Swindon Council Replacement Windows and Doors Programme

Swindon Borough Council wishes to invite tenders for the provision of a replacement windows and GRP and PVCu doors programme to various properties within the Borough of Swindon.

United Kingdom-Swindon: Windows, doors and related items

2016/S 170-305518

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swindon Borough Council
Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact person: Sarah Sherman
Telephone: +44 1793464473
E-mail: sshearman@swindon.gov.uk
NUTS code: UKK14

Internet address(es):Main address: www.swindon.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Replacement Windows and Doors Programme.

Reference number: HCCM00106

II.1.2)Main CPV code

44221000

II.1.3)Type of contract

Works

II.1.4)Short description:

Swindon Borough Council wishes to invite tenders for the provision of a replacement windows and GRP and PVCu doors programme to various properties within the Borough of Swindon.

The initial contract period will be for 12 months with 4 possible extensions of 12 months each. It is estimated that 185 properties per annum will require replacement doors and windows.

Contract value is estimated at 550 000 GBP to 800 000 GBP per annum. Total contract value including all options to extend is 2 750 000 GBP to 4 000 000 GBP.

The contract will be tendered in 3 Lots:

Lot 1 — replacement windows;

Lot 2 — replacement doors;

Lot 3 — for the whole programme.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN178821.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Either:

1 Replacement PVCu Windows

and

2 Replacement Doors (GRP & PVCu)

3 Whole Programme.

II.2)Description

II.2.1)Title:

For the provision of replacement windows

Lot No: 1

II.2.2)Additional CPV code(s)

44221000

44221111

45421100

45421110

45421112

45421130

45421132

II.2.3)Place of performance

NUTS code: UKK14

Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

Swindon Borough Council wishes to invite tenders for the provision of a replacement windows programme to various properties within the Borough of Swindon.

The initial contract period will be for 12 months with 4 possible extensions of 12 months each. It is estimated that 185 properties per annum will require replacement windows.

Contract value is estimated at 400 000 GBP to 600 000 GBP per annum. Total contract value including all options to extend is 2 000 000 GBP to 3 000 000 GBP.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN178821.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Project Delivery Q1 Programme Delivery / Weighting: 6 %

Quality criterion – Name: Quality Assurance Q2 Quality Assurance Proposal / Weighting: 6 %

Quality criterion – Name: Management and Work — Damages / Weighting: 6 %

Quality criterion – Name: Management and Work — Complaints / Weighting: 6 %

Quality criterion – Name: Management and Work — Occupied Premises / Weighting: 6 %

Cost criterion – Name: Price / Weighting: 70 %

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

4 extensions of 12 months each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Provision of replacement GRP and PVCu doors

Lot No: 2

II.2.2)Additional CPV code(s)

44221000

44221200

44221111

45421100

45421110

45421111

45421130

45421131

II.2.3)Place of performance

NUTS code: UKK14

Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

Swindon Borough Council wishes to invite tenders for the provision of a replacement GRP and PVCu door programme to various properties within the Borough of Swindon.

The initial contract period will be for 12 months with 4 possible extensions of 12 months each. It is estimated that 185 properties per annum will require replacement doors.

Contract value is estimated at 150 000 GBP to 200 000 GBP per annum. Total contract value including all options to extend is 750 000 GBP to 1 000 000 GBP.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN178821.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Project Delivery Q1 Programme Delivery / Weighting: 6 %

Quality criterion – Name: Quality Assurance Q2 Quality Assurance Proposal / Weighting: 6 %

Quality criterion – Name: Management and Work — Damages / Weighting: 6 %

Quality criterion – Name: Management and Work — Complaints / Weighting: 6 %

Quality criterion – Name: Management and Work — Occupied Premises / Weighting: 6 %

Cost criterion – Name: Price / Weighting: 70 %

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

4 periods of 12 months each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Whole Programme Replacement Windows and GRP and PVCu Doors

Lot No: 3

II.2.2)Additional CPV code(s)

44221000

44221200

44221111

45421100

45421110

45421111

45421112

45421130

45421131

45421132

II.2.3)Place of performance

NUTS code: UKK14

Main site or place of performance:

Swindon.

II.2.4)Description of the procurement:

Swindon Borough Council wishes to invite tenders for the provision of a replacement windows and GRP and PVCu doors programme to various properties within the Borough of Swindon.

The initial contract period will be for 12 months with 4 possible extensions of 12 months each. It is estimated that 185 properties per annum will require replacement doors and windows.

Contract value is estimated at 150 000 GBP to 200 000 GBP per annum. Total contract value including all options to extend is 2 750 000 GBP to 4 000 000 GBP.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN178821.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

4 periods of 12 months each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All criteria that are stated within the tender documents to become the preferred bidder.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/10/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/10/2016

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=215378087

GO Reference: GO-2016830-PRO-8711269.

VI.4)Procedures for review

VI.4.1)Review body

Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Swindon Borough Council
Swindon
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom

VI.5)Date of dispatch of this notice: