Supported Accommodation for Young People – Derby City Council

Supported Accommodation for Young People – Derby City Council

Derby City Council has a responsibility to provide suitable accommodation and support for 16 and 17 year olds who are homeless and for Care Leavers. 

United Kingdom-Derby: Health and social work services

2014/S 093-163290

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Mrs Eloise Keeble
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643276
E-mail: procurement@derby.gov.uk

Further information can be obtained from: Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
The Council House, Corporation Street
Contact point(s): Procurement Team
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

Tenders or requests to participate must be sent to: Derby City Council
Internet address: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The provision of Supported Accommodation for Young People.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 13

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Derby City Council has a responsibility to provide suitable accommodation and support for 16 and 17 year olds who are homeless and for Care Leavers. The aim of this Framework Tender is to contract with a number of Providers to provide a range of accommodation and support to meet the individual needs of each young person. The outcome will be to enable the young person to gain the necessary skills to live independently as well as encouraging Education, Training and Employment with an emphasis on good Health outcomes.
The tender is split into three Lots. Tenderers may apply for one or all lots which are as follows:
Lot 1 – Core.
Lot 2 – Enhanced.
Lot 3 – Complex.
There will be a maximum of 5 providers contracted for Lot 1, a maximum of 5 providers contracted for Lot 2 and a maximum of 3 providers contracted for Lot 3.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Derby City Council has a responsibility to provide suitable accommodation and support for 16 and 17 year olds who are homeless and for Care Leavers. The aim of this Framework Tender is to contract with a number of Providers to provide a range of accommodation and support to meet the individual needs of each young person. The outcome will be to enable the young person to gain the necessary skills to live independently as well as encouraging Education, Training and Employment with an emphasis on good Health outcomes.
The tender is split into three Lots. Tenderers may apply for one or all lots which are as follows:
Lot 1 – Core.
Lot 2 – Enhanced.
Lot 3 – Complex.
There will be a maximum of 5 providers contracted for Lot 1, a maximum of 5 providers contracted for Lot 2 and a maximum of 3 providers contracted for Lot 3.
The initial contract period is two years: the contract is estimated to commence 1.9.2014 and expire 31.8.2016. There will be an option to extend for a further 12 month period. Total maximum contract term is 3 years.
The estimated annual value is GBP 500 000. Total value over the maximum 3 year period is therefore GBP 1 500 000.
Estimated value excluding VAT: 1 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 1 year. Maximum contract period of 3 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2016

Information about lots

Lot No: 1 Lot title: Core

1)Short description

Core Needs.
— A minimum of 5 hours support;
— Suitable accommodation, perhaps shared housing/independent living with;
— Visiting general and specialist support services, as required;
— Access by telephone to a person with relevant experience and expertise 24 hours a day 7 days a week 52 weeks a year;
— Possible drop in facilities;
— Independent exit accommodation to be available as required.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

— A minimum of 5 hours support;
— Suitable accommodation, perhaps shared housing/independent living with;
— Visiting general and specialist support services, as required;
— Access by telephone to a person with relevant experience and expertise 24 hours a day 7 days a week 52 weeks a year;
— Possible drop in facilities;
— Independent exit accommodation to be available as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Enhanced

1)Short description

Enhanced Needs – between 5-20 hours support.
— Suitable accommodation that has someone, managed by Providers, available for the majority of the time on-site, with:
— Visiting general and specialist support services, as required;
— Access by telephone to a person with relevant experience and expertise 24 hours per day, seven days a week and 52 weeks a year;
— Possible drop-in centre;
— High packages that can be reduced on individual basis.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Enhanced Needs – between 5-20 hours support.
— Suitable accommodation that has someone, managed by Providers, available for the majority of the time on-site, with:
— Visiting general and specialist support services, as required;
— Access by telephone to a person with relevant experience and expertise 24 hours per day, seven days a week and 52 weeks a year;
— Possible drop-in centre;
— High packages that can be reduced on individual basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Complex

1)Short description

Complex Needs – Being 24/7 support on site.
— Suitable accommodation that has Provider’s staff (with relevant experience and expertise to supply general support and possibly some specialist support services) onsite 24 hours a day, seven days a week and 52 weeks a year with:
— CCTV;
— Visiting specialist support, as required.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Complex Needs – Being 24/7 support on site.
— Suitable accommodation that has Provider’s staff (with relevant experience and expertise to supply general support and possibly some specialist support services) onsite 24 hours a day, seven days a week and 52 weeks a year with:
— CCTV;
— Visiting specialist support, as required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9HZD-FNVW24 (TD0705)

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 249-436014 of 24.12.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.6.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2016 or if extension taken then March 2017.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This process is being managed electronically, please go to www.sourcederbyshire.co.uk to obtain the tender documents. If you have any problems please contact procurement@derby.gov.uk or telephone support within the Help section.

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derby City Council
The Council House Corporation Street
DE1 2FS Derby
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.5.2014

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