Supporting the Development of the ESCO Market in Lithuania

Supporting the Development of the ESCO Market in Lithuania

The Bank wishes to engage a consultant (the Consultant) to identify pilot ESCO energy efficiency projects in Lithuania and prepare tender documentation, tender procedures and EnPC contracts for the pilot projects (the Assignment).

United Kingdom-London: EBRD – Supporting the Development of the ESCO Market in Lithuania: Preparation of Tender Documentation

2014/S 097-168594

Procurement ref: 43353

Country: Lithuania

Sector:

Project number:

Funding sources: European Local Energy Assistance Facility 2013

Contract type: Consultancy Services

Notice type: Invitations for expressions of interest (CSU)

Issue date: 12 May 2014

Closing date: 26 May 2014 London

Assignment Background

Lithuania has done much in recent years to reduce its energy intensity. However a market segment with considerable energy efficiency potential is the built environment. This includes public sector buildings such as schools, town halls, hospitals (and street lighting). Estimated potential energy savings range from 25% with few investments to as much as 60% provided there is a high standard of design and investments. It is well understood that many energy saving investments can be repaid through the savings on future energy bills, which means the net effect on the budget can be neutral, and once the investments have been repaid, strongly positive.

The European Bank for Reconstruction and Development (the EBRD or the Bank) is planning to request an approval for funding from the European Union under the EBRD-ELENA facility to develop a programme for improving energy efficiency in the built environment in Lithuania with a focus on public buildings and for the benefit of public authorities (the Programme). The Programme runs from May 2014 to May 2020. The Programme objective is to enable private energy saving companies (ESCOs) to scale up their commercial energy efficiency projects and reduce greenhouse gas emissions in Lithuania by improving efficient use of energy in buildings such as kindergartens, schools, hospitals, public offices and certain residential buildings.

The Bank wishes to engage a consultant (the Consultant) to identify pilot ESCO energy efficiency projects in Lithuania and prepare tender documentation, tender procedures and EnPC contracts for the pilot projects (the Assignment).

Assignment Objectives

The overall objective of the Assignment is to enable private ESCOs to scale up their commercial energy efficiency projects and reduce greenhouse gas emissions in Lithuania by improving efficient use of energy in buildings such as kindergartens, schools, hospitals, public offices and certain residential buildings.

Assignment Scope

The Consultant will undertake the following main tasks:

1. Prepare Model Energy Performance Contracts (EnPC) and tender documentation: The Consultant will be required to develop a workable and replicable set of template EnPC contract(s), tender procedures which can be disseminated to key stakeholders such as municipalities and potential contractors;

2. Scope and identify EnPC Projects: Propose and agree with EBRD and Ministry of Energy criteria for identifying pilot projects. The criteria for selected projects will have to demonstrate replicability of these projects and have to ensure that these are stepping stones to larger scale preparation of ESCO projects. The Ministry of Energy will present a long-list of potential projects and it is the task of the Consultant to recommend the two most suitable projects that are commercially and technically viable, while being bankable;

3. For the projects that are selected, the consultant is to provide tender preparation, implementation support, training, financial negotiations, project monitoring and upon completion an EnPC project summary support.

Assignment Start Date and Duration

The Assignment is expected to start in June 2014 and has an estimated duration of 24 months. There is a possibility for contract extension subject to project needs, satisfactory performance of the consultant and availability of funding.

Cost Estimate for the Assignment: EUR 292,060; exclusive of VAT.

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank’s special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: This Assignment is expected to be co-funded by the EBRD-ELENA (European Local Energy Assistance) Facility, subject to approvals by the EU. Please note that consultant selection and contracting will be subject to availability of funding.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate Services are required. The Consultant shall be a firm or groups of firms with substantial experience of EnPC contracting for energy efficiency, preferably in public and street lighting. The Consultant should have a solid track record in implementing energy efficiency projects in the public sector in Lithuania or the Baltics (the Region); a network of established contacts among relevant stakeholders and public authorities, ideally in dealing with energy efficiency in Lithuania or in the region at national, regional and municipal level. In addition, the team should be aware of the current state and expected future developments with regards to the development of the state policy concerning energy efficiency in public buildings in Lithuania.

It is expected that at least the following key experts/specialists are to be included in the team of the Consultant (subject to the eligibility criteria as defined above):

1. Team Leader with (preferably 10 years) relevant expertise in leading the implementation of energy efficiency projects in the municipal sector in Lithuania or the region and in dealing with ministries and other stakeholders; strong project management skills and a strong cultural knowledge of Lithuania and ideally being familiar with EnPC. The Team Leader will be the first point of contact for the EBRD and other stakeholders.

2. Legal expert with (preferably 5 years) relevant expertise in Lithuanian public administration, particularly finance and procurement legislation.

3. Financial expert with (preferably 5 years) relevant expertise in financing mechanisms for energy efficiency including, but not limited to ESCO projects and the financial modelling of such projects.

4. Technical expert with (preferably 5 years) relevant expertise in the full cycle of the implementation of energy efficiency projects in building projects (project design, tendering, implementation and M&V) in the region and ideally in Lithuania, ideally with experience in ESCO projects.

The Consultant may also bring in non-core team members for specific tasks, including but not limited to:

– international legal expertise in EnPC contracting

– technical expertise relating to EnPC contracting including energy auditing

– training in the field of energy efficiency in street lighting, water supply and buildings.

Submission Requirements: Interested Consultants are hereby invited to submit expressions of interest. In order to determine the qualifications and competence of consulting firms seeking to be shortlisted, the information submitted should include the following:

– company profile, organisation and staffing;

– details of previous project experience or similar assignments undertaken in the previous five years, including their locations; and

– proposed Consultant team composition and CVs of staff who could be available to work on the assignment.

– completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc

(The above information should not exceed 25 pages excluding CVs and contact sheet.)

The complete expression of interest (including CVs and Contact Sheet) shall be one file (pdf or Word), not exceeding 4MB, to be uploaded to eSelection. The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Expressions of Interest shall be submitted, in English, electronically through e-Selection, to reach the Bank not later than the closing date.

Bank Contact Person: Mr James Yoo, Advisor, Technical Cooperation, European Bank for Reconstruction and Development, 1 Exchange Square, London, EC2A 2JN, United Kingdom. Tel: +44 20 7338 6369. Fax: +44 20 7338 7451. E-mail: YooJ@ebrd.com

(Expressions of Interest should be sent through eSelection, NOT to this email address)

Notes: The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.

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