Telephone and Data Transmission Services Tender Southampton
The university is seeking to engage a specialist contractor for the provision of goods and services related to telephone and data installations.
United Kingdom-Southampton: Telephone and data transmission services
Section I: Contracting authority
I.1)Name and addresses
Contact person: Claire McCormack
Telephone: +44 2380595000
NUTS code: UKJ3
I.4)Type of the contracting authority
Section II: Object
Provision of Telephone and Data Transmission Services — Moves, Adds and Changes
II.1.2)Main CPV code
II.1.3)Type of contract
The University is seeking to engage a specialist contractor for the provision of goods and services related to telephone and data installations.
This can include services, which are labour only, provision of goods or a combination of both. There is also on occasion a requirement for professional services such as project management and design or planning.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Southampton, Hampshire, UK.
II.2.4)Description of the procurement:
The University is seeking to engage a specialist Contractor for the provision of goods and services related to telephone and data installations.
This can include services, which are labour only, provision of goods or a combination of both. There is also, on occasion, a requirement for professional services such as project management and design/planning.
The scope of the Contract includes, but is not limited to:
— installation of telephone points,
— work(s) to re-jumper an existing service,
— work(s) to test and terminate a ready wired circuit,
— work(s) to fit telephone to wall,
— fault investigation of telephone line plants,
— work(s) to re-patch an existing service,
— installation of Emergency Voice Communication help point(s),
— installation of data points for IP telephones,
— installation of data points,
— testing and terminating ready wired circuit,
— supply and installation of new Patch Panel for rack,
— installation of new switches,
— network switch swap out,
— supply and Installation of cabinets,
— Wi-Fi design(s),
— Wi-Fi installation(s),
— wireless Access point Replacement,
— updating of the Caplum Database which is the Network Infrastructure Management Tool,
— works to install containment on the route back from the office to the data rack,
— works to install, terminate and test an optical fibre cable, and
— fibre optic cabling repairs.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Initial contract period of 3 years with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.
The estimated value is based on current annual spend extrapolated over 5 years.
This contract is likely to be subject to renewal towards the end of this contract period.
II.2.9)Information about the limits on the number of candidates to be invited
The pre-qualification evaluation criteria will be as follows. Full details provided in the selection questionnaire.
— economic and financial standing,
— technical and professional ability,
— disposal of hazardous waste,
— environmental management,
— compliance with equality legislation,
— health and safety,
— Control of Contractors (CC3) Health and Safety Assessment.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
This contract is not suitable for splitting into lots (II.1.6). The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
The selection criteria is stated in the selection documentation.
To support the financial assessment, the University will conduct a financial check on all [potential suppliers /tenderers] and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe, for UK registered [potential suppliers /tenderers], or Graydon UK, for internationally registered [potential suppliers /tenderers].
The University reserves the right to exclude a [potential supplier /tenderer] or request provision of further assurances such as parent company /bank guarantee or performance bonds where a [potential supplier’s /tenderer’s] financial scoring is:
Creditsafe: “Moderate Risk”, “High Risk”, “Very High Risk” or “Not Rated” – based on the rating provided by Creditsafe; or.
Graydon: “Medium/High Risk”, “High Risk”, “Unclassified Risk”, “No Credit Limit” or “Not Rated” – based on the rating provided by Graydon UK.
Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:
Employers (Compulsory) Liability:10 000 000 GBP per occurrence.
Public Liability: 10 000 000 GBP per occurrence.
Professional Indemnity: 5 000 000 GBP per occurrence.
Product Liability: 10 000 000 GBP per occurrence.
All values stated in GBP.
III.1.3)Technical and professional ability
The selection criteria is stated in the selection documentation.
Organisations, attention is drawn to the requirements of the selection criteria.
Compliance with legislation (Pass /Fail).
Environmental management (Pass /Fail).
Health and safety (Pass /Fail).
Control of Contractors Health and Safety (CC3) Form.
III.2.2)Contract performance conditions:
JCT Measure Term Contract 2011 standard amendment.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
This is likely to be re-procured in 2023.
VI.2)Information about electronic workflows
Estimated value is based on current annual spend extrapolated over 5 years.
The University is utilising an electronic tendering tool (InTend: https://intendhost.co.uk/ universityofsouthampton )to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the InTend portal.
Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the SQ and ITT response will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In- Tend in order to access the tender documentation.
Once you have logged in as a supplier: click on “Tenders”; locate the relevant project; and click “View Details”. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking “Express Interest”.
Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal.
Further instructions for the submission of responses are below: To submit your return:
1— log in,
2— click “Tenders”,
3— locate the relevant project,
4— view details,
5— click on the tab relating to the relevant project stage, (e.g. “Invitation to Tender”)
6— click on the ‘Attach Documents’ button and upload your return,
7— check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make one return,
8— click the red “Submit Return” button.
Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal.
In accordance with Regulation 50, paragraph (2) of the public contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the council (if applicable), the university intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the university.
Bidders are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the university be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The university is not liable for any costs in the event of the cancellation of this procurement process.
VI.5)Date of dispatch of this notice: