Telephone and Data Transmission Services Tender Southampton

Telephone and Data Transmission Services Tender Southampton

The university is seeking to engage a specialist contractor for the provision of goods and services related to telephone and data installations.

United Kingdom-Southampton: Telephone and data transmission services

2018/S 071-157545

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Southampton
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: Claire McCormack
Telephone: +44 2380595000
E-mail: procurement@soton.ac.uk
NUTS code: UKJ3
Internet address(es):Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://intendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://intendhost.co.uk/universityofsouthampton
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://intendhost.co.uk/universityofsouthampton

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Telephone and Data Transmission Services — Moves, Adds and Changes

Reference number: 17/PROF/02

II.1.2)Main CPV code

64210000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University is seeking to engage a specialist contractor for the provision of goods and services related to telephone and data installations.

This can include services, which are labour only, provision of goods or a combination of both. There is also on occasion a requirement for professional services such as project management and design or planning.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30237110

II.2.3)Place of performance

NUTS code: UKJ32
Main site or place of performance:

Southampton, Hampshire, UK.

Winchester, UK.

II.2.4)Description of the procurement:

The University is seeking to engage a specialist Contractor for the provision of goods and services related to telephone and data installations.

This can include services, which are labour only, provision of goods or a combination of both. There is also, on occasion, a requirement for professional services such as project management and design/planning.

The scope of the Contract includes, but is not limited to:

— installation of telephone points,

— work(s) to re-jumper an existing service,

— work(s) to test and terminate a ready wired circuit,

— work(s) to fit telephone to wall,

— fault investigation of telephone line plants,

— work(s) to re-patch an existing service,

— installation of Emergency Voice Communication help point(s),

— installation of data points for IP telephones,

— installation of data points,

— testing and terminating ready wired circuit,

— supply and installation of new Patch Panel for rack,

— installation of new switches,

— network switch swap out,

— supply and Installation of cabinets,

— Wi-Fi design(s),

— Wi-Fi installation(s),

— wireless Access point Replacement,

— updating of the Caplum Database which is the Network Infrastructure Management Tool,

— works to install containment on the route back from the office to the data rack,

— works to install, terminate and test an optical fibre cable, and

— fibre optic cabling repairs.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Mobilisation / Weighting: 10
Quality criterion – Name: Resourcing / Weighting: 15
Quality criterion – Name: Staff Training / Weighting: 5
Quality criterion – Name: Fibre Optic Cabling / Weighting: 15
Quality criterion – Name: Wireless RF Heat Map Survey / Weighting: 15
Quality criterion – Name: Monthly Invoice/ Reporting / Weighting: 5
Quality criterion – Name: Health and Safety / Weighting: 5
Cost criterion – Name: Telephone and Data Moves. Adds and Changes / Weighting: 10
Cost criterion – Name: Installation of Containment / Weighting: 5
Cost criterion – Name: Fibre Optic Cable Installations / Weighting: 5
Cost criterion – Name: Schedule of Rates / Weighting: 5
Cost criterion – Name: Miscellaneous / Weighting: 5

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 3 years with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.

The estimated value is based on current annual spend extrapolated over 5 years.

This contract is likely to be subject to renewal towards the end of this contract period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The pre-qualification evaluation criteria will be as follows. Full details provided in the selection questionnaire.

Requirements:

— economic and financial standing,

— technical and professional ability,

— insurance,

— disposal of hazardous waste,

— environmental management,

— compliance with equality legislation,

— health and safety,

— Control of Contractors (CC3) Health and Safety Assessment.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This contract is not suitable for splitting into lots (II.1.6). The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The selection criteria is stated in the selection documentation.

Minimum level(s) of standards possibly required:

To support the financial assessment, the University will conduct a financial check on all [potential suppliers /tenderers] and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe, for UK registered [potential suppliers /tenderers], or Graydon UK, for internationally registered [potential suppliers /tenderers].

The University reserves the right to exclude a [potential supplier /tenderer] or request provision of further assurances such as parent company /bank guarantee or performance bonds where a [potential supplier’s /tenderer’s] financial scoring is:

Creditsafe: “Moderate Risk”, “High Risk”, “Very High Risk” or “Not Rated” – based on the rating provided by Creditsafe; or.

Graydon: “Medium/High Risk”, “High Risk”, “Unclassified Risk”, “No Credit Limit” or “Not Rated” – based on the rating provided by Graydon UK.

Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:

Employers (Compulsory) Liability:10 000 000 GBP per occurrence.

Public Liability: 10 000 000 GBP per occurrence.

Professional Indemnity: 5 000 000 GBP per occurrence.

Product Liability: 10 000 000 GBP per occurrence.

All values stated in GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The selection criteria is stated in the selection documentation.

Minimum level(s) of standards possibly required:

Organisations, attention is drawn to the requirements of the selection criteria.

Compliance with legislation (Pass /Fail).

Environmental management (Pass /Fail).

Health and safety (Pass /Fail).

Control of Contractors Health and Safety (CC3) Form.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

JCT Measure Term Contract 2011 standard amendment.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/05/2018
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/05/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This is likely to be re-procured in 2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Estimated value is based on current annual spend extrapolated over 5 years.

The University is utilising an electronic tendering tool (InTend: https://intendhost.co.uk/ universityofsouthampton )to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the InTend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the SQ and ITT response will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In- Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on “Tenders”; locate the relevant project; and click “View Details”. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking “Express Interest”.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal.

Further instructions for the submission of responses are below: To submit your return:

1— log in,

2— click “Tenders”,

3— locate the relevant project,

4— view details,

5— click on the tab relating to the relevant project stage, (e.g. “Invitation to Tender”)

6— click on the ‘Attach Documents’ button and upload your return,

7— check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make one return,

8— click the red “Submit Return” button.

Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the public contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the council (if applicable), the university intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the university.

Bidders are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the university be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The university is not liable for any costs in the event of the cancellation of this procurement process.

VI.4)Procedures for review

VI.4.1)Review body

University of Southampton
Southampton
SO17 1BJ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/04/2018

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