Sustainable Refurbishment of Historic Buildings

Sustainable Refurbishment of Historic Buildings

Efficiency East Midlands Ltd are looking to establish a new framework for the sensitive and sustainable refurbishment of listed buildings or buildings.

United Kingdom-Nottingham: Buildings of particular historical or architectural interest

2016/S 081-143217

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Efficiency East Midlands Ltd
Pure Offices, Lake View Drive, Sherwood Park
Nottingham
NG15 0DT
UNITED KINGDOM
Contact person: Rebecca Dermody
Telephone: +44 1623729946
E-mail: rebecca@eem.org.uk
NUTS code: UKInternet address(es):Main address: https://www.efficiency-em.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Buildings-of-particular-historical-or-architectural-interest./6E84QRKA43
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Body Governed by Public Law (Procurement Consortia)

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sustainable Refurbishment of Historic Buildings.

Reference number: EEM0062

II.1.2)Main CPV code

45212350

II.1.3)Type of contract

Works

II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the sensitive and sustainable refurbishment of listed buildings or buildings of particular historical or architectural interest. Due to the potential wide range of projects eligible to use the established framework we have decided to split the works into the following lots:

— Lot 1 Domestic Properties (incorporating the New Bolsover Model Village Project)

— Lot 2 Commercial/Non Domestic Properties

We will also be looking for Contractors who have in-house conservation experience to manage any projects and provide heritage oversight to all aspects of the works. Contractors will also need to provide a proven track record in working with the Heritage Lottery Fund and Heritage England. Works will be across a range of building types including tenanted and void domestic and commercial properties.

II.1.5)Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Sustainable Refurbishment of Domestic Properties

Lot No: 1

II.2.2)Additional CPV code(s)

45212350
92522200
45453100
45262510
45262500
45262522
44111800
45260000
45261210
45261211
45261212
45261410
45261900
44221000
45421100
45261300
45261320
45232451
45232452
45223200
45320000
45321000
45421151
45211310
45311000
45232141
45340000
45262640

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the sensitive and sustainable refurbishment of domestic listed buildings or buildings of particular historical or architectural interest. The scope of works is likely to, but not limited to, include:

—Cleaning and repair of all masonry fabric, including specialist conservation work to carved elements

—Reinstatement or repair of lime mortar (or other mortar work relevant to the building)

—Repair or replacement of slate roofing (or other roofing material relevant to the building)

—Reinstatement of lost stone or brick features

—Refurbishment/replacement of windows and doors relevant to the building

—Repair/replacement of defective rainwater goods and all above ground pipework, including associated fittings

—Reinstatement or repair of drainage systems

—Remedial works to address any structural issues

—Insulation work to walls, roof and floors appropriate and relevant to the construction type of the building

—Internal refurbishment works required to raise the standard of the building including but not limited to new kitchens, new bathrooms, upgrades to M&E systems, ventilation, decorating

—External environmental works including but not limited to the refurbishment or replacement of fencing and railings, construction or repair of pathways, landscaping works to the area.

All works are must be carried out by skilled operatives with experience working in their relevant trade on listed buildings. EEM will be looking for degree of visibility and transparency in the Framework Contractors sub-contract arrangements, and particularly the selection of specialist sub-contractors who will deliver more sensitive aspects of the Contractors responsibilities. We will also be looking for Contractors who have in-house conservation experience to manage any projects and provide heritage oversight to all aspects of the works. Contractors will also need to provide a proven track record in working with the Heritage Lottery Fund and Historic England/English Heritage. Works will be across a range of building types including tenanted and void domestic properties.

For Lot 1 Domestic Properties, the first contract to be called off from the framework will be on behalf of Bolsover District Council. The basis of the framework specification and pricing schedules have all been based around this actual project. It is expected that Bolsover District Council will call off from the framework by direct selection, in line with the rules set out in the EEM Framework Agreement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Method Statements) / Weighting: 60
Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1 Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations identified at www.efficiency-em.co.uk; and

2 Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organisation notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organisation is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3 An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and is a local authority i.e.. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organisation managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address www.efficiency-em.co.uk. For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at www.gov.uk. A full list of all current registered providers can be found atwww.homesandcommunities.gov.uk. A full list of all registered providers can be found at www.homesandcommunities.gov.uk and of all current registered social landlords can be found atwww.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales.

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found athttps://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies andhttp://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice or to award only part of parts of the proposed works and reserves the right not to award any one or more Lot.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

Due to the potential wide range of projects eligible to use the framework and differing requirements and considerations for working within domestic and commercial properties, the Framework will be split into lots as described in this contract notice and the tender documentation. Contractors are able to tender for any number and mixture of lots. If applying for multiple lots, please consider your current resources and ensure that you only apply for the lots that you are able to service fully and have the required experience to deliver.

The Call Off Contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to two years beyond expiry of the four year term of the Framework Agreements.

