau-gwent.gov.uk
NUTS code: UKL16Internet address(es):Main address: http://www.blaenau-gwent.gov.uk/Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1)Name and addresses

Denbighshire County Council
Caledfryn, Smithfield Road
Denbigh
LL16 3RJ
UNITED KINGDOM
Telephone: +44 1824712677
E-mail: alan.l.roberts@denbighshire.gov.uk
NUTS code: UKL13Internet address(es):Main address: www.denbighshire.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1)Name and addresses

Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UNITED KINGDOM
Telephone: +44 1492574000
E-mail: andrew.j.wilkinson@conwy.gov.uk
NUTS code: UKL13Internet address(es):Main address: http://www.conwy.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.1)Name and addresses

Flintshire County Council
County Hall, Flintshire
Mold
CH7 6NA
UNITED KINGDOM
Telephone: +44 1352701814
E-mail: harvey_mitchell@flintshire.gov.uk
NUTS code: UKL23Internet address(es):Main address: www.flintshire.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1)Name and addresses

Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UNITED KINGDOM
Telephone: +44 1267234567
E-mail: AlWilliams@carmarthenshire.gov.uk
NUTS code: UKL14Internet address(es):Main address: www.carmarthenshire.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.1)Name and addresses

Vale of Glamorgan Council
Civic Offices, Holton Road
Barry
CF63 4RU
UNITED KINGDOM
Telephone: +44 1446709767
E-mail: JDDavies@valeofglamorgan.gov.uk
NUTS code: UKL22Internet address(es):Main address: http://www.valeofglamorgan.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.1)Name and addresses

Isle of Anglesey County Council
Council Offices, Anglesey
Llangefni
LL77 7TW
UNITED KINGDOM
Telephone: +44 1248750057
E-mail: mpepp@anglesey.gov.uk
NUTS code: UKL11Internet address(es):Main address: www.anglesey.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369

I.1)Name and addresses

Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UNITED KINGDOM
Telephone: +44 1443680681
E-mail: nigel.wheeler@rhondda-cynon-taff.gov.uk
NUTS code: UKL15Internet address(es):Main address: http://www.rctcbc.gov.uk/Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1)Name and addresses

Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
UNITED KINGDOM
Telephone: +44 1545570881
E-mail: nick.oakes@ceredigion.gov.uk
NUTS code: UKL14Internet address(es):Main address: http://www.ceredigion.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491

I.1)Name and addresses

Merthyr Tydfil County Borough Council
Unit 5, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
UNITED KINGDOM
Telephone: +44 1685725000
E-mail: stephen.thomas@merthyr.gov.uk
NUTS code: UKL15Internet address(es):Main address: http://www.merthyr.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: WILLIMS@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16Internet address(es):Main address: www.caerphilly.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1)Name and addresses

Wrexham County Borough Council
Lampbit Street
Wrexham
UNITED KINGDOM
Telephone: +44 1978292784
E-mail: wayne.anderson@wrexham.gov.uk
NUTS code: UKL23Internet address(es):Main address: http://www.wrexham.gov.uk/Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.1)Name and addresses

Bridgend County Borough Council
Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UNITED KINGDOM
Telephone: +44 1656664529
E-mail: andrew.hobbs@bridgend.gov.uk
NUTS code: UKL17Internet address(es):Main address: http://www1.bridgend.gov.uk/Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.1)Name and addresses

City and County of Swansea
Room 3.2.7, Civic Centre
Swansea
SA1 3SN
UNITED KINGDOM
Telephone: +44 1792637578
E-mail: chris.howell@swansea.gov.uk
NUTS code: UKL18Internet address(es):Main address: www.swansea.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.1)Name and addresses

The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UNITED KINGDOM
Telephone: +44 2920873732
E-mail: JCherrington@cardiff.gov.uk
NUTS code: UKL22Internet address(es):Main address: www.cardiff.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1)Name and addresses

Torfaen County Borough Council
Civic Centre, Torfaen
Pontypool
NP4 6YB
UNITED KINGDOM
Telephone: +44 1495762200
E-mail: Dana.Eynon@torfaen.gov.uk
NUTS code: UKL16Internet address(es):Main address: www.torfaen.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1)Name and addresses

Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UNITED KINGDOM
Telephone: +44 1633644644
E-mail: RachelJowitt@monmouthshire.gov.uk
NUTS code: UKL21Internet address(es):Main address: http://www.monmouthshire.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.1)Name and addresses

Gwynedd Council
Corporate Procurement Unit, Council Offices, Shire Hall Street
Caernarfon
LL55 1SH
UNITED KINGDOM
Telephone: +44 1286679200
E-mail: steffanjones@gwynedd.gov.uk
NUTS code: UKL12Internet address(es):Main address: www.gwynedd.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

I.1)Name and addresses

Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
UNITED KINGDOM
Telephone: +44 1639763926
E-mail: v.thomas@neath-porttalbot.gov.uk
NUTS code: UKL17Internet address(es):Main address: http://www.npt.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274

I.1)Name and addresses

Newport City Council
Civic Centre
Newport
NP20 4UR
UNITED KINGDOM
Telephone: +44 1633656656
E-mail: Silvia.Gonzalez-Lopez@newport.gov.uk
NUTS code: UKL21Internet address(es):Main address: www.newport.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Waste Data Management System.

Reference number: PROC/1516/102

II.1.2)Main CPV code

72322000

II.1.3)Type of contract

Services

II.1.4)Short description:

Pembrokeshire County Council (PCC) in conjunction with Welsh Local Government Association (WLGA) is procuring a Waste Data Management System to collate, manage and report the Authority’s collection and disposal data and financial information.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=42931

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72322000
48613000
48100000

II.2.3)Place of performance

NUTS code: UKL14
Main site or place of performance:

Pembrokeshire.

II.2.4)Description of the procurement:

Pembrokeshire County Council (PCC) in conjunction with Welsh Local Government Association (WLGA) is procuring a Waste Data Management System to collate, manage and report the Authority’s collection and disposal data and financial information.

This is a Framework Agreement where the project will commence with a pilot system for Pembrokeshire and WLGA and if successful will be available to all other Local Authorities in Wales. Please note no local Authority has indicated that they will participate at this stage, this will only become known once the system is operational and proven there is no guarantee of the number of individual authorities who will subsequently contract via this framework.

The framework Agreement will be awarded for a 4 year period. Contracts can be called off by individual Authorities at any time during the framework period. Contracting Authorities will be entitled to place orders for specific contracts at any point up to the end of the 4 year period, which means that a specific contract can extend beyond the lifespan of the framework Agreement.

Pembrokeshire County Council currently collates all its collection and disposal data through a series of Access databases and Excel spreadsheets, this currently causes issue with the data quality and accuracy. High levels of staff resources are currently required to input the data, audit and analyse the information available to produce the reports required for the authority on an internal and external basis i.e. Performance Indicators, Waste Data Flow returns, NRW Quarterly returns for Civic Amenity and Recycling Centre and also for regional benchmarking for WLGA.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Meeting specification requirements / Weighting: 30
Quality criterion – Name: Implementation of the system / Weighting: 15
Quality criterion – Name: Training and post sales support / Weighting: 15
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2016
End: 31/05/2020
This contract is subject to renewal: yes
Description of renewals:

Contracting Authorities will be entitled to place orders for specific contracts at any point up to the end of the 4 year period, which means that a specific contract can extend beyond the lifespan of the framework agreement.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Contracts can be called off by individual Authorities at any time during the framework period.

These Authorities are listed under the joint procurement section.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years: The framework Agreement will be awarded for a 4 year period. Contracts can be called off by individual Authorities at any time during the framework period. Contracting Authorities will be entitled to place orders for specific contracts at any point up to the end of the 4 year period, which means that a specific contract can extend beyond the lifespan of the framework Agreement
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/05/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/05/2016
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Upon contract expiry.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

(WA Ref:42931).

VI.4)Procedures for review

VI.4.1)Review body

Pembrokeshire County Council
County Hall, Pembrokeshire
Haverfordwest
SA61 1TP
UNITED KINGDOM
Telephone: +44 1437775907
Fax: +44 1437776510Internet address:www.pembrokeshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/03/2016

 

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