Supply Workforce Management System

LCH are therefore looking to source an effective e-Rostering Workforce Management system to overcome these issues.

United Kingdom-Leeds: Time accounting or human resources software package

2016/S 016-024259

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds and York Partnership NHS Foundation Trust
Unit 1, Roseville Road Business Park, Roseville Road
Contact point(s): Procurement Department
For the attention of: Matthew Johnson
LS8 5DR Leeds
UNITED KINGDOM
E-mail: matthew.johnson7@nhs.net

Internet address(es):

General address of the contracting authority: http://www.leedscommunityhealthcare.nhs.uk/

Address of the buyer profile: http://www.leedspft.nhs.uk/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Leeds & York Partnership NHS Foundation Trust
Contact point(s): Procurement Department
For the attention of: Matthew Johnson
E-mail: matthew.johnson7@nhs.net
Internet address: https://in-tendhost.co.uk/noecpc/aspx/Home

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Leeds Community Healthcare NHS Trust

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

(MJ — LCH) — e-Rostering System — Workforce Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: City of Leeds, West Yorkshire, UK.

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This procurement has been published by Leeds & York Partnership NHS Foundation Trust, acting on behalf of Leeds Community Healthcare NHS Trust (LCH).
Its purpose is to invite proposals from suitably experienced, resourced and qualified supplier (s) of e-Rostering (Workforce Management) Systems.
The changing health and social care landscape in the City of Leeds (West Yorkshire, UK) will have a number of workforce implications for Leeds Community Healthcare NHS Trust:
— Increasing clinical demand combined with limited funding growth will require the workforce to be more efficient in the delivery of front line care;
— A transformation in the skill mix we require is inevitable and some groups of care professionals will be in short supply;
— Staff are more likely to work in multiple care settings and neighbourhoods, even moving between neighbourhoods in the same week.
Currently within LCH Services, there are multiple manual processes in use to allocate work and create the off-duty rosters. These are labour intensive processes and have significant limitations to the capacity and demand data and intelligence available to inform staff and management while creating rosters. Additionally, rosters may not be planned optimally in-line with patient demand, and this, combined with the time needed to manually plan and allocate work, results in avoidable pressure on our services and staff.
LCH are therefore looking to source an effective e-Rostering Workforce Management system to overcome these issues.

In order to tender for this opportunity, suppliers must register on the Trust’s procurement portal. Please register at the following link: https://in-tendhost.co.uk/noecpc/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

48450000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 27.4.2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: NHS Standard Terms and Conditions of Contract —https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/352508/3_NHS_TC_Provision_of_Services__Contract_Version….doc

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LYP 01093

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.2.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.2.2016

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Leeds & York Partnership NHS Foundation Trust
Procurement Department, Unit 1, Roseville Road Business Park, Roseville Road
LS8 5DR Leeds
UNITED KINGDOM
Telephone: +44 1138555000
Internet address: http://www.leedspft.nhs.uk/home

Body responsible for mediation procedures

Monitor
Internet address: https://www.gov.uk/government/publications/about-monitor-an-introduction-to-our-role

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.1.2016