Switchgear Tender

Switchgear Tender

Supply of high voltage electrical equipment and related design and installation services.

UK-Reading: switchgear

2012/S 95-158140

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
1070 Supply of high voltage electrical equipment and related design and installation services
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Whole of Thames Water region.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in months: 96

II.1.5)Short description of the contract or purchase(s):
Thames Water Utilities Ltd (TWUL) is intending to award a number of framework agreements for the supply of high voltage (up to 36kV) switchgear, motor starters, transformers, associated ancillary equipment and related design and installation services. These goods and services will be used on our operational water and wastewater sites. TWUL has approximately 150 high voltage sites varying in size from a single transformer up to large and relatively complex distribution systems with generators and/or motor drives with the majority of the latter being located in and around the London area.
II.1.6)Common procurement vocabulary (CPV)

31214000, 31000000, 45315400, 31211110, 31200000, 31170000, 45317200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The work covered by the framework agreements includes the entire spectrum of TWUL’s HV requirements. This includes new build engineering projects and refurbishment projects for up-rating and/or replacing existing equipment. The work shall include the supply of equipment and may include the installation and commissioning of equipment on site.
The projects covered by the framework agreements may be awarded either directly by TWUL, by one of its approved contractors or by an approved sub-contractor.
The supplier will be expected to offer the same levels of service and commercial benefits to TWUL and its approved contractors and sub-contractors.
Applications are invited for one or more of the following lots. The specifications and requirements shown in these lots are provisional and maybe subject to change before contract award:
The scope of work for lot 1 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of high voltage indoor panel type switchgear up to 36kV including any associated protection, auxiliary relays, tripping and closing batteries and chargers. The assemblies will be used in the water and wastewater industry and must be fully compliant with the relevant British and international standards and the relevant Energy Networks Association Technical Specifications (ENATS). The switchgear shall also have received distribution network operator (DNO) approval or will have received DNO approval prior to contract signing. The scope of work may also include the installation of the assembly on site, if this service is required for a particular project.
The scope of work for lot 2 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of high voltage outdoor type switchgear up to 11kV including any associated protection and auxiliary relays and tripping batteries and chargers where relevant. The assemblies will be used in the water and wastewater industry and must be fully compliant with the relevant British and international standards and the relevant Energy Networks Association Technical Specifications (ENATS). The switchgear shall also have received DNO approval or will have received DNO approval prior to contract signing. The scope may also include installation of the assembly on site, if this service is required for a particular project.
The scope of work for lot 3 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of high voltage motor starters up to 6.6kV including any associated protection and auxiliary relays, together with capacitors and automatic power factor correction control equipment where relevant. The asynchronous motor starters shall include non-reversing direct on line, auto-transformer and soft start asynchronous units. The assemblies will be used in the water and wastewater industry and must be fully compliant with the relevant British and international standards. They must be capable of either being integrated into the lot 1 switchgear panels or be stand alone units. The scope may also include installation of the assembly on site, if this service is required for a particular project.
The scope of work for lot 4 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of power transformers, reactors and ancillary equipment for use in the water and wastewater industry. The assemblies provided must be fully compliant with the relevant British and international standards and any relevant Energy Networks Association Technical Specifications (ENATS). The scope may also include installation of the transformer, reactor and ancillary equipment on site, if this service is required for a particular project.
The scope of work for lot 5 includes: project management and installation services relating to HV equipment. This may include project management, design e.g. sizing cables, specifying protection requirements, working with DNO connections and similar HV works. The successful contractor/s will require experience as a principal contractor working under the construction design management regulations. This lot will include civil works normally associated with this type of work.
It is anticipated that multiple awards will be made for the above 5 lots. Suppliers may be permitted to supply all the lots listed or be awarded a specific lot or element of work. Suppliers will be evaluated for each lot of work applied for and will need to meet the criteria set for a lot in order to be considered for an award for that particular lot. Consideration will be given to suppliers able to offer multiple lots, in keeping with TWUL’s desire to minimise the number of suppliers servicing the contract.
II.2.2)Information about options
Options: yes
Description of these options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Indoor panel switchgear

1)Short description:
The scope of work for lot 1 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of high voltage indoor panel type switchgear up to 36kV including any associated protection, auxiliary relays, tripping and closing batteries and chargers. The assemblies will be used in the water and wastewater industry and must be fully compliant with the relevant British and international standards and the relevant Energy Networks Association Technical Specifications (ENATS). The switchgear shall also have received distribution network operator (DNO) approval or will have received DNO approval prior to contract signing. The scope of work may also include the installation of the assembly on site, if this service is required for a particular project.
The specifications and requirements shown in these lots are provisional and maybe subject to change before contract award.
2)Common procurement vocabulary (CPV)

