Surrey County Council Forensic Testing Services Framework 2015

Surrey County Council Forensic Testing Services Framework 2015

Lot 1 – DNA testing for paternity (including sampling and collection where appropriate) Lot 2 – Drug and alcohol testing (including sampling and collection where appropriate). 

United Kingdom-Kingston upon Thames: Laboratory services

2015/S 147-271471

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): NUTS Code – UKJ23
For the attention of: Andrew Clarke
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000
E-mail: andrew.clarke@surreycc.gov.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile: http://www.surreycc.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

For details of the Contracting Authorities and for Information on how to express an interest, please see Section VI.3) Additional Information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC APC Forensic Testing Services Framework 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: County of Surrey.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 450 000 GBP

II.1.5)Short description of the contract or purchase(s)

Recognising changes in response to the Family Justice Review (2013), Surrey is looking to improve procedures to ensure that pre-proceedings are as smooth and supportive as possible for the child or young person and to support full-care proceedings to be completed within 26-weeks.
To support this process, Surrey needs the ability to spot purchase from a framework agreement of suitable providers where independent expertise is needed. Recognising the transactional nature of forensic testing services, a new framework has been developed.
This forensic testing framework will be divided into lots to enable the service to buy the best testing service to meet the needs of our families;
Lot 1 — DNA testing for paternity (including sampling and collection where appropriate)
Lot 2 — Drug and alcohol testing (including sampling and collection where appropriate)
Framework Agreement Duration 4 years
Call off contract 2 years initial period with the option to extend by a further 1 + 1 years.

II.1.6)Common procurement vocabulary (CPV)

71900000, 85000000, 85100000, 85148000, 85140000, 85120000, 85121200, 85145000, 85121000, 85141000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework is for a fixed term of 4 years. The Call Off Contract for Surrey County Council will be for an initial period of 2 years with an option to extend for an additional 24 months in periods of 12 months. Making the total Call Off Contract duration including extensions 48 months.
Estimated value excluding VAT: 450 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 4.1.2016. Completion 3.1.2018

Information about lots

Lot No: 1Lot title: DNA testing for paternity (including sampling and collection where appropriate)

1)Short description

DNA testing for paternity (including sampling and collection where appropriate). In most cases this will be for 2 adults and 1 child, or 1 adult and 1 child. Paternity test will include an Expert Witness report to be provided to the court.

2)Common procurement vocabulary (CPV)

71900000, 85000000, 85100000, 85148000, 85140000, 85120000, 85121200, 85145000, 85121000, 85141000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Drug and alcohol testing (including sampling and collection where appropriate)

1)Short description

Drug and Alcohol testing to include sampling and collection, testing analysis and expert witness report.
Alcohol testing will include a hair strand test as well as a blood test to test liver function, CDT and full blood count.
Drug testing will include the following drug groups (metabolites and compounds):
— Amphetamines
— Methamphetamines
— Benzodiazepines
— Cannabinoids
— Cocaine
— Mephadrone
— Methadone
— Opiates
— Ketamine
— New Psychoactive Substances (NPS) — to be classified at time of request.

2)Common procurement vocabulary (CPV)

71900000, 85100000, 85148000, 85140000, 85120000, 85121200, 85145000, 85121000, 85141000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements will be included in the invitation to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 001761

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 122-223545 of 23.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.8.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The framework is on a call-off basis for use throughout the Councils administrative area of the South East of England as defined as;
1. Surrey County Council and the districts and boroughs as named below:
Elmbridge
Epsom and Ewell
Guildford
Mole Valley
Reigate and Banstead
Runnymede
Spelthorne
Surrey Heath
Tandridge
Waverley
Woking
East Sussex County Council together with its districts and boroughs as named below:
Eastbourne
Hastings
Lewes
Rother
Wealden
Including Brighton and Hove.
West Sussex County Council together with its districts and boroughs as named below:
Adur District Council
Arun District Council
Chichester District Council
Crawley Borough Council
Horsham District Council
Mid Sussex District Council
Worthing Borough Council
Hampshire County Council together with its districts and boroughs as named below:
Basingstoke and Deane Borough Council
East Hampshire District Council
Eastleigh Borough Council
Fareham Borough Council
Gosport Borough Council
Hart District Council
Havant Borough Council
New Forest District Council
Portsmouth City Council (Unitary Authority)
Rushmoor Borough Council
Southampton City Council (Unitary Authority)
Test Valley Borough Council
Winchester City Council
Isle of Wight Council;
Kent County Council together with its districts and boroughs as listed below:
Ashford Borough Council
London Borough of Bexley
London Borough of Bromley
Canterbury City Council
Dartford Borough Council
Dover District Council
Gravesham Borough Council
Maidstone Borough Council
Medway Council
Sevenoaks District Council
Shepway District Council
Swale Borough Council
Thanet District Council
Tonbridge and Malling Borough Council
2. Police Authorities that may decide to call off from the framework agreement at a later date as defined as:
Surrey Police Authority,
Kent Police Authority,
Metropolitan Police Authority,
City of London Police Authority,
Hampshire Police Authority
Sussex Police Authority.
3. All health authorities, National Health Service Trusts and Primary Care Trusts, social care organisations and any other person (s) or body established or financed under the National Health Service Act 1977 as amended and future bodies (e.g. Foundation Trusts and Clinical Commissioning Groups) associated with the delivery of healthcare, that may decide to call off from the framework agreement at a later date, within Surrey, East Sussex, West Sussex, Hampshire, Isle of Wight, Kent and Medway;
4. Fire and Rescue Authorities, that may decide to call off from the framework agreement at a later date, within the areas of Surrey, East Sussex, West Sussex, Hampshire, Isle of Wight, Kent, Medway and the London Fire Brigade.
This list is intended to list major organisations. This list is not exhaustive or definitive for the duration of the contract. Other, smaller, organisations may also use the services where such organisations use services for the delivery of public services in Surrey, Berkshire, West Sussex, Hampshire, Isle of Wight, Kent and Medway.
Surrey County Council intends to conclude a framework agreement that will entitle the potential use of the above list to award a specific contract (call-off contract) from time to time based on the framework agreement. Surrey County Council and these bodies listed will be entitled to award any call-off contracts under the framework agreement.
This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.7.2015

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