Sussex and Surrey Police Responsive Repairs Contract

Sussex and Surrey Police Responsive Repairs Contract

Sussex and Surrey Police – Responsive Repairs, Planned Maintenance and Minor Works.

United Kingdom-Lewes: Building construction work

2016/S 011-014548

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for Sussex
Sussex Police Headquarters, Malling House, Church Lane
Contact point(s): Cameron Consulting (as agents for the Authority)
BN7 2DZ Lewes
UNITED KINGDOM
Telephone: +44 1732600500
E-mail: tenders@cameron-consulting.co.uk

Internet address(es):

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Police and Crime Commissioner for Surrey
PO Box 412, Guildford
GU3 1YJ Surrey
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Sussex and Surrey Police — Responsive Repairs, Planned Maintenance and Minor Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Building construction work. Construction work. Roof repair and maintenance work. Repair and maintenance services of electrical building installations. Repair and maintenance services of electrical and mechanical building installations. Repair and maintenance services of central heating. Asbestos removal services. Repair and maintenance services. Repair and maintenance services of building installations. Call centre. Repair and maintenance services of mechanical building installations. Gas appliance maintenance services. Installation services of electrical equipment. Lifts. Chairlifts. Lightning-protection works. Lightning-conductor installation work. Lightning-protection equipment. Lightning conductors. Water-treatment work. Repair and maintenance services of boilers. Fire-alarm system installation work. Repair and maintenance services of security equipment. Through a joint procurement exercise, Sussex and Surrey police are seeking to establish contracts with up to two Service Providers to deliver all of the required services, which can broadly be defined as:-
1. Day to day responsive repairs and maintenance to building fabric; 2. Servicing and maintenance of building services installations (including lifts, security systems, fire alarms and access controls; 3. Cyclical planned maintenance; 4. Minor works up to 100 000 GBP in value. Lot 1 will cover items 1-3 and Lot 2 will cover item 4.
This procurement is being carried out in 2 distinct lots (see Annex B), full details of which are set out within the Invitation to Tender (ITT) and associated documentation.
It should be noted that Works and Services in the Surrey region in relation to Lot 1 will have a deferred start date of 1.9.2017, approximately 15 months after the award of Contract within the Sussex region. Works and services in Lot 2 will be required in both Surrey and Sussex areas from the date of commencement of the Term Contract.
Applicants should note that they MUST bid for both lots. Applicants may be successful in one or both lots. The award criteria is set out in the ITT.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45000000, 45261900, 50711000, 50710000, 50720000, 90650000, 50000000, 50700000, 79512000, 50712000, 50531200, 51110000,42416100, 42418220, 45312310, 45312311, 31216100, 31216200, 45232430, 50531100, 45312100, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total estimated value of works for the entire maximum duration (8 years) and across both ‘Lots’ is between 30 000 000 GBP and 52 000 000 GBP.
Estimated value excluding VAT:
Range: between 30 000 000 and 52 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Following the initial contract term (60 months), the client reserves the right to renew the contract in 12 month extensions or multiples thereof to a maximum of 96 months.
Provisional timetable for recourse to these options:
in days: 1825 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 3

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Responsive Repairs and Planned Preventative Maintenance (PPM)

1)Short description

Day to day responsive repairs and maintenance to building fabric; Servicing and maintenance of building services installations (including lifts, security systems, fire alarms and access controls).

2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope

The total estimated value of works for the entire maximum duration (8 years) and across both ‘Lots’ is between 30 000 000 GBP and 52 000 000 GBP. Lot 1 is anticipated to be between 24 000 000 GBP and 40 000 000 GBP over the 8 year period (5 year initial term and potential 3 year extension).
Estimated value excluding VAT:
Range: between 24 000 000 and 40 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 96 (from the award of the contract)

5)Additional information about lots

Works and Services in the Surrey region will have a deferred start date of 1.9.2017, approximately 15 months after the award of Contract within the Sussex region. Applicants are advised that they are required to tender for both lots. Please refer to Invitation to tender (ITT) and other associated documentation for further information.

Lot No: 2 Lot title: Lot 2 — Minor works and individual projects

1)Short description

Cyclical planned maintenance; Minor works up to 100 000 GBP in value.

2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope

The total estimated value of works for the entire maximum duration (8 years) and across both ‘Lots’ is between 30 000 000 GBP and 52 000 000 GBP. Lot 2 is anticipated to be between 6 000 000 GBP and 12 000 000 GBP over the 8 year period (5 year initial term and potential 3 year extension).
Estimated value excluding VAT:
Range: between 6 000 000 and 12 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 96 (from the award of the contract)

5)Additional information about lots

Applicants are advised that they are required to tender for both lots. Please refer to Invitation to tender (ITT) and other associated documentation for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or Performance Bond may be required by the Authority, the details of which are set out in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment are set out in the Invitation to Tender (ITT),

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Expressions of interest in response to this contract notice may only be submitted by a single bidder in the role of Prime Contractor. Whilst it is acknowledged that several organisations may need to collaborate to provide all of the required services, the Authority will require a single contractor to take primary liability or to require that each party undertakes joint and several liabilities. The Authority will not accept consortia bids.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected Provider will be required to perform the services to the required standards set out in the Invitation to Tender (ITT). Under the contract the Contractor and their supply chain will be required to participate in the achievement of relevant social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations to be detailed in the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
You will also be required to comply with the pass/fail elements as set out in the Supplier Suitability Questionnaire (SSQ) element of this process. The
requirements of the SSQ fully align with Cabinet Office requirements. You are not required to provide evidence at this stage, but in the event that you are successful in being awarded a contract, you will be required to provide all of the certification (and any other evidence) requested. Failure to be able to do this on demand will lead to your tender subsequently being rejected and the next highest scoring tenderer being awarded the contract in line with the criteria set out within the evaluation methodology.
Minimum level(s) of standards possibly required: Please refer to the ITT for further information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please note, in the event that you propose to sub-contract any aspect of these works, you are required to state the percentage you intend to sub-contract and list the names of those subcontractors. This is a reporting requirement and is requested in line with Regulation 86. The request is set out in the Invitation To Tender and is described as information only. However, please note failure to disclose this information correctly may lead to your tender later being rejected.
Minimum level(s) of standards possibly required:
Please refer to the ITT for further information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T10268

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 198-358480 of 13.10.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.2.2016 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.2.2016 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.2.2016 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Authority and the appointed Consultant.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Lewes:-Building-construction-work./4G5G3729RF

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/4G5G3729RF

GO Reference: GO-2016114-PRO-7577151.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcourtservice.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An ‘Award Decision Notice’ (‘Regulation 86 notice’) will be issued to all tenderers (aside from those who have already been definitively excluded) will be sent to all tenderers including all required information relating to debrief information. This notice will commence the 10 day standstill period and will provide the deadline for lodging of appeals by way of stating when the standstill period will expire and the anticipated date from which a contract can be entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234
Internet address: www.cabinetoffice.gov.uk

VI.5)Date of dispatch of this notice:

14.1.2016

Enjoyed this post? Share it!