Surrey County Council Flexible Employee Benefits Scheme

Surrey County Council Flexible Employee Benefits Scheme

Lot 1: Flexible Lifestyle Benefits and Salary Sacrifice Benefits. Lot 2: Finance and Insurance Services Benefits.

United Kingdom-Kingston upon Thames: Recreational, cultural and sporting services

2017/S 183-375339

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Surrey County Council
County Hall, Penrhyn Road
Kingston upon Thames
KT1 2DN
United Kingdom
E-mail: laura.hughes@surreycc.gov.uk
NUTS code: UKJ2
Internet address(es):Main address: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile: http://www.surreycc.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SCC LH Flexible Employee Benefits Scheme.

Reference number: SCC – 016496

II.1.2)Main CPV code

92000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council, on behalf of the Orbis Partners is seeking to appoint suitably qualified Suppliers(s) to deliver a competitive range of flexible benefits to employees.

The Framework will consist of the following Lots:

Lot 1: Flexible Lifestyle Benefits and Salary Sacrifice Benefits.

Lot 2: Finance and Insurance Services Benefits.

Lot 3: Total Reward Statements.

Lot 4: Employee Reward and Recognition Scheme.

Bidders are invited to submit a bid for all or a selection of the Lots, each Lot will be evaluated separately. The minimum number of Suppliers on the Framework will be one and the maximum will be 4. There will be a maximum of one Supplier per Lot.

The Framework will be awarded for a period of three (3) years plus a one (1) year optional extension period, at the Council’s discretion (‘the Framework Term’).

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
Maximum number of lots that may be awarded to one tenderer: 4
II.2)Description

II.2.1)Title:

Lot 2: Finance & Insurance Services Benefits

Lot No: 2

II.2.2)Additional CPV code(s)

98110000
66512000
85100000
66512200
66512220
66000000
85140000
98133000
66512100
66510000
66512210

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

Lot 2 consists of one category of discount and benefits requirements:

— Finance & Insurance Services Benefits.

Finance & Insurance Services Benefits Overview.

Provision of a range of finance and insurance services such as personal loans, life insurance, critical illness cover, motor insurance cover, funeral plans. Employees will be able to access discounted rates via the Employee Benefits Portal and pay the Supplier directly.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be awarded for a period of three (3) years plus a one (1) year optional extension period, at the Council’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 1: Goods & Services and Salary Sacrifice Benefits

Lot No: 1

II.2.2)Additional CPV code(s)

92000000
85100000
66512200
98133000
98110000

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

Lot 1 consists of three categories of discount and benefits requirements:

— Goods & Services Benefits,

— Health & Wellbeing Benefits,

— Salary Sacrifice Schemes.

Goods & Services Benefits Overview.

Provision of a range of discounts from retailers, service and hospitality providers, including major ‘brand name’ business, in areas such as: groceries; fashion; home technology; travel, attractions and days out; utilities; gifts; theatre and cinema tickets. Employees will be able to access discounted rates via the Employee Benefits Portal and pay the Supplier directly, and access savings in a variety of ways including cashback.

Health & Wellbeing Benefits Overview.

Provision of a range of finance and insurance services such as personal loans, life insurance, critical illness cover, motor insurance cover, funeral plans. Employees will be able to access discounted rates via the Employee Benefits Portal and pay the Supplier directly.

Salary Sacrifice Scheme Overview

Provision of a range of salary sacrifice/tax efficient schemes, which as a minimum must include childcare voucher scheme and a cycle to work scheme. Employees will be able to access discounted rates via the Employee Benefits Portal and pay the Supplier directly.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be awarded for a period of three (3) years plus a one (1) year optional extension period, at the Council’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Total Reward Statements

Lot No: 3

II.2.2)Additional CPV code(s)

75311000
75312000
79631000
75320000
32353100

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

The Orbis Partners currently have a range of salary sacrifice schemes and other benefits in place and have access to the local government pension scheme, generous annual leave package, an occupational maternity, paternity and adoption scheme and other employee benefits. We recognise the importance in ensuring employees understand the full value they receive from working at the Councils and we wish to be able to illustrate how much individual total reward packages are worth, beyond the basic range of salaries paid.

Total Reward Statements Overview.

Provision of a bespoke statement to initially contain details of annual salary, leave, value of employer’s pension contribution and a summary of any savings staff have achieved via the salary sacrifice schemes. Any system would need to be flexible and have the scope to be developed over time as more data becomes available.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 360
This contract is subject to renewal: yes
Description of renewals:

The Framework will be awarded for a period of three (3) years plus a one (1) year optional extension period, at the Council’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Employee Reward & Recognition Scheme

Lot No: 4

II.2.2)Additional CPV code(s)

18530000
48450000
98110000

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

SCC has recently withdrawn its recognition scheme following the introduction of a new performance related pay system (PRP) which allows for non-consolidated (performance) payments awarded to employees for exceptional performance as part of an annual review.

SCC is looking to introduce a recognition scheme that would enable employees to be rewarded on a timely basis for excellent customer service, this could be manager led, peer-to-peer or team rewards.

ESCC and BHCC do not operate performance related pay at present, but are interested in exploring what cost-effective options might exist to allow employees to recognise and reward good performance on a peer-to-peer basis.

Employee Reward & Recognition Scheme Overview.

Provision of a bespoke online or paper based system which can be accessed by multiple users. The system should have the ability to reward/recognise both individual staff and teams for various levels of contribution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be awarded for a period of three (3) years plus a one (1) year optional extension period, at the Council’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2017
Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/11/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Surrey County Council
Kingston upon Thames
KT1 2DN
United Kingdom
E-mail: procurement.sourcing@surreycc.gov.ukInternet address:https://in-tendhost.co.uk/sesharedservices/aspx/Home

VI.4.2)Body responsible for mediation procedures

Surrey County Council
Kingston upon Thames
KT1 2DN
United Kingdom
E-mail: procurement.sourcing@surreycc.gov.ukInternet address:https://in-tendhost.co.uk/sesharedservices/aspx/Home
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Surrey County Council
Kingston upon Thames
KT1 2DN
United Kingdom
E-mail: procurement.sourcing@surreycc.gov.ukInternet address:https://in-tendhost.co.uk/sesharedservices/aspx/Home

VI.5)Date of dispatch of this notice:

22/09/2017

 

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