Surrey County Council Coroners Body Removal Service

Surrey County Council Coroners Body Removal Service

Surrey County Council, on behalf of H.M. Coroner for Surrey, will be inviting tenders for the provision of a Coroner’s Body Removal Service.

United Kingdom-Kingston upon Thames: Funeral and related services

2016/S 045-074140

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): UKJ2
For the attention of: Danielle Bass
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000

Internet address(es):

General address of the contracting authority: http://www.surreycc.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC PT Coroners Body Removal Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Surrey County Council, on behalf of H.M. Coroner for Surrey, will be inviting tenders for the provision of a Coroner’s Body Removal Service. The purpose of this tender is to appoint a suitable contractor to remove and transport all bodies referred to the Coroner to a designated mortuary facility or other specified location.
This will be a 3 year contract with the option of 2 1-year extensions.

II.1.6)Common procurement vocabulary (CPV)

98370000, 98371200, 33949000, 33940000, 98371000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 460 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot title: Lot 1, North Surrey

1)Short description

Furthest distance in a straight line from the collection point to the nearest mortuary is approximately 9 miles and is inclusive of the following postcodes: GU20, GU21, GU22, GU23, GU24, GU25; KT6, KT7, KT8, KT9, KT10, KT11, KT12, KT13, KT14, KT15, KT16; TW15, TW16, TW17, TW18, TW19, TW20.

2)Common procurement vocabulary (CPV)

98370000, 98371200, 33949000, 33940000, 98371000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Lot 2, South-West Surrey

1)Short description

Furthest distance in a straight line from the collection point to the nearest mortuary is approximately 12 miles and is inclusive of the following postcodes: GU1, GU2, GU3, GU4, GU5, GU6, GU7, GU8, GU9, GU10, GU12, GU15, GU16, GU17, GU18, GU19, GU26, GU27; KT24; RH12.

2)Common procurement vocabulary (CPV)

98370000, 98371200, 33949000, 33940000, 98371000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Lot 3, South-East Surrey

1)Short description

Furthest distance in a straight line from the collection point to the nearest mortuary is approximately 13 miles and is inclusive of the following postcodes: CR3, CR5, CR6; KT4, KT17, KT18, KT19, KT20, KT21, KT22, KT23; RH1, RH2, RH3, RH4, RH5, RH6, RH7, RH8, RH9, RH10, RH11, RH14, RH15, RH17, RH19; SM2, SM7; TN16.

2)Common procurement vocabulary (CPV)

98370000, 98371200, 33949000, 33940000, 98371000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot title: Lot 4, Entire county

1)Short description

A bid for a county wide contract may only be submitted on the provision that individual bids are also submitted for Lots 1, 2 and 3.

2)Common procurement vocabulary (CPV)

98370000, 98371200, 33949000, 33940000, 98371000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements will be included in the invitation to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Council reserves the right to use an e-auction.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 005221

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 245-445424 of 18.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.3.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Surrey County Council
County Hall, Penrhyn Road
KT1 2DN Kingston upon Thames
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.3.2016

Enjoyed this post? Share it!