Supported Accommodation for Older Looked After Children

Supported Accommodation for Older Looked After Children

The Provision of Supported Accommodation Services for Older Looked After Children (16+) and Unaccompanied Asylum Seeking Children.

UK-Chichester: health and social work services

2012/S 161-268765

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall
For the attention of: Jez Rumsey
PO19 1RQ Chichester
UNITED KINGDOM
Telephone: +44 1243756781
E-mail: jez.rumsey@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: https://westsussex.gov.uk

Address of the buyer profile: https://westsussex.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Provision of Supported Accomodation Services for Older (16+) Looked After Children and Unaccompanied Asylum Seeking Children.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: West Sussex.
NUTS code UKJ24
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 60
Justification for a framework agreement, the duration of which exceeds four years: Part B Service that is not subject to the full requirements of the Public Contract Regulatins 2006.
Initial framework agreement period 3 years with the option to extend for 2 years to a maximum of up to 5 years subject to availability of budget and performance of the service providers.

II.1.5)Short description of the contract or purchase(s)
Provision of accommodation and support Services for Older Looked After Children to be delivered Horsham, Crawley and Mid Sussex; Worthing, Adur and Littlehampton; and, Chichester and Bognor Regis and the same services for Unaccompanied Asylum Seeking Children to be delivered within West Sussex.
A Leaving Care Framework Agreement for both OLAC and UASC services to be delivered Countywide and called off as and when required.
II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Four block contracts:
Block 1 – Horsham, Crawley and Mid Sussex (OLAC);
Block 2 – Worthing, Adur and Littlehampton (OLAC);
Block 3 – Chichester and Bognor Regis (OLAC); and,
Block 4 – West Sussex (UASC).
A Countywide Leaving Care Framework Agreement (OLAC & UASC) called off as and when required.
Estimated value excluding VAT:
Range: between 5 500 000,00 and 6 500 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed within the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed within the tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender documents.
Minimum level(s) of standards possibly required: As detailed within the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender documents.
Minimum level(s) of standards possibly required:
As detailed within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As detailed within the tender documents.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
H9
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.10.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 15.10.2012 – 09:00
Place:

Chichester, West Sussex.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of West Sussex County Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This non-mandatory Contract Notice is being published because the services required constitute Part B services for the purposes of the Public Contract Regulations 2006 and therefore this tender is not fully regulated by the Regulations. Neither a reference during or after the procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Authority to conduct a fully regulated tender in accordance with the Regulations. Organisations will be expected to deliver services that provide Best Value for money.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
Based on the specifications and market research, the indicative values of each contract are:
Block 1 – £183k.
Block 2 – £183k.
Block 3 – £330k.
Block 4 – £625k.
These are per annum figures and no guarantee or commitment as to the initial and future value of any work arising from these 4 block contracts can be given.
No guarantee or commitment as to the initial and future value of any work arising from the framework agreement can be given.
The term of all agreements will be for an initial period of three years, however depending on the ongoing need, budget availability and contract performance, all contracts may be extended for up to 2 years to a maximum contract period of five years.
ALL Providers will be tendering for a place on the Framework Agreement. There is no limit to the number of Providers awarded onto the Framework.
Providers will be able to indicate that they have tendered for a block(s) contract. However to ensure fair competition and to not limit the Authority’s choice, Providers can ONLY tender for a maximum of two block contracts.
If Providers do not want to be considered for a block contract they are able to indicate so within the ITT.
How to submit a Tender:
1. – Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal:
Powered by BravoSolution eSourcing Technology https://westsussex.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. – Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification
Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. – Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on screen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.8.2012

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