Please note that the total potential value stated in II.2.6 is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

II.2)Description

II.2.1)Title:

Lot 2 Sustainable Refurbishment of Commercial/Non Domestic Properties

Lot No: 2

II.2.2)Additional CPV code(s)

45212350
92522200
45453100
45262510
45262500
45262522
44111800
45260000
45261210
45261211
45261212
45261410
45261900
44221000
45421100
45261300
45261320
45232451
45232452
45223200
45320000
45321000
45421151
45211310
45311000
45232141
45340000
45262640

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the sensitive and sustainable refurbishment of commercial (non-domestic) listed buildings or buildings of particular historical or architectural interest. The scope of works is likely to, but not limited to, include:

—Cleaning and repair of all masonry fabric, including specialist conservation work to carved elements

—Reinstatement or repair of lime mortar (or other mortar work relevant to the building)

—Repair or replacement of slate roofing (or other roofing material relevant to the building)

—Reinstatement of lost stone or brick features

—Refurbishment/replacement of windows and doors relevant to the building

—Repair/replacement of defective rainwater goods and all above ground pipework, including associated fittings

—Reinstatement or repair of drainage systems

—Remedial works to address any structural issues

—Insulation work to walls, roofs and floors appropriate and relevant to the construction type of the building

—Internal refurbishment works required to raise the standard of the building including but not limited to new kitchens, new bathrooms, upgrades to M&E systems, ventilation, decorating

—External environmental works including but not limited to the refurbishment or replacement of fencing and railings, construction or repair of pathways, landscaping works to the area.

We are looking for contractors who can undertake all the works required and will not be dividing works into separate trades. This Lot will include a sample project which will be used for evaluation purposes.

All works are must be carried out by skilled operatives with experience working in their relevant trade on listed buildings. EEM will be looking for degree of visibility and transparency in the Framework Contractors sub-contract arrangements, and particularly the selection of specialist sub-contractors who will deliver more sensitive aspects of the Contractors responsibilities. We will also be looking for Contractors who have in-house conservation experience to manage any projects and provide heritage oversight to all aspects of the works. Contractors will also need to provide a proven track record in working with the Heritage Lottery Fund and Historic England/English Heritage. Works will be across a range of building types including tenanted and void domestic and commercial properties.

Lot 2 will be made available to all current and future members for works on commercial buildings which are owned and/or managed by the member or which they have a particular interest in. Building types which may fall into this Lot include but is not limited to office buildings, town halls, council houses, townscape projects and museums.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Method Statements) / Weighting: 60
Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 200 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authorised Users of the Framework Agreements being advertised by this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1 Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations identified at www.efficiency-em.co.uk; and

2 Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which such organisation notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organisation is an Authorised User. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3 An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and is a local authority i.e.. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm’s Length Management Organisation (‘ALMO’) or any statutory replacement or successor organisation managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address www.efficiency-em.co.uk. For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at www.gov.uk. A full list of all current registered providers can be found atwww.homesandcommunities.gov.uk. A full list of all registered providers can be found at www.homesandcommunities.gov.uk and of all current registered social landlords can be found atwww.gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales.

A full list of NHS organisations can be found at:

www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

A full list of educational establishments including Universities, Higher Education colleges and Further Education colleges can be found athttps://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies andhttp://www.education.gov.uk/edubase/home.xhtml

Reference to legislation in this Contract Notice includes successor and/or replacement legislation.

EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice or to award only part of parts of the proposed works and reserves the right not to award any one or more Lot.

EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The Call Off Contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to two years beyond expiry of the four year term of the Framework Agreements.

Due to the potential wide range of projects eligible to use the framework and differing requirements and considerations for working within domestic and commercial properties, the Framework will be split into Lots as described in this contract notice and the tender documentation. Contractors are able to tender for any number and mixture of lots. If applying for multiple lots, please consider your current resources and ensure that you only apply for the lots that you are able to service fully and have the required experience to deliver.

Please note that the total potential value stated in II.2.6 is for the full 4 year framework and takes into consideration that EEM membership may grow over the life of the framework.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All works are must be carried out by skilled operatives with experience working in their relevant trade on listed buildings. EEM will be looking for degree of visibility and transparency in the Framework Contractors sub-contract arrangements, and particularly the selection of specialist sub-contractors who will deliver more sensitive aspects of the Contractors responsibilities. We will also be looking for Contractors who have in-house conservation experience to manage any projects and provide heritage oversight to all aspects of the works. Contractors will also need to provide a proven track record in working with the Heritage Lottery Fund and Heritage England. Works will be across a range of building types including tenanted and void domestic and commercial properties.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met: A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The information and formalities set out in Directive 2014/24/EU of the European Parliament and of the Council and Regulations 56 to 64 of the Public Contracts Regulations 2015, as set out in the procurement documents. The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4) of this contract notice.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 015-021182

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/06/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/06/2016
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

This Contract Notice has been published by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM can be found at http://efficiency-em.co.uk/members/

The Framework Agreement is available to use by all current and future EEM members, as stated in II.2.14.

The Authorised Users will have requirements predominantly within the East Midlands but not exclusively so and may in the future have requirements in other parts of England and Wales. Authorised Users in other parts of England and Wales may also access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The successful economic operators may therefore expect the Framework Agreements to be awarded at conclusion of this procurement exercise to be operated and implemented throughout England and Wales.

Organisations expressing interest and receiving PQQ documents should be aware that TUPE legislation may apply to the arrangements which are being advertised by this Contract Notice; EEM for themselves and all Authorised Users express no view or opinion about whether TUPE legislation will or will not apply and all organisations expressing interest in response to publication of this Contract Notice and selected to be invited to tender must take their own legal and other relevant advice at all Stages.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Buildings-of-particular-historical-or-architectural-interest./6E84QRKA43

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6E84QRKA43

GO Reference: GO-2016421-PRO-8099269.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Royal Courts of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum ten calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within thirty days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ‘ineffective’.

VI.4.4)Service from which information about the review procedure may be obtained

The Cabinet Office
Correspondance Team, Cabinet Office, Whitehall
London
SW1A 2AS
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

21/04/2016

 

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