IT System Tender
Contract for the provision of a Northern Ireland Food Animal Information System (NIFAIS) and associated services.
United Kingdom-Belfast: Computer-related services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Agriculture and Rural Development Northern Ireland
For the attention of: Morris McCracken
BT4 3SB Belfast
Telephone: +44 2890816475
Further information can be obtained from: See Section VI.3) Additional information section of this notice
Contact point(s): See Section VI.3) Additional information section of this notice
Telephone: +44 8003684850
Internet address: https://e-sourcingni.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See Section VI.3) Additional information section of this notice
Tenders or requests to participate must be sent to: See Section VI.3) Additional information section of this notice
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Authority may also wish to include within the contract the provision of hardware but not desktop computers.
Further information is available in the Project Information (PIM) Memorandum and Pre-Qualification Questionnaire PQQ. Instructions on how to access these documents and express an interest are detailed at Section V1.3 of this notice.
II.1.6)Common procurement vocabulary (CPV)
72500000, 72232000, 72212211, 72240000, 72253200, 72230000, 72212220, 72212610
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
This will include migration of data from the existing systems and managing the transition to the new system.
The system must be capable of interfacing with DARD systems and other government and industry systems through a range of interface types to provide secure, controlled access to a diverse set of hundreds of internal and thousands of external internet based users (which may increase during the term of the contract).
The proposed contract is for a period of up to 15 years (including optional extensions). It is anticipated that legislative, operational and technology changes will occur during the term of the contract which will give rise to ongoing development work. DARD’s system requirements are likely to be procured on a phased basis under the NIFAIS Contract, in which case DARD may reserve the right to terminate the contract at the end of any particular phase or opt for a further phase or phases to be provided. Details of the phasing will be provided during the course of the procurement process.
DARD reserve the right to purchase the necessary hardware and software to facilitate these changes within the contract or to purchase from third parties.
Estimated value excluding VAT:
Range: between 56 000 000 and 65 000 000 GBP
II.2.2)Information about options
Description of these options: It is anticipated that the NIFAIS contract will be for a term of up to 15 years with an initial period and up to two extensions within this timeframe. DARD may also reserve the right to terminate the contract upon the conclusion of specific phases in the roll-out of the system or opt for a further phase or phases to be provided. Other options may be set out in the tender documents (for example, in relation to the purchase of hardware, intellectual property rights, software licensing and software exploitation). Further details will be made available during the course of the procurement process.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Appointment to the NIFAIS Contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the pre-qualification questionnaire continue to be met and there being no material adverse change to the standing of the supplier. Appointment will also be subject to all other necessary due diligence being carried out by the contracting authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental clauses in order to promote equality of opportunity and sustainable development. Further details are set out in the Project information Memorandum.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: There are minimum requirements in relation to turnover, insurance and the overall assessment of economic and financial standing, all of which are described in further detail in the Project Information Memorandum.
Candidates will be assessed in accordance with Articles 48 and 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification documents (see section 5.4 of Project Information Memorandum).
Minimum level(s) of standards possibly required:
Responses in relation to technical capacity will be given a weighted score out of 500. There is a minimum requirement to obtain a weighted score of 200 or more in relation to technical or professional ability, as further specified in the Project Information Memorandum. There is also a minimum requirement to demonstrate that Candidates have sufficient measures in place to ensure quality, as described in further detail in the Project Information Memorandum.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The contracting authority will select the highest marked candidates (who meet the minimum requirements) according to the technical selection criteria identified in the pre-qualification documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once):https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Further to section I.1 above, please note that the contracting authority is the Department of Agriculture and Rural Development (a department of the Northern Ireland Executive) or any lawful successor of the department. Please note the contracting authority held a pre-procurement market engagement event in June 2012 following an Invitation issued on the e-Sourcing NI portal. This exercise was further updated in June 2013 and more recently in June this year. The relevant materials from this exercise are available from the e-tendering portal referred to in Section I.1.
Further to section II.2.1 above, this is an estimated range only. The contracting authority reserves the right to award a contract for a higher or lower amount.
Further to section II.2.2 above, DARD will determine precisely what options it requires later in the procurement process.
Further to section II.3, DARD may reserve the right to terminate the NIFAIS contract prior to the expiry of the 180 month term for reasons which will be set out in the contract and discussed later in the procurement process. In relation to section IV.1.3 above, the contracting authority reserves the right to reduce the number of tenderers or solutions to be discussed during the dialogue phase. Further details will be set out in the Invitation to Participate in Dialogue which will be made available to the candidates which qualify for the dialogue phase. Further to section IV.3.4 above the deadline for receipt of PQQ Responses is 15:00 hours on the 8th August 2014.
Following the award of the NIFAIS contract, the contracting authority reserves the right to resort to the negotiated procedure without prior publication of a contract notice pursuant to Regulation 14(1)(d)(ii) (or any future replacement provision) where there is to be a repetition of the services provided under the NIFAIS contract.
VI.4.1)Body responsible for appeal procedures
High Court, Royal Courts of Justice
BT1 3JF Belfast
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: