Targeted Short Breaks Contracts Portsmouth

Targeted Short Breaks Contracts Portsmouth

Portsmouth City Council, ‘the Authority’, is inviting tenders from suitably qualified organisations to deliver a Targeted Short Breaks service. The Authority currently has 4 contracts for Targeted Short Breaks expiring on 15 April 2018.

United Kingdom-Portsmouth: Social work and related services

2017/S 196-403491

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Targeted Short Breaks Service.

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council, ‘the Authority’, is inviting tenders from suitably qualified organisations to deliver a Targeted Short Breaks service.

The Authority currently has 4 contracts for Targeted Short Breaks expiring on 15.4.2018. The services are:

— Activities for Children and Young People with Autism and Asperger’s.

— Inclusive Play Scheme.

— Portsmouth Teenage Project.

— Youth Holiday Play Scheme.

The contracts are being retendered as part of a budget saving exercise and this new contract brings these 4 service areas together under one provider or lead provider.

The Authority is targeting to have awarded the contract by 22.12.2017 for the service to commence on 16.4.2018. The initial contract period will be for 3 years with the possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed. The estimated value of the contract at current volume is 77 000 GBP per annum.

II.1.5)Estimated total value

Value excluding VAT: 385 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85310000
85140000
85110000
85320000
85323000
85312400
85312310
85100000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Targeted Short Breaks are offered to parents and carers and young people living in the city of Portsmouth who meet eligibility criteria.

Children and young people are eligible for support if the young person has a level of physical or mental difficulty or disability, which has a substantial and long-term effect on their ability to carry out day-to-day activities. This may include a physical or learning disability, a hearing or visual impairment. It includes children and young people with Autism and Asperger’s Condition and young people who may have challenging behaviour as a result of their learning disability.

This service is for the targeted level 1 provision only and is split into 4 service areas to ensure there is a range of short breaks that can meet the needs of the services users as identified during consultation with parents, carers, young people and other stakeholders.

1. Teenage Group/Club — age group 14 to 18 years

The group will be for young people, with physical and/or mild-moderate learning difficulties or special educational needs living in Portsmouth. The focus for the group will be on improving life skills for all young people including building confidence and independence and developing communication skills. The group will be delivered in a ‘self-directed’ manner enabling young people to make choices regarding the types of activities on offer as well as how the group will develop over time.The group will run on a weekly basis at a minimum of 40 weeks (term time) per year. The numbers attending have historically been between 15-20 a week.

2. Autism Clubs/Groups — age group 5 — 18 years

The aim of these Clubs/Groups are to provide fun and enjoyable activities for children and young people to socialise with peers and to help them form friendships, whilst being provided with an appropriate level of support and supervision, along with offering a range of age appropriate activities in line with their developmental needs and personal preferences. The current offer is Gym Club, Youth Hub and Teenage Group, groups tend to have between 15-20 attendees.

3. Youth Holiday Scheme — age group 14 to 18 years

This aim of the group will be on improving life skills for all young people including building confidence and independence and developing communication skills, during the school/college holidays. The numbers attending have historically been between 15 — 23 over the holiday period.

4. Inclusive Holiday Playscheme — age group 4 to 12 years

The Inclusive Holiday Playscheme is for children that require additional support because of their diagnosed moderate levels of physical disability, learning difficulty, Autism/Asperger Syndrome and /or disability related challenging behaviour. This service area works in partnership with mainstream holiday playscheme providers seeking to make available additional capacity within the sector to allow settings to offer their services to families where a child has a disability/and/or special educational need.

The required outcomes of all four service areas are:

— Improved opportunities for parents and carers to get a break.

— Improved opportunities for disabled children and young people to access a break.

— Positive experiences for children and young people by promoting and improving friendships with their peers and by encouraging independence, social activities and new experiences.

— Reduction in social isolation for young people.

Parents and carers will be expected to pay a contribution towards the cost of attending the Teenage Group, Autism Activities and Youth Holiday Scheme. The cost will remain static for 2 years from commencement of the contract and any increases after this period must be discussed with the Authority.

II.2.6)Estimated value

Value excluding VAT: 385 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 60

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The current volume has determined a budget cap of £77,000 per annum therefore any bids that are significantly above budget may be set aside.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

All staff and volunteers involved in delivering the service are required to have an up to date enhanced DBS in place prior to undertaking their role and updated at least every 3 years.

It is recognised that children and young people with disabilities can be particularly vulnerable due to their communication needs and therefore the service provider, staff and volunteers will need to have the necessary skills and competencies to meet the needs of children and young people with a variety of disabilities and special needs.

III.2.2)Contract performance conditions:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Form of procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

As defined within the tender documentation which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 09/11/2017
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/10/2017

 

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