Symbol Group Membership 2016

Symbol Group Membership 2016

The University of Warwick Retail Services has a requirement for membership to Symbol Group.

United Kingdom-Coventry: Retail trade services

2016/S 025-040524

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Warwick
Argent Court, Sir William Lyons Road, Science Park
For the attention of: Debbie Cook
CV4 7EZ Coventry
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www2.warwick.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/universityofwarwick

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Symbol Group Membership 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: University of Warwick.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Warwick Retail Services has a requirement for membership to Symbol Group. This is an above EU threshold tender.
Located in a prime, central campus location next to the Students’ Union, the current rootes grocery store boasts high footfall, excellent connections to various parts of campus and a wide variety of products to meet student and staff needs.
The Hot Food counter serves products baked off on the premises, such as sausage rolls, pizza and baguettes, and there is a salad bar and fresh baked bread also on offer. The rest of the store sells everything one would need to be self-sufficient on campus including a substantial range of authentic imported Asian foods to accommodate international students’ needs and a ‘free from’ range for differing dietary requirements.
Sharing the unit is the campus Post Office offering all of the basic services including foreign currency and MoneyGram.
A dedicated stationery area provides customers with an array of different items, many Warwick branded, ensuring that everything staff and students need is close to hand including a selection of cards and gift bags.
The store is fully licenced and participates wholeheartedly in the University’s Responsible Drinking Group agenda, encouraging a sensible and informed approach to alcohol purchasing and consumption.
The unit occupies a total of approximately 7 500 square feet with restroom and storage facilities.
The unit stocks around 5 500 SKU’s, serves approximately 6 000 customers per day during term time and turns over in excess of 5 000 000 GBP per annum.
In-line with its obligations under EU Legislation and Public Sector contracts regulations 2015, the University of Warwick will be adopting the Open procedure for this procurement process. The process will consist of a number of stages consisting of the issue of tender documents via our electronic tendering portal ‘InTend’ (full details in Part 1 of this document set), site visits, submission of offers and presentations of submissions to the evaluation panel. *Potential suppliers are encouraged to visit the University during the process (and prior to submission of bids) to experience the look and feel of the Store, to ascertain the nature and extent of the campus and ensure they understand fully the importance of the operation to our staff, students and visitors.
The University of Warwick is an open campus and as such suppliers are free to discreetly visit rootes grocery store unaccompanied. However, if you would like to arrange a guided tour of the facility and surrounding areas please make the request in writing via the correspondence function on InTend.

All correspondence regarding this tender procedure should be made through the University of Warwick In-Tend system (https://in-tendhost.co.uk/universityofwarwick) via the ‘Correspondence’ functionality. Failure to do so may result in the correspondence being excluded from the tender procedure.

After expressing an interest in this project you will be able to download the full tender document set within 24 hours.
All bids must be received by midday Tuesday 15.3.2016.

II.1.6)Common procurement vocabulary (CPV)

55900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of our e-tendering system. Failure to do so may result in queries being excluded from the procedure.

The University expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure of the tendering competition.
iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
iv) To award contract(s) in stages.
And in no circumstances will the University be liable for any costs incurred by candidates.
Estimated value excluding VAT:
Range: between 3 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 31.5.2016. Completion 15.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DC-16-OJEU-SYMBOLGRM-RGS-RETAIL-MP

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.3.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.3.2016 – 12:01

Place:

University of Warwick.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of our e-tendering system. Failure to do so may result in queries being excluded from the procedure.

The University expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure of the tendering competition.
iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
iv) To award contract(s) in stages.
And in no circumstances will the University be liable for any costs incurred by candidates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.2.2016

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