31214000, 31211110, 45315400

Lot No: 2 Lot title: Outdoor type switchgear
1)Short description:
The scope of work for lot 2 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of high voltage outdoor type switchgear up to 11kV including any associated protection and auxiliary relays and tripping batteries and chargers where relevant. The assemblies will be used in the water and wastewater industry and must be fully compliant with the relevant British and International Standards and the relevant Energy Networks Association Technical Specifications (ENATS). The switchgear shall also have received DNO approval or will have received DNO approval prior to contract signing. The scope may also include installation of the assembly on site, if this service is required for a particular project.
The specifications and requirements shown in these lots are provisional and maybe subject to change before contract award.
2)Common procurement vocabulary (CPV)

31214000, 31211110, 45315400

Lot No: 3 Lot title: High Voltage Starter Motors
1)Short description:
The scope of work for lot 3 includes: The design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of high voltage motor starters up to 6.6kV including any associated protection and auxiliary relays, together with capacitors and automatic power factor correction control equipment where relevant. The asynchronous motor starters shall include non-reversing direct on line, auto-transformer and soft start asynchronous units. The assemblies will be used in the water and wastewater industry and must be fully compliant with the relevant British and International Standards. They must be capable of either being integrated into the lot 1 switchgear panels or be stand alone units. The scope may also include installation of the assembly on site, if this service is required for a particular project.
The specifications and requirements shown in these lots are provisional and maybe subject to change before contract award.
2)Common procurement vocabulary (CPV)

31214000, 45315400, 31200000

Lot No: 4 Lot title: Transformers
1)Short description:
The scope of work for lot 4 includes: the design, provision of drawings (including contractor’s drawings), manufacture, at-works testing, supply, delivery, provision of associated documentation, on-site testing and commissioning of power transformers, reactors and ancillary equipment for use in the water and wastewater industry. The assemblies provided must be fully compliant with the relevant British and International Standards and any relevant Energy Networks Association Technical Specifications (ENATS). The scope may also include installation of the transformer, reactor and ancillary equipment on site, if this service is required for a particular project.
The specifications and requirements shown in these lots are provisional and maybe subject to change before contract award.
2)Common procurement vocabulary (CPV)

31170000, 45317200

Lot No: 5 Lot title: Project management and installation services relating to HV equipment
1)Short description:
The scope of work for lot 5 includes: project management and installation services relating to HV equipment. This may include project management, design e.g. sizing cables, specifying protection requirements, working with DNO connections and similar HV works. The successful contractor/s will require experience as a principal contractor working under the Construction Design Management regulations. This lot will include civil works normally associated with this type of work.
The specifications and requirements shown in these lots are provisional and maybe subject to change before contract award.
2)Common procurement vocabulary (CPV)

45315400, 45317200

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bonds and/or parent company guarantees of performance and financial standing may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Specified in invitation to negotiate document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortia may be required to form a legal entity prior to any award.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3. and PQQ documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3. and PQQ documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3. and PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
1070
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
7.6.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Format for requested participation:
All suppliers who wish to respond to this OJEU notice to indicate their interest in the tender, must request a pre-qualification questionnaire (PQQ) document. The PQQ will be available from 17th May 2012 and should be requested via email from procurement.support.centre@thameswater.co.uk.

Further instructions for bidders are within the PQQ.
Variants will be accepted, if submitted in addition to a compliant bid.
We intend to invite a number of respondents to tender for this contract. Weighted selection criteria will be used to evaluate the responses to the PQQ, as set out in the PQQ.
Contracts will be under English law.
General.
Thames Water Utilities Limited reserves the right to require further information or clarification from an applicant before considering its response.
Thames Water Utilities Limited reserves the right to exclude an applicant from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied on for selection purposes.
Thames Water Utilities Limited reserves the right to make no award as a result of this procurement process. Except for the framework agreement, if any, concluded with the successful tenderer, nothing in the procurement process shall create a contract, whether express or implied, between Thames Water Utilities Limited and any applicant.
Thames Water Utilities Limited (including its employees and advisers) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this contract notice or otherwise in connection with this procurement, except as may be specifically agreed in any contract concluded at the end of this procurement process.
Thames Water Utilities Limited may disclose any information if required to do so by any applicable laws or regulations (including but not limited to, the Environmental Information Regulations 2004 and the Freedom of Information Act 2000, to the extent that these may now or in the future apply to Thames Water Utilities Limited), any requirements or guidelines of any competent regulatory body, and any order of any court of competent jurisdiction.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2012

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