Support Services Operator Contracts (Cleaning, Waste and Facilities Management)

Support Services Operator Contracts (Cleaning, Waste and Facilities Management)

ACC Liverpool is seeking to establish a number of contracts for the provision of Cleaning and Waste Services, Security and Stewarding Services and Facilities Management Services.

UK-Liverpool: Refuse and waste related services

2013/S 014-019396

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arena and Convention Centre Liverpool
Kings Dock, Liverpool Waterfront
Contact point(s): Arena and Convention Centre Liverpool
For the attention of: Naomi Thomas
L3 4FP Liverpool
UNITED KINGDOM
Telephone: +44 1517037261
E-mail: purchasing@accliverpool.com

Internet address(es):

General address of the contracting authority: http://www.accliverpool.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Support Services Operator Contracts
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: ACC Liverpool, Kings Dock, Liverpool Waterfront, L3 4FP
NUTS code UKD52
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Arena and Convention Centre Liverpool (ACC Liverpool), comprising Echo Arena and BT Convention Centre, opened its doors in 2008. It is a flexible and versatile indoor venue capable of;
seating up to 10,600 spectators in its arena for sporting and entertainment activities;
hosting a multitude of different events in its convention centre through seating for up to 1,350 delegates and a suite of dedicated break-out spaces;
providing 3,600m2 of exhibition, banqueting and event space through its multi purpose hall which can be expanded to 7,125m² of continuous space in conjunction with the arena floor.
ACC Liverpool is seeking to establish a number of contracts for the provision of Cleaning and Waste Services, Security and Stewarding Services and Facilities Management Services. It is anticipated that the contracts will commence on 1st Jan 2014 for a period of 3 years until 31st December 2016 with the facility, at the sole discretion of ACC Liverpool, to extend the contract for a further two (2) two (2) year periods until 31 December 2018 and 31 December 2020.
The tender will be split into 3 Lots:
Lot 1: Cleaning and Waste Services
Lot 2: Security and Stewarding Services
Lot 3: Facilities Management Services
The successful candidate(s) will be expected to enter into a bespoke contract with ACC Liverpool.
In early 2015, ACC Liverpool will expand its offering with the opening of Exhibition Centre Liverpool (ECL). ECL will be adjacent to BT Convention Centre and Echo Arena, providing an additional 8,100m2 exhibition facility, taking the total to 15,225m2 of interlinked and flexible event space.
The expansion plans include a proposed sky bridge connecting the new and existing venues making Liverpool the only purpose built interconnected arena, convention centre and exhibition facility in the UK.
The estimated value of the Contract uses 2 years actual costs to then estimate the potential value across the full potential duration of the Contract which is seven (7) years.
The estimated value of the Contract detailed in this notice does not include the projections for the ECL. Generally, any projections for increased spend are currently calculated at an approximate increase of 25%, Further information regarding the venue, will be included in the Invitation to Tender.
II.1.6)Common procurement vocabulary (CPV)

90500000, 90911000, 90911200, 90911300, 90919200, 90922000, 79711000, 79713000, 79715000, 79716000, 79993000, 79993100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
ACC Liverpool is seeking to establish a number of contracts for the provision of Cleaning and Waste Services, Security and Stewarding Services and Facilities Management Services. It is anticipated that the contracts will commence on 1st Jan 2014 for a period of 3 years until 31st December 2016 with the facility, at the sole discretion of ACC Liverpool, to extend the contract for a further two (2) two (2) year periods until 31 December 2018 and 31 December 2020.
The tender will be split into 3 Lots:
Lot 1: Cleaning and Waste Services
Lot 2: Security and Stewarding Services
Lot 3: Facilities Management Services
The successful candidate(s) will be expected to enter into a bespoke contract with ACC Liverpool.
Estimated value excluding VAT: 16 550 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: For the Provision of Cleaning and Waste Services

1)Short description
The provision of Routine Cleaning, Event Cleaning and Waste Disposal Services.
2)Common procurement vocabulary (CPV)

90500000, 90911000, 90911200, 90911300, 90919200, 90922000

3)Quantity or scope
The Contractor shall provide routine cleaning and waste management services on a call off basis to all internal and external areas of the Site in accordance with the standards detailed in this document.
Estimated value excluding VAT: 5 900 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: For the Provision of Security and Stewarding Services
1)Short description
The provision of Building Security and patrol services and event stewarding services.
2)Common procurement vocabulary (CPV)

79711000, 79713000, 79715000, 79716000

3)Quantity or scope
This Contract is for the provision of Security Services which includes Building Security and Concierge Services and for the provision of Event Stewarding Services. Services in the Lot will include, but are not limited to; Control Room and CCTV, static and mobile guarding, production and admin of pass cards, controlled access for staff, visitors and vehicles, intruder alarms, fire alarm panel, lost and found property, removal of unwelcome visitors, visitor management, first aid provision, lodge duties, ticket inspection, body/bag searches, internal/external visitor management/ushering, customer service enquiries, cloakroom duties (as required), the identification of non authorised selling of merchandise, detainment of prohibited items, front of stage pit control, backstage and Artists Village stewarding.
Estimated value excluding VAT: 9 900 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Facilities Management Services
1)Short description
For the provision of Facilities Management Services
2)Common procurement vocabulary (CPV)

79993000, 79993100

3)Quantity or scope
The Contractor shall provide maintenance services for the building fabric, mechanical and electrical elements as per the Planned Preventative Maintenance (PPM) schedules. In addition, the Contractor shall provide both maintenance services and event support services on a call off basis as and when required.
Estimated value excluding VAT: 750 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Reactive Works – The provision of a reactive/call out service and associated repairs.
Planned Works – The provision of a mechanical, electrical and building fabric planned preventative maintenance regime that will be produced by the Contractor (based upon the contents of the O&M Manuals) and approved by the Employer’s operational management team prior to commencement.
Minor Project Works – Minor project works may be undertaken as and when directed by the Employer’s operational management team. These works may be event related or general alteration/improvement works.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 3
Objective criteria for choosing the limited number of candidates: The shortlisting criteria will be detailed in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TT000020
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.2.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The provision of these Services is currently provided for at ACC Liverpool. Therefore, there is a potential for the TUPE regulations to apply to some current staff. This information has been requested from the incumbents and will be included in the Invitation to Tender packages.
Our Tender Opportunites are displayed on our website: http://www.accliverpool.com/about_us/procurement/index.asp

Organisations submitting an expression of interest will be required to complete a pre-qualification questionnaire (PQQ). PQQ submissions will be evaluated and a short list determined for participation in the invitation to tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2013

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