Supported accommodation and floating support for young people aged 16+

Supported accommodation and floating support for young people aged 16+

Medway Council is seeking to commission a continuum of service provision for young people in Medway to meet their individual needs at each stage of them reaching independence.

United Kingdom-Chatham: Social services

2015/S 014-021275

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway Council
Gun Wharf, Dock Road
ME4 4TR Chatham
UNITED KINGDOM
Telephone: +44 1634335550
E-mail: james.welch@medway.gov.uk

Internet address(es):

Address of the buyer profile: https://www.kentbusinessportal.org.uk

Electronic access to information: https://www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: https://www.kentbusinessportal.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supported accommodation and floating support for young people aged 16+.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 800 000 and 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Medway Council is seeking to commission a continuum of service provision for young people in Medway to meet their individual needs at each stage of them reaching independence. Medway Council is seeking to commission services for the following young people:
— Accommodation and support for young people who are Looked After/Eligible and Relevant children — aged 16 to 18 years of age. There may be the occasion where young people will remain in supported accommodation post 18 years of age, where all parties agree that it is in the best interests of the young person to do so.
— Accommodation and support for Care Leavers/Former Relevant Children aged 18-21 years or until they finish their education/training programme (24 years) or up to 25 years if they are a disabled young person. Young people should be accommodated in good quality and appropriate housing that will accept housing benefit when they turn 18 years of age.
— Young people 16-17 years of age who present as homeless and require immediate accommodation and/or support whilst awaiting a Joint Housing Assessment to be undertaken. As well as accommodation thereafter. Floating support may be required dependent on the young person’s assessed needs.
The following type of accommodation and support arrangements will be required:
— Supported Accommodation/Group Living Arrangements: This could comprise of communal/shared accommodation that can house a small number of young people, enabling them to live together. The home must be managed by highly trained, experienced and skilled staff, some of whom are to be on site 24 hours. Support staff are to provide appropriate levels of support designed to meet young people’s individual needs and achieve the outcomes in the service specification and the young person’s pathway plan.
— There may be on occasion the need for a young person to be accommodated in a solo placement due the severity of their needs with very specialist and intensive support provided.
— Accommodation with Floating Support/Supported Tenancy Arrangement: Medway is seeking providers to source accommodation and provide appropriate levels of support that will enable young people to enter and maintain their own tenancies. Housing must be sourced through providers own stock or arrangements with private or social landlords. This could be in the form of one bed flats, shared flats, bedsits within a larger communal buildings or trainer flats as an example. Flexible packages of floating support are to be offered, which may vary from a couple of hours a week to higher levels of support e.g. 7-8 hours a day, 7 days a week dependent on the young person’s assessed need. It is anticipated that the level of support will decrease over a period of time, as the young person develops their ability to live independently.
— Floating Support/Outreach only: This could be community based floating support to enable young people to live semi independently in their own accommodation. We are seeking to commission flexible packages of support which may vary from a couple of hours a day to a few hours a week.

II.1.6)Common procurement vocabulary (CPV)

