Surrey Legal Services Framework

Surrey Legal Services Framework

11 Lots.Surrey County Council is procuring this Framework Agreement on behalf of itself, the other OPL Authorities and the District and Borough Councils within the OPL counties.

United Kingdom-Kingston upon Thames: Legal services

2018/S 145-332104

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Surrey County Council
County Hall, Penrhyn Road
Kingston upon Thames
KT1 2DN
United Kingdom
Contact person: Laura Hughes
E-mail: laura.hughes@surreycc.gov.uk
NUTS code: UKJ2Internet address(es):Main address: https://in-tendhost.co.uk/sesharedservices/aspx/HomeAddress of the buyer profile: http://www.surreycc.gov.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SCC LH Legal Services Framework

Reference number: SCC – 021353

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Orbis Public Law (OPL) is the partnership between Brighton and Hove City Council (BHCC), East Sussex County Council (ESCC), Surrey County Council (SCC) and West Sussex County Council (WSCC) Legal Service departments. SCC (the “Council”) is procuring this Framework Agreement on behalf of itself, the other OPL Authorities and the District and Borough Councils within the OPL counties (Surrey, East Sussex and West Sussex) are named as contracting authorities who may Call-off from this Framework at their discretion throughout the duration of the Framework Agreement. The Framework Agreement consists of multiple Lots covering transactional casework and Counsel / Advocacy legal services in various areas/specialisms. The term is 3 years plus a 3 year optional extension period (total 6 year term).

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Legal Services for Adult Social Care

Lot No: 1

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under Adult Social Care.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2: Legal Services for Pensions

Lot No: 2

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under Pensions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3: Legal Services for SEN Tribunals & Education

Lot No: 3

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under SEN Tribunals and Education.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4: Legal Services for Commercial Law, Contracts & Procurement, Telecoms and IT Law, Construction Law

Lot No: 4

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under Commercial Law, Contracts and Procurement, Telecoms and IT Law, Construction Law

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 5: Legal Services for FOI, GDPR, Monitoring Officer, Local Government Law, Information Law and Media

Lot No: 5

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under FOI, GDPR, Monitoring Officer, Local Government Law, Information Law and Media.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 6: Legal Services for Environment, Highways, Planning, Property and Housing

Lot No: 6

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under Environment, Highways, Planning, Property and Housing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 7: Legal Services for Litigation including (but not limited to) Civil, Criminal, Environmental Health, Licencing and Housing, Employment and Contentious Construction

Lot No: 7

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under Litigation including (but not limited to) Civil, Criminal, Environmental Health, Licencing & Housing, Employment and Contentious Construction.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 8: Legal Counsel/Advocacy Services for Lots 1-7

Lot No: 8

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Counsel/Advocacy legal support and advice in a variety of areas/specialisms under Lots 1-7.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 9A: Legal Services for Children’s Social Care — Part A — Transactional Case Work

Lot No: 9A

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Transactional casework legal support and advice in a variety of areas under Children’s Social Care.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 9B: Legal Services for Children’s Social Care — Part B — Counsel/Advocacy

Lot No: 9B

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Counsel/Advocacy legal support and advice in a variety of areas under Children’s Social Care.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 10: Legal Services for Costs Lawyer

Lot No: 10

II.2.2)Additional CPV code(s)

79100000
79140000
79111000
79112000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

A range of Costs Lawyer Services, allowing Framework Customers to meet changing demands and supplement any in-house capability.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 11: Legal Services for Loss Adjusters

Lot No: 11

II.2.2)Additional CPV code(s)

66513100
79140000
79111000
79112000
79100000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

II.2.4)Description of the procurement:

Access to Liability Claims Loss Adjusters and Property Loss Adjusters.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Framework will be for a period of three (3) years plus three (3) year optional extension period, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 136
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The subject matter of the Framework Agreement is either exempt or falls under the Light Touch regime of the Public Contracts Regulations 2015.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/09/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/09/2018
Local time: 16:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

List of Contracting Authorities:

The Framework is on a call-off basis for use throughout the Council’s administrative area of the South East of England as defined as:

1. Surrey County Council and the districts and boroughs as named below:

1.1. Elmbridge Borough Council;

1.2. Epsom and Ewell Borough Council;

1.3. Guildford Borough Council;

1.4. Mole Valley District Council;

1.5. Reigate and Banstead Borough Council;

1.6. Runnymede Borough Council;

1.7. Spelthorne Borough Council;

1.8. Surrey Heath Borough Council;

1.9. Tandridge District Council;

1.10. Waverley Borough Council;

1.11. Woking Borough Council.

2. East Sussex County Council together with its districts and boroughs as named below:

2.1. Eastbourne Borough Council;

2.2. Hastings Borough Council;

2.3. Lewes District Council;

2.4. Rother District Council;

2.5. Wealden District Council.

3. Brighton and Hove City Council.

4. West Sussex County Council together with its districts and boroughs as named below:

4.1. Adur District Council;

4.2. Arun District Council;

4.3. Chichester District Council;

4.4. Crawley Borough Council;

4.5. Horsham District Council;

4.6. Mid Sussex District Council;

4.7. Worthing Borough Council.

VI.4)Procedures for review

VI.4.1)Review body

Surrey County Council
Kingston upon Thames
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/07/2018

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