Tamar Bridge Routine Maintenance and Inspection of Gantries Contract

United Kingdom-Truro: Mechanical and electrical engineering services

2018/S 011-020815

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
United Kingdom
Contact person: Mr Mike Shillaber
Telephone: +44 1872322716
E-mail: mshillaber@cornwall.gov.uk
NUTS code: UKK3Internet address(es):Main address: http://www.cornwall.gov.uk

Address of the buyer profile: http://www.cornwall.gov.uk

I.1)Name and addresses

Plymouth City Council
Ballard House, West Hoe Road
Plymouth
PL1 3BJ
United Kingdom
E-mail: Stephen.Crane@plymouth.gov.uk
NUTS code: UKK4Internet address(es):Main address: www.plymouth.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=61807b85-e1e3-e711-80e7-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=61807b85-e1e3-e711-80e7-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tamar Bridge Routine Maintenance and Inspection of Gantries Contract

Reference number: DN312564

II.1.2)Main CPV code

71334000

II.1.3)Type of contract

Services

II.1.4)Short description:

Further to the recently completed principal inspection of the Gantries on the Tamar Bridge, which is required to occur every 6 years, there is now a requirement to appoint a suitably accredited and experienced contractor, to undertake regular scheduled maintenance and routine inspection of the gantries, over the intervening 5 year period, leading up to the next scheduled principal inspection.

The purpose of the contract is to carry out routine inspections and servicing of the electrical and mechanical installations on the four Tamar Bridge maintenance gantries, along with the 2 material hoists housed within the main towers along with the provision of reports and records of inspections of the work carried out. Inspection and servicing is to be carried out in accordance with the specification and the Gantry maintenance manual, at quarterly, half yearly and annual intervals.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK3

NUTS code: UKK4

Main site or place of performance:

Tamar Road Bridge which crosses the border between the Counties of Devon and Cornwall.

II.2.4)Description of the procurement:

There are 4 maintenance gantries, which are under the main deck and cantilevers of the Bridge and were installed in 1998 and 2001. The gantries traverse along rails suspended from the underside of the Tamar Bridge.

As a key part of this procurement process, any prospective tenderer will, at their own cost and risk, be expected to attend, or at least be represented at, the designated Provider Information Event to be held at the Bridge Office and currently scheduled for 10:00 am on Wednesday 7.2.2018.

Attendance is strongly advised but not mandatory and any contractors unable to be in attendance will, along with those who were, be provided in writing with any information or questions raised and answers given on the day, to ensure all parties have the same information to base their tender submissions upon and avoid any future confusion or misunderstandings concerning the specification and scope of requirements etc.

One of the purposes of this meeting will be to provide contractors with a copy of the principal inspection report and electronic copies of drawings and schematics of the Gantries themselves to assist in complying with the established maintenance procedures.

Contractors will be permitted to access the gantries under supervision wearing either their own or suitable PPE to be provided on site and are requested to use the Portal Messaging system to confirm their attendance and the names and job titles of those anticipated to be in attendance.

The main meeting point contact and address for assembly will be as follows:

— Richard Cole,

— Engineering Manager,

— Tamar Bridge and Torpoint Ferry Joint Committee,

— Tamar Bridge,

— Tamar Bridge Office,

— Pemros Road,

— St Budeaux,

— Plymouth,

— PL5 1LP.

Only if your company or its representative (s) is unable to attend at the last minute or unavoidably detained please advise Richard, via either of the following means, as soon as possible:

Telephone: 01752 361577

Email: richard.cole@tamarcrossings.org.uk

Any other tender related queries must only be raised via the Portal messaging system.

Please note, this tender opportunity is being advertised by the joint authorities of Cornwall Council and Plymouth City Council on behalf of the Tamar Bridge and Torpoint Ferry Joint Committee, which operates and maintains the Bridge on their behalf.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The Contract will be renewed for a similar duration following the next scheduled 6 yearly principal inspection of the Gantries.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/02/2018

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/02/2018

Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Every 6 years approximately.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Cornwall Council Monitoring Officer
Truro
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/01/2018

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