85320000, 85310000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Medway Council is seeking to commission a continuum of service provision for young people in Medway to meet their individual needs at each stage of them reaching independence. Medway Council is seeking to commission services for the following young people:
— Accommodation and support for young people who are Looked After/Eligible and Relevant children — aged 16 to 18 years of age. There may be the occasion where young people will remain in supported accommodation post 18 years of age, where all parties agree that it is in the best interests of the young person to do so.
— Accommodation and support for Care Leavers/Former Relevant Children aged 18-21 years or until they finish their education/training programme (24 years) or up to 25 years if they are a disabled young person. Young people should be accommodated in good quality and appropriate housing that will accept housing benefit when they turn 18 years of age.
— Young people 16-17 years of age who present as homeless and require immediate accommodation and/or support whilst awaiting a Joint Housing Assessment to be undertaken. As well as accommodation thereafter. Floating support may be required dependent on the young person’s assessed needs.
The following type of accommodation and support arrangements will be required:
— Supported Accommodation/ Group Living Arrangements: This could comprise of communal/shared accommodation that can house a small number of young people, enabling them to live together. The home must be managed by highly trained, experienced and skilled staff, some of whom are to be on site 24 hours. Support staff are to provide appropriate levels of support designed to meet young people’s individual needs and achieve the outcomes in the service specification and the young person’s pathway plan.
— There may be on occasion the need for a young person to be accommodated in a solo placement due the severity of their needs with very specialist and intensive support provided.
— Accommodation with Floating Support/Supported Tenancy Arrangement: Medway is seeking providers to source accommodation and provide appropriate levels of support that will enable young people to enter and maintain their own tenancies. Housing must be sourced through providers own stock or arrangements with private or social landlords. This could be in the form of one bed flats, shared flats, bedsits within a larger communal buildings or trainer flats as an example. Flexible packages of floating support are to be offered, which may vary from a couple of hours a week to higher levels of support e.g. 7-8 hours a day, 7 days a week dependent on the young person’s assessed need. It is anticipated that the level of support will decrease over a period of time, as the young person develops their ability to live independently.
— Floating Support/Outreach only: This could be community based floating support to enable young people to live semi independently in their own accommodation. We are seeking to commission flexible packages of support which may vary from a couple of hours a day to a few hours a week.
The location of services is expected to be within Medway and the surrounding areas, ideally within 20 mile radius on Medway, however this may be dependent on the needs of young people already placed out of area.
Providers will be expected to operate a recognised quality assurance system to ensure high standards of service and accommodation are being provided. The achievement of outcomes for young people is to be robustly monitored and reported against. Medway Council will monitor the provider’s ability to meet the requirements of contract and young people’s outcomes in accordance to regular submission of client reports, quarterly performance reports and annual site visits.
The framework will consist of the following lots:
Lot 1: Standard Needs:
— Young people moving out of foster care or residential provision whom may not have complex and challenging behaviours but do have needs around separation, loss and trauma and associated behaviours requiring support to enable them to prepare for independence.
— Young people may present as homeless and require short-term accommodation whilst a Joint Housing Assessment is being undertaken.
— Young People who are homeless and/or require lower level of support to maintain their accommodation with a minimum package of support.
Support Needs:
— Group living/shared accommodation; supported tenancy with a low level of floating support required. Hours of support will be based on individual needs and circumstances of the young person.
or
— Floating support only, if the young person is has already moved into independent accommodation or if accommodation is provided elsewhere.
— Ability to transfer tenancy to young person for the accommodation within housing benefit limits.
Lot 2: Enhanced Needs:
— Young people may continually abscond, display risk taking behaviours towards themselves and others, have attachment difficulties, substance misuse issues, and/or have offending and self harming behaviours.
— Some young people will have been exposed to poor parenting in their younger years, have had a number of placement breakdowns since coming into care and have difficulties in forming positive and healthy attachments. They may have been exposed to domestic violence and parents suffering from substance misuse.
— Young people may have physical and learning difficulties; have autism and/or ADHD with commodity issues. They too may be susceptible and vulnerable to negative influences and unable to assess dangers or keep themselves safe.
— Young people may also have aggressive and violent behaviours and battle to contain their emotional outbursts.
— Young People who are homeless and/or require a higher level of support to maintain their accommodation i.e. lower level offending behaviour, substance misuse and lower level diagnosis of mental health issues.
Support Needs:
— Supported Accommodation with trained/skilled staff on up to 24 hours, flexible packages of support based in young person’s individual needs.
or
— Accommodation with support/supported tenancy arrangement (shared or solo accommodation) with floating support — hours of support to be based on individual needs and circumstances of the young person.
— Ability to transfer tenancy to young person for the accommodation within housing benefit limits.
Lot 3: Intensive Needs:
— Young people who require more intensive support due to having multiple or profound disabilities requiring constant support and supervision and who may be required to attend a high number of medical appointments.
— Young people who are in crisis, who have significantly challenging behaviours e.g. highly sexualised behaviour, significant self harming and risk taking behaviours, who are vulnerable to child sexual exploitation and continuously abscond due to outside influence and require support from very experienced and trained professionals including 24 hours a day support for a period of time.
— Young people who are prolific offenders, or have been released from drug rehabilitation centres or who may also be struggling with drug addiction.
— Young people who may be discharged from a mental health unit under S136 and require accommodation and intensive and specialist support.
Support needs:
— Small group living with 24 hour live-in support and wrap round support packages delivered by highly trained and experienced staff. There may be an occasional request for a solo placement due to the severity of need.
— The unit must be staffed at all times with appropriate staffing ratio’s dependent on the number of young people placed.
Estimated value excluding VAT:
Range: between 3 800 000 and 4 000 000 EUR

II.2.2)Information about options

Options: yes
Description of these options: After the initial 24 month period, there will be options to extend the framework for two further 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Standard Needs

1)Short description

— Young people moving out of foster care or residential provision whom may not have complex and challenging behaviours but do have needs around separation, loss and trauma and associated behaviours requiring support to enable them to prepare for independence.
— Young people may present as homeless and require short-term accommodation whilst a Joint Housing Assessment is being undertaken.
— Young People who are homeless and/or require lower level of support to maintain their accommodation with a minimum package of support.
Support Needs:
— Group living/ shared accommodation; supported tenancy with a low level of floating support required. Hours of support will be based on individual needs and circumstances of the young person.
or
— Floating support only, if the young person is has already moved into independent accommodation or if accommodation is provided elsewhere.
— Ability to transfer tenancy to young person for the accommodation within housing benefit limits.

2)Common procurement vocabulary (CPV)

85320000, 85310000, 85000000

3)Quantity or scope

See short description.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Enhanced Needs

1)Short description

— Young people may continually abscond, display risk taking behaviours towards themselves and others, have attachment difficulties, substance misuse issues, and/or have offending and self harming behaviours.
— Some young people will have been exposed to poor parenting in their younger years, have had a number of placement breakdowns since coming into care and have difficulties in forming positive and healthy attachments. They may have been exposed to domestic violence and parents suffering from substance misuse.
— Young people may have physical and learning difficulties; have autism and/or ADHD with commodity issues. They too may be susceptible and vulnerable to negative influences and unable to assess dangers or keep themselves safe.
— Young people may also have aggressive and violent behaviours and battle to contain their emotional outbursts.
— Young People who are homeless and/or require a higher level of support to maintain their accommodation i.e. lower level offending behaviour, substance misuse and lower level diagnosis of mental health issues.
Support Needs:
— Supported Accommodation with trained/skilled staff on up to 24 hours, flexible packages of support based in young person’s individual needs.
or
— Accommodation with support/supported tenancy arrangement (shared or solo accommodation) with floating support — hours of support to be based on individual needs and circumstances of the young person.
— Ability to transfer tenancy to young person for the accommodation within housing benefit limits.

2)Common procurement vocabulary (CPV)

85320000, 85310000, 85000000

3)Quantity or scope

See short description.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Intensive Needs

1)Short description

— Young people who require more intensive support due to having multiple or profound disabilities requiring constant support and supervision and who may be required to attend a high number of medical appointments.
— Young people who are in crisis, who have significantly challenging behaviours e.g. highly sexualised behaviour, significant self harming and risk taking behaviours, who are vulnerable to child sexual exploitation and continuously abscond due to outside influence and require support from very experienced and trained professionals including 24 hours a day support for a period of time.
— Young people who are prolific offenders, or have been released from drug rehabilitation centres or who may also be struggling with drug addiction.
— Young people who may be discharged from a mental health unit under S136 and require accommodation and intensive and specialist support.
Support needs:
— Small group living with 24 hour live-in support and wrap round support packages delivered by highly trained and experienced staff. There may be an occasional request for a solo placement due to the severity of need.
— The unit must be staffed at all times with appropriate staffing ratio’s dependent on the number of young people placed.

2)Common procurement vocabulary (CPV)

85320000, 85310000, 85000000

3)Quantity or scope

See short description.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Providers must submit an expression of interest by the closing date. A pre-qualification questionnaire will be sent to these providers after the closing date for this notice.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Providers expressing an interest will be required to complete a pre-qualification questionnaire (PQQ) which will be made available after the closing date within this notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9STD-23X3T5
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.2.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Expressions of interest in this opportunity must be made by registering with the Kent Business Portal https://www.kentbusinessportal.org.uk The notice can be found under Medway Council and by searching for the title of this notice ‘Supported Accommodation and Floating Support for Young People Aged 16+’ (reference 9STD-23X3T5)

Providers who express an interest in this contract opportunity will be required to complete a pre-qualification questionnaire (PQQ). The PQQ will only be sent to those providers after the closing date for this notice.
Expressions of interest will also be considered from Accommodation-only providers.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.1.2015

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