Television Services for Hotel Bedrooms

Television Services for Hotel Bedrooms

As part of the transition to the new brand the Hotel wishes to replace the current Television services provided within the 168 Guest Bedrooms.

United Kingdom-Clydebank: Radio, television, communication, telecommunication and related equipment

2015/S 137-252213

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Waiting Times Centre Board
Golden Jubliee National Hospital Beardmore Street, Agamenmon Street
Contact point(s): Procurement Department
For the attention of: Robert Stewart
G81 4DY Clydebank
UNITED KINGDOM
Telephone: +44 1419515986
E-mail: robert.stewart@gjnh.scot.nhs.uk
Fax: +44 1419515761

Internet address(es):

General address of the contracting authority: http://www.nhsgoldenjubilee.co.uk/home/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00199

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Television Services – Hotel Bedrooms.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: West Dunbartonshire Scotland UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Beardmore Hotel and Conference Centre is a world class conference venue wholly owned and managed by the NHS in Scotland. The Hotel is currently the subject of a rebranding process which will culminate in it’s transition in early 2016 to be renamed The Golden Jubilee Conference Hotel.
As part of the transition to the new brand the Hotel wishes to replace the current Television services provided within the 168 Guest Bedrooms to reflect its commitment to provide first class facilities and services to its guests.
Expressions of interest are sought from suitably qualified and experienced contractors to provide, install and maintain the required television equipment and communication infrastructure to all 168 Guest Bedrooms. This will include the provision of High Definition Television Screens (minimum size 38”) to all rooms. The offered equipment must be able to be placed free standing and also be capable of wall mounting.
The television should be of a high quality and be capable of, as a minimum, providing a full range of services including, television terrestrial /cable or satellite, and Digital Radio. Consideration may be given to additional services that may be accessed via the television equipment or innovative options that the solution can provide. The hotel has a wide range of users from medical related, Leisure and tours to conference and corporate guests. Any solution should support the hotels high quality and 4 star accreditation.
The anticipated timeframe to complete the procurement process and have the equipment delivered installed and operational is December 2015

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=406837

II.1.6)Common procurement vocabulary (CPV)

32000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply and installation of Televisions to 168 Hotel Bedrooms to include the ability to receive HD Television Services (terrestrial, cable / satellite, and Digital Radio. The ability to provide value added enhanced guest services and information via the television is also sought. The hotel has a wide range of clients from medical related, Leisure and Tours, and Conference and Quality corporate guests and any service provider should support the hotels high quality and 4 star accreditation.
Estimated value excluding VAT:
Range: between 100 000 and 160 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 15.12.2015. Completion 29.2.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: By Evaluation of Pre Qualifiaction Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NWTC/2015 2
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Would all potential suppliers please ensure that they formally register their interest on the public contracts Scotland portal in respect of this contract opportunity. Please download the attached Pre Qulaification Questionnaire and complete and return one hard copy and one electronic copy (must be cd or dvd rom only) of the response using the return label included. Please note that all PQQs are required to be returned by the date and time notified, any PQQ received after the closing date and time will not be considered.
(SC Ref:406837).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority shall notify all economic operators of its decision to award the contract by electronic mail as soon as possible after a decision has been made to conclude the contract, and shall allow a period of at least 10 clear calendar days (at least 15 in the event that the communication method used by any relevant party is not electronic), before contract is awarded. Unsuccessful economic operators shall be provided in that notice with a summary of the reasons why the economic operator was unsuccessful and the characteristics and relative advantages of the successful economic operator. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.7.2015

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