Telecommunications and Network Integration Services

Telecommunications and Network Integration Services

Lot 1 – Telecommunications Services and Internet Access/Connectivity (WAN Services); Lot 2 – Network Integration Services.

United Kingdom-Glasgow: Telecommunications equipment and supplies

2017/S 044-080574

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412876405
E-mail: claire.connell@glasgow.gov.uk
NUTS code: UKM34

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

European Championships 2018 – Telecommunications and Network Integration Services.

Reference number: GCC004069CPU

II.1.2)Main CPV code

32500000

II.1.3)Type of contract

Services

II.1.4)Short description:

Glasgow City Council, along with the City of Berlin, is staging the inaugural European Championships in 2018.

The European Championships have the following requirements: –

Lot 1 – Telecommunications Services and Internet Access/Connectivity (WAN Services);

Lot 2 – Network Integration Services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Network Integration Services

Lot No: 2

II.2.2)Additional CPV code(s)

32400000

II.2.3)Place of performance

NUTS code: UKM34
Main site or place of performance:

UK, Glasgow.

II.2.4)Description of the procurement:

Glasgow 2018 requires a Network Integrator to co-ordinate the delivery of technology services in terms of:

1. Network Design, Architecture & Security.

2. Network Technology Integration.

3. Network Technology Implementation.

4. Programme Management of network services.

5. Technology Service Management.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Local Area Network (LAN) / Weighting: 19
Quality criterion – Name: Wireless Local Area Network (WLAN) / Weighting: 19
Quality criterion – Name: Professional Services / Weighting: 27
Quality criterion – Name: Fair Work Practices / Weighting: 5
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 13
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 4

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Telecommunications Services and Internet Access/Connectivity (WAN Services)

Lot No: 1

II.2.2)Additional CPV code(s)

32412100
32524000

II.2.3)Place of performance

NUTS code: UKM34
Main site or place of performance:

UK, Glasgow.

II.2.4)Description of the procurement:

Telecommunications services required to provide connectivity to competition and non-competition venues for the Glasgow 2018 organisation and for client groups/stakeholders. Services may include:

1. Internet access ranging from consumer broadband to high-bandwidth leased line business services;

2. Basic telephony services;

3. Broadcast connectivity/circuits.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Managed Internet Services / Weighting: 11
Quality criterion – Name: Intermediate Timing Points / Weighting: 5
Quality criterion – Name: Backup Telephony / Weighting: 5
Quality criterion – Name: Broadcast Telecommunications Services / Weighting: 12
Quality criterion – Name: Acceptance Testing / Weighting: 7
Quality criterion – Name: Service Management / Weighting: 7
Quality criterion – Name: Implementation / Weighting: 7
Quality criterion – Name: Contract Management / Weighting: 4
Quality criterion – Name: Environmental Requirements / Weighting: 2
Quality criterion – Name: Fair Work Practices / Weighting: 5
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 13
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 4

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-.

There is a minimum financial requirement that affects Minimum Turnover Trading Performance and Liquidity.

Minimum Turnover: -.

Minimum Turnover to be set at twice contract value.

Trading Performance: -.

An overall positive outcome on EBITDA over a 3 year period.

Liquidity Ratios: -.

Current Ratio.

Current Assets/Current Liabilities.

Leverage Ratio.

Long-term Debt/Net Worth.

Applicants must achieve a score of 5 and above from a combination of above two liquidity ratios.

Scoring Method: -.

Current Ratio.

Range.

0.00 to 0.80.

0.81 to 0.90.

0.91 to 1.00.

1.01 to 1.10.

1.11 to 1.20.

1.21 and above.

Leverage Ratio.

0.01 to 19.99.

20.00 to 39.99.

40.00 to 59.99

60.00 to 79.99.

80.00 to 100.00.

Applicants who have been trading for less than the 3 years noted above must provide.

evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

The minimum insurance levels required for both Lots 1 and 2 are as follows: -.

Employer’s Liability:-.

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Public Liability:-.

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Products Insurance:-.

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Professional Indemnity: -.

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum ten million (10 000 000 GBP) pounds sterling in respect of any one claim and in the aggregate.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples delivered within the last 5 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice.

Lot 1: -.

Q1. Tenderers are required to provide details of 2 examples where they have completed projects of a similar scope to the requirements as detailed within the scope for Lot 1.

It should be noted that Glasgow 2018 are not seeking specific references for previous experience providing such solutions and services necessarily to sporting events; the references should, however, reflect the Tenderers ability to provide the technologies and services as detailed within Lot 1.

For each example the following information should be provided, but not limited to:

1. An overview of the technology solution deployed including details of the vendor, equipment, and software versions installed;

2. The date the project was completed;

3. The value of the contract awarded;

4. The scope of the Tenderer’s involvement in the contract;

5. Details of the relevant accreditations required and held by your organisation and technical staff in order to carry out the project requirements;

6. Contact details for an individual within the reference organisation who would be willing to discuss the Tenderer’s performance with Glasgow 2018.

Lot 2: –

Q1. Tenderers shall provide details of 2 examples where they have completed projects of a similar scope to the Network Integrator, LAN and WLAN requirements as detailed within the scope for Lot 2.

It should be noted that Glasgow 2018 are not seeking specific references for previous experience providing such solutions and services necessarily to sporting events; the references should reflect the Tenderers ability to provide the technologies and services as detailed within Lot 2.

For each example the following information should be provided but not limited to:

1. An overview of the technology solution deployed;

2. the date the project was completed;

3. the value of the contract awarded;

4. the scope of the Tenderer’s involvement in the contract;

5. Details of the relevant accreditations required and held by your organisation and technical staff in order to carry out the project requirements;

6. Contact details for an individual within the reference organisation who would be willing to discuss the Tenderer’s performance with Glasgow 2018.

Minimum level(s) of standards possibly required:

Bidders must score a minimum threshold of 60 % for the Technical or Professional Ability Questions for each Lot. Any bidder who fails to achieve the minimum threshold will be disqualified from the process.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to ITT documentation for contract performance conditions.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/04/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/04/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates or comply with the questions noted in ESPD 4D. This information can be found within the buyers attachment area — http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Health & Safety — The H&S Questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S

Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

Shortlisting Process -.

1) Open Submission at ESPD Stage.

2) Based on ESPD submissions a maximum of 4 bidders per Lot will progress to initial ITT Stage.

3) On review of initial ITT, maximum of 4 bidders will progress to participate in negotiations.

4) Maximum of 4 bidders will remain in the process until final ITT submissions received and evaluated.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 2323. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Outcomes Document provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Voluntary Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Outcomes Document can be located in the attachments section of PCS-T. The community benefits document will be available during the ITT stage of the process.

(SC Ref:484215).

VI.4)Procedures for review

VI.4.1)Review body

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399Internet address:www.glasgow.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of;

or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further

clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/03/2017

 

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