Swansea Council Enterprise Content Management Tender

Swansea Council Enterprise Content Management Tender

Swansea Council want to implement an enterprise content management solution based on SharePoint Online.

United Kingdom-Swansea: System, storage and content management software package

2018/S 107-243450

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
Swansea
United Kingdom
E-mail: procurement@swansea.gov.uk
NUTS code: UKL18
Internet address(es):Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Enterprise Content Management

Reference number: CCS/18/052

II.1.2)Main CPV code

48780000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Swansea Council want to implement an enterprise content management solution based on SharePoint Online.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48780000
48783000
48451000
72212451

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Civic Centre, Swansea, Wales, UK.

II.2.4)Description of the procurement:

Swansea Council want to implement an enterprise content management solution based on SharePoint Online.

Swansea Council requires a partner to configure Microsoft SharePoint Online as a fully featured Enterprise Content Management (ECM) solution.

Currently the council has approximately 28 Tb of unstructured digital data stored in user home folders and shared network drives, as well as around 70 000 boxes of physical files / documents.

The council is currently operating Microsoft Office 365 E3 and EMS E3. It is expected that additional software will be required to supplement SharePoint’s core capabilities and any proposed solution will integrate seamlessly.

The contract will also make provision for the configuration of Azure Rights Management and ensure compliance with MoReq2010 and thereby ISO 15489.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Extension option of 3 years + 2 years (Maximum 5 year extension in total).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82480

(WA Ref:82480).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City and County of Swansea
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792637578Internet address: http://www.swansea.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/06/2018

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