Temporary Agency Staff Contract

Temporary Agency Staff Contract

The Authority has broken this requirement down to 3 categories of temporary staff: office, operations and specialist. It is important to note that it is possible that the specialist category may be broken down further to reflect the nature of the roles required.

UK-Newton Abbot: Placement services of personnel

2013/S 011-014244

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Teignbridge District Council
Procurement, Forde House, Brunel Road
Contact point(s): Mrs Carly Wedderburn
For the attention of: Mrs Carly Wedderburn
TQ12 4XX Newton Abbot
UNITED KINGDOM
Telephone: +44 1626215122
E-mail: carly.wedderburn@teignbridge.gov.uk

Internet address(es):

General address of the contracting authority: www.teignbridge.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.gov.uk

Further information can be obtained from: Supplying the South West
Further information can be obtained by asking additional question’s under the Discussions function within the Supplying the South West e-Tendering portal. Requests for further information directed at any individual Member or Officer of Teignbridge District Council or any other participating contracting entity shall not be granted.
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplying the South West
The Pre-Qualification Questionnaire, Specification and Tender documentation can be obtained by accessing the Authority’s e-Tendering system, Supplying the South West. Applicants are expected to express their interest in this procurement electronically via the system. Requests for the procurement documentation or expressions of interest directed at any individual Member or Officer of Teignbridge District Council or any other participating contracting entity and not via the e-Tendering system shall not be granted.
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Suppyling the South West
Requests to Participate and Tender documentation can be obtained by accessing the Authority’s e-Tendering system, Supplying the South West. Applicants are expected to express their interest in this procurement electronically via the system. Requests to Participate, Tender documentation or expressions of interest directed at any individual Member or Officer of Teignbridge District Council or any other participating contracting entity and not via the e-Tendering system shall not be granted.
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Temporary Agency Staff Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: The service is to be delivered to eight (8) contracting entities: Dartmoor National Park, Mid Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council, Torbay Council (unitary), Torridge District Council and West Devon Borough Council and therefore within the geographical boundaries of those organisations. Each of the organisations is within Devon, England. Details of the boundaries can be found at the following: http://www.oultwood.com/localgov/uk/devon.php

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Service involves providing agency temporary staff plus any associated personal protective equipment (PPE), as required, to the 6 local councils, 1 unitary council and 1 national park authority: Dartmoor National Park, Mid Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council, Torbay Council (unitary), Torridge District Council and West Devon Borough Council. The Authority has broken this requirement down to 3 categories of temporary staff: office, operations and specialist. It is important to note that it is possible that the specialist category may be broken down further to reflect the nature of the roles required, including but not limited to such disciplines as finance, legal, environmental health, finance and social work.
The Authority shall determine a shortlist from those Applicants that pass through all of the Qualification requirements as laid out at section 5.2.1 Qualification of Volume 1 Instructions and Information to the Pre-Qualification Questionnaire. The Authority will not limit the shortlist to a particular number of Applicants due to the need to ensure choice for those Contracting Authorities that require it.
The Authority expects to appoint as many Contractors as are deemed necessary to facilitate the Contract: all geographical areas and categories. The number/s of successful Contractors shall be determined by the outcome of the Authority’s evaluation of the Tenders received and the requirements of the Contracting Authorities to be involved with the Contract. The Contracting Authorities reserve the right to award master vendor arrangement/s or to contract directly with individual service providers.
II.1.6)Common procurement vocabulary (CPV)

79610000, 79612000, 79621000, 79623000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is intended that any resultant Contract shall commence as soon after receipt of formal letter of award as may be agreed. Contract period to be up to a period of 3 years with an option to extend up to a period of 1 further year.
The contract value shall be in the region of 1 000 000 to GBP 1 500 000(excluding VAT). This is based on previous levels of spend but the figure is provided as an estimate. The contracting entities offer no guarantee of this level of spend over the life of the contract as a result of the fact that budgets are subject to annual review and possible reduction.
The anticipated start date of the contract shall be 1.6.2013.
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Given the likely structure of the contract (as detailed under ‘Short Description’) it may be that this is awarded to 1 organisation under a ‘master vendor’ arrangement, to a range of individual master vendors facilitating different geographical areas and/or specialist areas, to a range individual service providers split by geographical area and/or specialst areas or a combination of master vendor and individual service provider.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Master Vendor.

1)Short description
The Applicant may bid to provide this contract as a master vendor for the whole contract (all participating contracting entities) or for a specific participating contracting entity or number of entities.
The participating contracting entities reserve the right to award against either lot 1, lot 2 or both depending upon their particular needs or the entire contract may be awarded against lot 1 only where it can be demonstrated this this option will deliver the best value for money for all participating contracting entities.
2)Common procurement vocabulary (CPV)

79610000, 79612000, 79621000, 79623000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Individual Service Provider.
1)Short description
The Applicant may bid to provide this contract as an individual service provider for a specific participating contracting entity or number of entities or for a specific category (or categories) of staff.
The participating contracting entities reserve the right to award against either lot 1, lot 2 or both depending upon their particular needs or the entire contract may be awarded against lot 1 only where it can be demonstrated this this option will deliver the best value for money for all participating contracting entities.
2)Common procurement vocabulary (CPV)

79610000, 79612000, 79621000, 79623000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
It is unlikely that performance bonds or parent company guarantees will be required for this contract. However, the contracting entities reserve the right to request such guarantees if required and on a case by case basis.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per the contract conditions contained within the procurement documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/A.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is a requirement of this contract that the agency provides the agency worker with all of the necessary personal protective equipment (PPE) that they would require in order to be able to perform the required role in a way that does not present a danger to them or others.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Any supplier may be disqualified who does not respond in the requisite manner by completing the pre-qualification questionnaire and tender document as detailed and attached within Authority’s e-Tendering system. Candidates are referred to Regulation 24 of the Public Contracts Regulations (2006).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Any supplier may be disqualified who does not respond in the requisite manner by completing the pre-qualification questionnaire and tender document as detailed and attached within Authority’s e-Tendering system.Candidates are referred to Regulation 24 of the Public Contracts Regulations (2006).
Minimum level(s) of standards possibly required: Minimum level(s) of standards required are detailed within the procurement documentation as detailed and attached within the Authority’s e-Tendering system.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
Any supplier may be disqualified who does not respond in the requisite manner
by completing the pre-qualification questionnaire and tender document as
detailed and attached within Authority’s e-Tendering system.Candidates are
referred to Regulation 24 of the Public Contracts Regulations (2006).
Minimum level(s) of standards possibly required:
Minimum level(s) of standards required are detailed within the procurement documentation as detailed and attached within the Authority’s e-Tendering system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: There will be no limitation on the number of applicants to be invited to tender in such quantifiable terms are as required by this contract notice. The shortlist will comprise those applicants that meet the contracting entity’s qualification requirements, which will be set out in the procurement documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: The contracting entity reserves its right to hold an electronic auction for the purpose of evaluating the applicants’ pricing.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T001DD
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 19.4.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenders will be opened by representatives from Teignbridge District Council’s democratic services team in accordance with the authority’s Contract Procedure Rules. Tenders will be opened electronically.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 01/01/2017
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All requests to participate and expressions of interest must be received via the Authority’s e-Tendering system:Supplying the South West, which can be found at the following:
www.supplyingthesouthwest.org.uk.

If you are new to the system you will need to register your organisation first, before you will be able to expressyour interest or receive the tender documents. To do so, please follow these simple steps:
Once you have accessed the system using the web address given above, please navigate to Supplier Registration on the left hand side of the page. Once there follow the steps as laid out within the Supplier Registration Wizard.
When you have completed the registration, you will receive confirmation via e-mail of your username andpassword – please keep this safe, as you will need it for future reference to the system. If possible, pleaseensure that you use a generic e-mail address for the purposes of registration, in order that access to the systemis not restricted to just one individual.
Once you have registered (or if you are already registered) you are then able to express your interest andreceive the tender documents by following these simple steps:
Access the system’s home page and click Opportunities on the left hand side of the page. Once there go to Latest Opportunities and click Search. Find and select Teignbridge District Council from the drop-down list and click on the opportunity when you see it within the list. Click Login and Register Interest.
As soon as you have completed these processes you will be granted automatic access to the Tender documentation. You can find the tender documentation by selection My Opportunities on the right hand side ofthe page, which will appear when you are logged in to the system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Teignbridge District Council
Forde House
TQ12 4XX Newton Abbot
UNITED KINGDOM
E-mail: info@teignbridge.gov.uk
Telephone: +44 1626361101

Body responsible for mediation procedures

Local Government Ombudsman
PO Box 4771
CV4 0EH Coventry
UNITED KINGDOM
E-mail: advice@lgo.org.uk
Internet address: www.lgo.org.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: As per the details pertaining to the Local Government Ombudsman.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.1.2013

Enjoyed this post? Share it!